Job Description

Job Purpose or Objective(s): Health Information Management Specialist 2 is responsible for managing, and securely storing confidential patient records and information. The Health Information Management Specialist 2 is required to participate in rigorous training to perform other duties as assigned to best serve all internal and external customers of the Choctaw Nation Health Services.

PG06 - Full Time | Hugo Clinic | Schedule: Monday through Friday 8:00am to 4:30pm |

Weekly Earned Wage Access is an Option for this Position |

Primary Tasks:

1. Works in accordance with all privacy regulations and Oklahoma health laws to determine and fulfill valid release of information authorization requests. Identifies and directs all subpoenas to Health Information Management Director. Fulfills their assigned role and responsibilities as Registrars to the Personal Health Record (PHR) system.
2. Follows policy and procedures for scanning and auditing documents and reports into Vista Imaging.
3. Assembles ambulatory discharge charts and performs ambulatory and ER chart analysis utilizing established criteria. Notifies Supervisor of any helicopter transfers or deaths. Performs routine checks of charts for deficiencies and provides printed deficiency lists to each applicable provider.
4. Provides back up to birth certification, birth register, and death register, as needed.
5. Retrieves medical records, loose filing, authorizations, etc. from clinic areas and registration points as scheduled and file daily in the terminal digit filing system. Batch, label, and route loose reports, late charts/documentation for scanning that are critical to coding, prioritizing according to process and policy.
6. Completes Inpatient and Day Surgery chart filing and analysis utilizing established criteria. Identifies, maintains, enters, removes, and assists providers/staff with Inpatient and Day Surgery deficiencies, as needed.
7. Maintains Fetal Monitors as needed with no errors.
8. Other duties as assigned.

• Accurate typing skills
• One [1] to two [2] years of experience within a health information management department

1. Works in accordance with all privacy regulations and Oklahoma health laws to determine and fulfill valid release of information authorization requests. Identifies and directs all subpoenas to Health Information Management Director. Fulfills their assigned role and responsibilities as Registrars to the Personal Health Record (PHR) system. 2. Follows policy and procedures for scanning and auditing documents and reports into Vista Imaging. 3. Assembles ambulatory discharge charts and performs ambulatory and ER chart analysis utilizing established criteria. Notifies Supervisor of any helicopter transfers or deaths. Performs routine checks of charts for deficiencies and provides printed deficiency lists to each applicable provider. 4. Provides back up to birth certification, birth register, and death register, as needed. 5. Retrieves medical records, loose filing, authorizations, etc. from clinic areas and registration points as scheduled and file daily in the terminal digit filing system. Batch, label, and route loose reports, late charts/documentation for scanning that are critical to coding, prioritizing according to process and policy. 6. Completes Inpatient and Day Surgery chart filing and analysis utilizing established criteria. Identifies, maintains, enters, removes, and assists providers/staff with Inpatient and Day Surgery deficiencies, as needed. 7. Maintains Fetal Monitors as needed with no errors. 8. Other duties as assigned.

• Accurate typing skills
• One [1] to two [2] years of experience within a health information management department