Job Description

Under the direction of the EHS Manager, the Health & Safety Coordinator supports the implementation and maintenance of the company’s health and safety programs. This role is responsible for coordinating training, maintaining compliance documentation, supporting safety initiatives, and assisting with regulatory requirements to promote a safe and compliant workplace.

Responsibilities:

Key Responsibilities for this position:

Safety Communication & Culture

· Support the promotion of a strong safety culture through consistent messaging and employee engagement

· Assist in coordinating Safety Committee meetings, including scheduling, agenda preparation, and minute distribution

· Track and follow up on action items from safety meetings and inspections

· Maintain records of Safety Crew Talks and support safety communication initiatives

· Assist with safety coaching and awareness programs across departments

Workers’ Compensation & Return-to-Work

· Coordinate and track workers’ compensation claims, including documentation and follow-up

· Support return-to-work programs by liaising with employees, supervisors, and external providers

· Maintain accurate claims records and assist in preparing reports and statistics

· Identify trends and support initiatives to reduce workplace injuries

Training Coordination

· Coordinate internal and external safety training programs (e.g., WHMIS, First Aid, LOTO, lift truck, PPE)

· Schedule training sessions and maintain training records and certifications

· Support onboarding safety orientation for new hires

· Assist in delivering training sessions as required

Program Support & Implementation

· Assist in maintaining EHS policies, procedures, and documentation in alignment with regulatory requirements

· Support emergency response planning, including fire safety and evacuation procedures

· Participate in workplace inspections and track corrective actions to completion

· Assist with hazard identification and reporting processes

Regulatory Compliance & Reporting

· Maintain Safety Data Sheets (SDS) and ensure accessibility across departments

· Support incident reporting, investigations, and documentation

· Assist with regulatory compliance activities, audits, and inspections

· Track and follow up on regulatory action items and work orders

Administrative & Operational Support

· Coordinate ordering and inventory of safety supplies, PPE, and first aid equipment

· Maintain documentation, logs, and reporting systems related to EHS activities

· Provide general administrative support to the EHS function

Perform other duties as assigned

Qualifications & Experience Required:

· 1–3 years of experience in health & safety, training coordination, or a related field

· Experience in a manufacturing or regulated environment is an asset

Education, Certification, Licenses & Registrations:

· Post-secondary education in Occupational Health & Safety, Environmental Health, or a related field preferred

· Relevant certifications (e.g., First Aid, WHMIS, or safety training credentials) considered an asset

Skills

· Strong organizational and coordination skills

· Effective communication and interpersonal skills

· Ability to manage multiple tasks and meet deadlines

· Proficiency in Microsoft Office and database systems

· Basic knowledge of workplace safety regulations (asset)

· Detail-oriented with strong record-keeping abilities

Physical Demands:

· Prolonged periods of sitting at a desk and working on a computer

· Frequent use of hands and fingers for typing, handling documents and operating office equipment

· Ability to lift and carry office supplies, files or small packages up to approximately 20 lbs (9 kg)

· Occasional bending or reaching

· Visual acuity required for reading printed materials and viewing a computer screen

· Ability to communicate clearly in person, over the phone and in writing

· Combination of office and production floor environment

· Ability to sit, stand, and walk for extended periods

· Must be available to support off-shift training or activities

At IVC Vita Health, we are dedicated to building a workplace that is diverse, equitable, and inclusive. We believe our greatest strength comes from embracing different perspectives, backgrounds, and experiences. Our goal is to create an environment where every individual feels respected, valued, and empowered to thrive.

We welcome applicants from all walks of life, including—but not limited to—women, Indigenous peoples, racialized individuals, persons with disabilities, and members of the LGBTQ+ community.

We are committed to fair and inclusive hiring practices and strive to foster a culture where all employees have the opportunity to reach their full potential. If you require accommodation during the recruitment process, please let us know, and we will do our best to support your needs.

Please note: This job description is intended to outline the general nature and key responsibilities of the role. It is not a comprehensive list of duties. Management reserves the right to assign or reassign responsibilities as needed to meet operational requirements.