Job Description

Requisition No: 883905

Agency: Veterans Affairs

Working Title: HEALTH INFORMATION SPECIALIST - 50950073

Pay Plan: Career Service

Position Number: 50950073

Salary: $36,092.42

Posting Closing Date: 09/30/2026

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Requisition # 883905

HEALTH INFORMATION SPECIALIST - MEDICAL RECORDS

FLORIDA DEPARTMENT OF VETERANS' AFFAIRS

Clyde Lassen State Veterans' Nursing Home

St. Augustine, St. Johns County, FL.

Annual Salary: $36,092.42

Paid Bi-Weekly

The Florida Department of Veterans' Affairs is an agency dedicated to serving those who served the U.S. We are seeking a motivated, dynamic individual to join our Team! Our skilled nursing facility boasts a loyal team of long-term employees and a fantastic work culture.

All knowledge, skills, abilities, and required experience must be fully documented in your job history/applicant profile to be considered.

Education and employment history must be verifiable. Please attach any credentials you claim (degrees, certifications, etc.) to your application.

*Other Health Information Specialist positions including OPS-Temporary positions may be filled from this advertisement within six (6) months of the closing date.

MINIMUM QUALIFICATIONS:

• Must be available to work during natural disasters
• Ability and willingness to purge, file, move and lift boxes of personnel files, which may weigh up to 30 pounds
• Proficiency in Microsoft Office Suite, especially Excel, Word, and Outlook
• Must be organized, reliable and able to keep sensitive information confidential
• Experience and desire to work in a fast-paced, team environment
• Successful completion of the due diligence process to include but not limited to a Level II Background Screening and Drug Test

PREFERRED QUALIFICATIONS:

Preference will be given to candidates with the following qualifications:

• Currently licensed as a Certified Nursing Assistant in the state of Florida.
• Accreditation as a Registered Health Information Technician (RHIT) or Registered Health Information Administrator (RHIA)
• Experience in Long-Term Care
• Knowledge of documentation and legal issues pertaining to health information
• Knowledge and application of ICD-10-CM coding appropriate for Long-Term Care (LTC)
• Understanding of HCPCS and CPT coding systems
• Understanding of information systems used in LTC
• Use of State Purchasing Software (MFMP)

POSITION DESCRIPTION:

• The incumbent performs their duties under the direction of the Home Administrator to process, maintain, control, receive, distribute, and purge medical records in accordance with Federal and State guidelines, policies, and procedures.
• Maintain all resident records and assemble discharged records.
• Analyzes records for deficiencies and establishes and uses follow-up deficiency tracking systems to monitor completion of the record.
• Manage the release of information functions for the facility in compliance with facility policies, standards of practice and legal standards.
• Maintains a system to process, maintain, control, retrieve, distribute, and purge medical records in accordance with Federal and State guidelines, policies and procedures.
• Participates in the development of facility policies and procedures and maintains current policy and procedures for Medical Records.
• Assists with the admission process, maintains all resident records, and assembles discharged records.
• Codes diagnosis as required.
• Analyzes records for deficiencies and establishes and uses follow-up deficiency tracking systems to monitor completion of the record.
• Ensure charts are completed and closed within 30 days. Performs monitoring and maintains documentation of all medical record functions.
• Files records as needed and ensures that pertinent documents are signed as required and filed.
• Manages the release of information functions for the facility in compliance with facility policies, standards of practice and legal standards.
• Conducts orientation and in-service training sessions for clinical and other staff to enhance knowledge regarding health information management issues as needed.
• Attends and participates in facility meetings to include the QA committee meetings.
• Must have the ability to perform the following tasks continually or frequently throughout the workday-lifting up to 30lbs, stooping or bending at the knees, reaching above the head or reaching with arms extended, repetitive finger movements, hearing and talking with others in person or on the telephone.
• Develop Purchase Request for credentialed professionals and others as needed.
• Initiate and maintain Purchase Request annual renewals and credentialing.
• Provide back-up purchases to cover vacations, holidays, and sick leave of other staff.
• Take minutes to meetings, maintain contract books, maintain FDVA policies and procedures, and credentialing of all health credentialed professionals serving our resident veterans.
• Performs other duties as assigned to include but are not limited to maintaining the credentialing and contract files.

This position is in the Career Service system.

Candidates requiring a reasonable accommodation, as defined by the Americans with Disabilities Act, must notify the agency hiring authority and/or People First Service Center (1-866-663-4735). Notification to the hiring authority must be made in advance to allow sufficient time to provide the accommodation.

The State of Florida supports a Drug-Free workplace. All employees are subject to reasonable suspicion drug testing in accordance with Section 112.0455, F.S., Drug-Free Workplace Act.

VETERANS’ PREFERENCE. Pursuant to Chapter 295, Florida Statutes, candidates eligible for Veterans’ Preference will receive preference in employment for Career Service vacancies and are encouraged to apply. Certain service members may be eligible to receive waivers for postsecondary educational requirements. Candidates claiming Veterans’ Preference must attach supporting documentation with each submission that includes character of service (for example, DD Form 214 Member Copy #4) along with any other documentation as required by Rule 55A-7, Florida Administrative Code. Veterans’ Preference documentation requirements are available by clicking here. All documentation is due by the close of the vacancy announcement.