Job Description

Posting number: 26/08-0826-DP

Department: Department of Health Services (DHS)

Job classification: DEPARTMENT ANALYST

Posting type: Promotional

Categories: Administration, Health Services, Project Management

This recruitment is promotional only. You must presently be a full or part-time regular or probationary County of Sonoma, Community Development Commission, Sonoma County Fairgrounds, or Sonoma County Water Agency employee in order to apply for this position.

The Department of Health Services' Administration Division has requested a department promotional certification to fill two Department Analyst positions on their Human Resources team, one for Recruitment and one for Training. Only qualified permanent and/or probationary Department of Health Services employees on the eligible list may be eligible for referral to the department for the advertised position.This employment list may also be used to fill future full-time or part-time positions as they occur during the active status of the list. The Civil Service title for these positions is Department Analyst.

About the Positions

The Department Analyst for Training will be responsible for overseeing all aspects of the Health Services training program, including enhancing current systems and procedures, improving and tracking completion rates of mandatory trainings, and developing training activities collaboratively with managers and staff. In addition, this Training Analyst position will:

• Identify, update, and maintain Health Services training records
• Provide detailed reports on attendance and compliance to management
• Act as a liaison between the divisions, partnering with staff to create division-specific trainings
• Analyze and evaluate the efficacy of trainings and identify opportunities for improvement
• Collaborate with leadership on developing training initiatives that support organizational goals

The Department Analyst for Recruitment will partner with Health Services management and staff to facilitate the full recruitment process (from vacancy identification through candidate onboarding) for their assigned programs. This position partners with hiring managers, the Recruitment team, and County Human Resources to coordinate and support the department's recruitment activities. In addition, this Recruitment Analyst position will:

• Work closely with management, County Human Resources, and departmental staff to identify and implement process improvements, recommend best practices, and provide hiring managers with the guidance, resources, and tools necessary to support effective recruitment, workforce planning, and employee lifecycle activities
• Assist the department with recruitment planning, outreach strategies, and workforce planning initiatives to attract qualified candidates to Health Services positions
• Prepare and deliver communications to diverse audiences, communicating complex information in a clear, professional, and engaging manner
• Coordinate employee offboarding activities with supervisors, payroll, and other internal partners
• Manage, track, and maintain assigned human resources programs and recruitment-related processes, including temporary staffing, internships, and other specialized assignments
• Develop and maintain strong working relationships with County Human Resources, hiring managers, and external partners to ensure effective recruitment operations for Health Services

Ideal candidates for these positions will be excellent communicators and be able to foster positive relationships with staff to ensure effective outcomes for their programs. In addition, ideal candidates will possess many of the following:

• Previous experience in performing, leading, or managing different human resources functions, such as recruitment, training, safety, disability/leave management, or payroll
• The ability to interpret and apply policies and regulations to further best practices for their programs
• Experience coordinating multiple projects at once, while maintaining accuracy and meeting deadlines
• Excellent analytical and critical thinking skills, with an ability to identify issues, evaluate options, and recommend solutions
• The ability to analyze data and identify opportunities for process improvement
• A customer service focus, committed to providing timely and responsive support in their program area
• The ability to enjoy problem-solving, improving processes, and finding practical solutions for any issues that arise in their program area

Application submissions require the Supplemental Questionnaire to be completed.

Examples of duties

Experience: Work experience which would provide an opportunity to acquire the knowledge and abilities listed. Normally, one year of full-time professional level staff experience related to general administration, accounting, budgetary analysis, or human resources work including research, analysis, and preparation of written reports and recommendations would provide such an opportunity.

The positions advertised on this announcement do not require possession of a valid California Driver’s License.

Qualifications

Supplemental information

• Your application information and your responses to the supplemental questions are evaluated and taken into consideration throughout the entire selection process.
• You should list all employers and positions held within the last ten years in the work history section of your application. Be as thorough as possible when responding to the supplemental questions.
• You may include history beyond ten years if related to the position for which you are applying. If you held multiple positions with one employer, list out each position separately.
• Failure to follow these instructions may impact your competitiveness in this process or may result in disqualification.

Please visit Getting a Job with the County of Sonoma to review more detailed information about the hiring process, including the application process, examination steps, and department selection process.

Application submissions require the Supplemental Questionnaire to be completed.

Responses to supplemental questions may be scored using position-specific criteria. Please provide specific and detailed responses of a reasonable length to allow for a thorough assessment of your qualifications. Responses that state, "See Resume" or "See Application" may be considered insufficient and therefore may not be scored.

The selection procedure will consist of the following examination:

An Application and Supplemental Questionnaire Appraisal Examination (weight 100%) will be conducted to evaluate each applicant's application and supplemental questionnaire for satisfaction of minimum qualifications (pass/not pass); and for educational coursework, training, experience, knowledge, and abilities which relate to this position. Personally identifiable information (PII) is removed from the standard application fields and applicable attachments. This PII blind screening practice redacts a candidate’s personal information that could potentially influence or bias the scoring process. Personal information includes the applicant’s name, former last name, address, phone number, email, driver's license number, school name, education start and end dates, age, date of birth, gender, and race. This PII blind screening practice helps contribute to a fair and equitable examination process.

Each applicant will be evaluated based on the following criteria:

• Relevance of work history, related experience, and achieved level of education and/or training as described in the application and responses to the supplemental questions.

Candidates demonstrating possession of the minimum qualifications will be placed on an employment list in order of most qualified to least qualified based on the achieved score received in the Application and Supplemental Questionnaire Appraisal Examination which evaluates the education, training, experience, skills, knowledge, abilities, and other qualifications that you demonstrate in your application and/or response to the supplemental questionnaire. Please be aware that resumes and cover letters are not typically evaluated in the Application and Supplemental Questionnaire Appraisal Examination. Scores may be adjusted based on such factors as the number of candidates, anticipated vacancies, past practice, and natural breaks in the scores achieved by this group of candidates.

Additional Information

A background investigation may be required prior to employment. Candidates referred to departments for a selection interview are typically required to sign authorization and release forms enabling such an investigation. Failure to sign prescribed forms will result in the candidate not being considered further for that vacancy. Reference information will not be made available to candidates.

Additional requirements, such as successful completion of a physical exam, drug screen, etc., may apply, depending on the duties and responsibilities of the position. If you receive a conditional job offer for the position, the requirements upon which the offer is contingent will be outlined in the conditional job letter. You may also review the Job Classification Screening Schedule to determine the requirements for this position.

How to Apply

Applications are accepted online at www.yourpath2sonomacounty.org Paper applications may be submitted by person, fax (707-565-3770), email, or through the mail. All applications and appropriate supplemental information as outlined in the job announcement must be received by the time and date specified on the first page of this job announcement. Applications received after the recruitment closes will not be accepted.

The County of Sonoma values diversity and is dedicated to creating a workplace environment that provides individuals with a sense of belonging. We are committed to having a diverse workforce that is representative of the communities we serve. The County is proud to be an Equal Opportunity Employer where all aspects of employment are based on merit, competence, performance, and business need.

HR Analyst: SZ

HR Technician: KK