Job Description

Position: Health & Safety Administrator / Coordinator

Classification: Part Tme– Hourly – Non-Exempt

Location: Santa Fe Springs

Reports To: Corporate Director of Safety

/ Objective

The Health & Safety Administrator will be required to field and troubleshoot request from multiple operation sites within R.F. MacDonald Co. (RFM). The response times are essential to the success of the role within a compressed and high priority department. Understanding Safety principles and concepts within OSHA, EHS, and data systems is required. The Safety Administrator will complete general office administrative duties for our safety department. The daily tasks of data entry, scanning, organizing file systems, and answer phones in a timely and professional manner, are essential functions of this role as well.

Duties and Responsibilities

• Concentrated work with EHS software programs and system tools capturing data and information essential to a successful Health and Safety operations for the Company. Areas of focus will be Health and Safety, Compliance and Ordinances with Federal, State and Local agencies, Worker’s Compensation, EHS industry and systems, etc.
• Complete duties where the task will include calendaring, invoicing, scanning documents, performing data entry and arranging travel.
• Assist and respond to inquiries related to Safety aspects, either via email, phone or software tools
• Assist the Head of Safety with accident investigations for on-site or off-site locations.
• Assist in updating Policies and Safety Protocols; updates to manuals and systems periodically and as required by OSHA and Federal laws or mandates.
• Prepare reports for Manager’s on a weekly/monthly/quarterly basis.
• Organize safety file systems using Network Systems
• Research and maintain updates on all changing federal, state and local safety regulations.
• Communicate with Employees, Managers, Vendors and Customers as needed.

Requirements and Qualifications

• High school diploma or GED certificate
• A Secondary Education with a focus centric in Administration or Environmental Health and Safety curriculum is desired
• Must have a Customer Service focus and understanding of priority escalations
• Ability to Think Critically & Identify potential Safety Risk that require Department Leadership attention
• Proficient use of Computers, with experience using Outlook, Microsoft Office software
• Ability to adapt to various office environments
• Proficient with Typing and drafting communications to various levels within an organization
• Excellent Communication
• Attention to Detail and Organized
• Proficient Follow-up skills and Proactive to time sensitive requirements
• Basic concept of health and safety, workers compensation and risk factors associated with employer operations, with emphasis in California and Nevada requirements

Requirements

Supervisory Responsibility

This position has no supervisory responsibilities.

Work Environment

While performing the duties of this job, the employee regularly works in an office setting.

Physical Demands

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job.

While performing the duties of this job, the employee is regularly required to talk or hear. This is largely a deskbound role; however, filing, correlating, reproduction and binding materials are required. The occasional transport of Safety Equipment for training or issue to employees is required. The employee is regularly required to use hands and fingers to handle, feel or operate objects, tools and controls. This also require the ability to lift files and light boxes, open filing cabinets, bend or stand on a stool, climb stairs, reach with hands and arms, squat, talk and prepare training and meeting rooms/spaces as necessary.

Travel

There will be travel to various worksites on occasion as needed based on work requirements or safety training schedule.

Required Education and Experience

· High school diploma plus 5+ years of office/clerical support experience

Preferred Education and Experience

· Safety Related Courses or Programs

Other Duties

Please note this job description is not designed to cover or contain a comprehensive listing of activities, duties or responsibilities that are required of the employee for this job. Duties, responsibilities and activities may change at any time with or without notice.