Job Description

Title: Health Professions Work-Based Learning Coordinator (Career Services Counselor III)

Salary: $47,118.00

Contract Term Length: 12 Months

Standard Hours: 37.5

Work Location: Discretionary Hybrid

FLSA Status: Exempt

College: Gateway Community & Technical College

Campus Location: Gateway Boone

Department: Career Services

Total Rewards

Gateway Community & Technical College offers a competitive benefits package and an attractive work environment that supports excellence, innovation, and creativity, including:

• Exceptional health care, vision, and dental coverage for you and your family
• Tuition reimbursement/waiver for you, your spouse, and dependents
• 403(b) retirement plan: a 5% employee contribution receives a 10% employer match
• Vacation/Sick Time
• Work-Life Balance
• 9.5 Paid Holidays
• 2 Weeks Institutional Closing Pay (Last 2 weeks of December) for qualifying positions
• Employee Assistance Program

Job Summary

The Health Professions Work-Based Learning Coordinator supports Gateway’s Health Professions programs through centralized coordination of clinical and healthcare Work-Based Learning placement processes aligned with students’ academic pathways. The position coordinates student participation in clinical and healthcare Work-Based Learning opportunities through placement support, onboarding and compliance coordination, healthcare partner engagement, operational systems management, academic and career pathway navigation, and workforce-readiness development. This centralized support model improves operational consistency across programs and reduces the administrative burden on faculty and program coordinators.

Job Duties:

• Health Professions WBL Coordination & Participation Support:
• Coordinates clinical and healthcare Work-Based Learning placement processes for Health Professions students across assigned programs.
• Collaborates with faculty, program coordinators, healthcare agencies, and community partners to support placement assignments, onboarding, scheduling, clinical and healthcare WBL participation, and workforce partnership activities.
• Monitors placement timelines, agency capacity, onboarding requirements, and participation processes related to Health Professions WBL pathways.
• Career Coaching & Student Support:
• Supports students with onboarding, Work-Based Learning participation requirements, workplace readiness, and career-connected learning preparation related to Health Professions pathways.
• Assists students with professional expectations, communication standards, transition-to-employment preparation, and onboarding requirements, including background checks, drug screens, immunizations, titers, CastleBranch, and agency-specific compliance expectations.
• Supports student engagement, participation follow-up, academic advising support, academic and career pathway navigation, educational planning support, resource connection, and workforce-readiness development.
• Program faculty retain responsibility for final course-level verification and approval before clinical participation.
• Healthcare Partner, Classroom, & Event Engagement:
• Serves as a liaison between Gateway and healthcare/community partners supporting Health Professions WBL pathways.
• Maintains communication regarding placement availability, onboarding requirements, scheduling processes, agency expectations, advisory-board participation, and partnership activities; assists with developing new placement relationships as needed.
• Coordinates workshops, informational sessions, onboarding support activities, workforce-readiness programming, recruitment events, and student engagement initiatives related to Health Professions WBL participation.
• Operational Systems, Compliance Documentation, & Outcomes Tracking:
• Coordinates Memoranda of Agreement (MOA) initiation, tracking, renewal timelines, and related documentation processes; coordinates with KCTCS and the Business Office as needed.
• Maintains records related to placements, onboarding activities, agency partnerships, compliance processes, participation outcomes, and workforce engagement activities.
• Supports compliance systems and departmental technologies, institutional reporting for division leadership and programs, outreach initiatives, workforce partnership engagement, and operational effectiveness activities related to Health Professions WBL participation.
• Other duties as assigned.

Minimum Qualifications:

• Bachelor's degree or equivalent and 4 to 6 years of relevant experience
• Ability to coordinate clinical and healthcare work-based learning placements, student onboarding activities, and related documentation processes.
• Knowledge of, or ability to learn, healthcare placement and compliance requirements, including background checks, drug screens, immunizations, titers, CastleBranch, and agency-specific onboarding expectations.
• Ability to manage multiple placement timelines, onboarding requirements, student records, and partner communications with accuracy and confidentiality.
• Ability to collaborate effectively with Health Professions faculty, program coordinators, healthcare agencies, employers, students, and institutional departments.
• Ability to support students with professional expectations, workplace readiness, career and academic pathway navigation, and transition-to-employment preparation.
• Ability to coordinate healthcare partner engagement, informational sessions, workshops, and student-support activities.
• Detail-oriented, self-motivated, ability to work independently and adapt seamlessly to fast-paced, dynamic environments.
• Skilled in engaging and supporting students from different cultural and socioeconomic backgrounds.
• Excellent verbal and written communication skills.
• Proven ability to manage multiple priorities effectively and meet tight deadlines.
• Proficient in Microsoft Office (Excel, Forms, Outlook, Teams, SharePoint, Word)

Preferred Qualifications:

• Experience in healthcare education, clinical coordination, healthcare administration, workforce development, Work-Based learning, advising, student services, or higher education.
• Experience coordinating clinical placements, student onboarding, compliance processes, agency agreements, or healthcare-partner relationships.
• Experience using onboarding, compliance, student-engagement, scheduling, reporting, or data-tracking systems, including CastleBranch or similar platforms.
• Experience supporting healthcare career pathways, career-connected learning, or workforce-readiness initiatives.
• Previous experience in a community college setting

Additional Skills Requested:

• Work is primarily performed in an office and campus environment and requires regular computer use.
• The position may require occasional travel between campus locations and healthcare partner sites
• Event setup and breakdown
• Occasional lifting, moving, or carrying of materials and supplies up to 25 pounds.

Employee Rights - Employee Polygraph Protection Act

Equal Opportunity Employer - The Kentucky Community and Technical College System is an equal educational and employment opportunity institution.