Job Description

Posting number: Aug 2026 5169-04220

Department: Health Department

Job classification: Processing Assistant

Posting type: Open

Categories: Clerical & Data Entry, Health Services, Public Health, Health Care Support, Office and Administrative Support

Performs difficult skilled administrative support work accomplishing the specialized processing of information, documents or materials, and related work as apparent or assigned. Some evening and weekends necessary. Work is performed under the general direction of the Community Relations Manager.

Our core values—Resilience, Excellence, Accountability, Customer Service, and Honesty—are the foundation of our work and the standard by which we operate. As a member of our team, you are expected to demonstrate these values in every aspect of your role. This means delivering high-quality work, taking responsibility for your actions, providing exceptional service, and maintaining integrity in all interactions. Your commitment to these principles is essential to fostering a positive workplace culture and ensuring the success of our organization and the community we serve.

To perform this job successfully, an individual must be able to perform each essential function satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Examples of duties

• Serves as the meeting recorder and compiling minutes for various Community Relations Team led meetings including but not limited to:
  • CHAT,
  • SOAR
  • Epi Team
• Prepares Canva graphics for flyers, social media posts, handouts, etc. in accordance with County branding guidelines.
• Organizes and inventories health education closet and promotional materials.
• Assists the Community Relations Manager with website updates and periodic reviews.
• Assists the Community Relations Manager with managing outreach and event requests, meetings and presentations with internal and external partners
• Assists the Community Relations Manager with scheduling and monitoring social media posts
• Work alongside Community Relations Manager with tasks essential to the execution of Community Health Improvement Plans, including assisting with teaching health education classes
• Updates resources, guides, and bulletin boards for community distribution and awareness.
• Assists the Community Relations Manager with migrating Health Department essential records and files to the Health Department's SharePoint page.
• Creates and gathers content for the OCHD SharePoint Updates section.
• Assists with community health improvement projects and initiatives such as attending outreaches, scheduling outreaches, performing cold calls to prospective organizations, managing contact sheets, etc.
• Distributes information or public health materials.
• Creates, documents, and archives agendas, minutes, newsletter, etc.
• Performs assigned functions as a Disaster Ready Team (DRT) member, if appointed or volunteers.
• Performs related duties as required.

Public Health Core Competencies and Skills

Data Analytics and Assessment Skills
• Accesses existing quantitative and qualitative data (e.g. primary and secondary data, vital statistics, etc.)
• Describes factors that affect the health of a community (e.g. income, education, laws, environment, resilience, food security, access to healthcare, etc.)
• Explains the importance of data management for designing, implementing, evaluating, and improving policies, programs, and services

Policy Development and Program Planning Skills
• Contributes to the development of the rationale for policies, programs, and services
• Identifies individuals and organizations who can contribute to implementation of policies, programs, and services
• Contributes to development, implements, and monitors impact of community health improvement plans.

Communication Skills
• Communicates with linguistic and cultural proficiency (e.g. tailoring messages for different audiences, using plan language)
• Communicates information to influence behavior and improve health (e.g. encouraging vaccinations, preparing for emergencies, discouraging tobacco use).
• Fosters communication (e.g. building trust, engaging in active listening, being clear and transparent)

Health Equity Skills
• Describes the diversity of individuals and populations in a community (e.g. language, culture, values, socioeconomic status, etc.)
• Addresses the diversity of individuals and populations when developing, implementing, evaluating, and improving policies, programs, and services

Community Partnership Skills
• Describes conditions, systems, and policies affecting community health and resilience (e.g. determinants of health, poverty, housing, etc.)
• Builds relationships to improve community health and resilience
• Collaborates with community members and organizations to identify community health and resilience needs

Public Health Sciences Skills
• Applies evidence in developing, implementing, evaluating, and improving policies, programs, and services

Management and Finance Skills
• Recognizes one’s own professional development needs (e.g. determining knowledge and skills needed for success in one’s job, identifying gaps in desired knowledge and skills)

Qualifications

Significant knowledge of office or work unit procedures, methods and practices. Significant knowledge of and ability to use correct grammar, vocabulary, spelling and office terminology to compose and/or proofread correspondence, reports and other materials. Significant knowledge of accounting procedures, mathematics and their application in the work environment. Ability to learn and independently apply laws and departmental rules and regulations covering programs and services. Ability to review and process information to determine conclusions, actions or compliance with applicable laws, rules or regulations. Ability to apply a variety of work-related formulas or mathematical calculations. Ability to record, compile, summarize and perform basic analysis of data. Ability to independently work with people with courtesy and tact in performing public contact duties that may be sensitive in nature.

Supplemental information

High school diploma or GED and moderate experience, or equivalent combination of education and experience.
Bilingual English-Spanish preferred.

Salary will be determined based on qualifications, internal equity, budget and market considerations.

If applicable, you must upload copies of your transcripts indicating the date in which your degree was awarded, even if you are a current employee or if we have received it with another application.