Job Description

Since 1966, the Capitol Region Education Council (CREC) has been dedicated to providing innovative, high-quality, and cost-effective educational programs and services to meet the diverse needs of children and adults in Greater Hartford. Serving 33 member districts and reaching additional communities statewide, CREC supports approximately 12,000 students annually through more than 120 educational programs. Our offerings include professional development for educators, specialized programming for students with diverse needs, and PreK-12 education across 16 interdistrict magnet schools. Additionally, CREC provides school construction, operations, and cooperative business services, while also delivering programs that help adults build real, job-ready skills.

The Assistant Site Supervisor is responsible for assisting with the management and operations of the Head Start/Early Head Start Center, staffing, and early childhood programming. In partnership with the Site Supervisor, the Assistant Site Supervisor will ensure compliance with all federal, state and local regulatory and legal regulations. In addition, The Assistant Site Supervisor will work as part of the Management team under the direction of the Assistant Director of Operations.

ESSENTIAL DUTIES and RESPONSIBILITIES

Duties/Responsibilities

• Develops and fosters relationships with families, staff, and community providers.

• Ensures a welcoming, safe, and healthy environment for children and staff.

• Assists the Director, Assistant Director, Specialists, and Coordinators in monitoring compliance, supporting instruction, training, counseling, and evaluating staff.

• Assisting in the review of candidates, interviewing, hiring, onboarding, and coaching of employees.

• Maintains appropriate ratio and active supervision in all classrooms.

• Schedule and implement parent committees to facilitate home-school connection and parent participation.

• Ensure health and safety monitoring of the facility including indoor and outdoor learning environments; submission of SchoolDude work orders, complete safety drills, and adhere to all Emergency Operations Plans.

• Ensures the tracking of necessary data and provides reports as needed.

• Assists administration in implementing practices and requirements to meet Head Start Performance standards and guidelines; serves as the administration's "voice" in the center.

• Assists in the implementation of seamless, integrated services for children and families by adhering to program-specific work plans, policies, and procedures.

• Supervises Teachers, Teacher Assistants and/or other assigned staff. Monitors and counsels educational staff and takes appropriate action to ensure compliance. Develops and follows up with Improvement Plans as necessary.

• Assists with monitoring and coordinating staff schedules and arranges for coverage as required.

• Assists with maintaining required staffing levels at all times.

• Assists in investigating all child and staff incidences, completing all forms, and notifying appropriate authorities and chain of command.

• Assists with all activities and meetings at the designated center with staff, children, parents, and community members.

• Provides leadership, professional development, and coaching to center employees. Conducts regular meetings and/or training with teaching staff and aides to monitor and evaluate assessments.

• Assists with the development of school schedules and calendars.

• Assists in the recruitment, coordination, and placement of volunteers.

• Assists in identifying needs related to the use of instructional technologies.

• Assists in writing required reports and completing various forms.

• May be responsible for classroom operations in the absence of the Teacher

• Assists with teacher supply requests and monitors the use of supplies and materials, assists in maintaining inventory.

• Attend and participate in staff meetings, training, and professional development sessions.

• Implements program in a manner consistent with CREC's mission, vision, code of ethical conduct, policies, and procedures.

• Monitor, facilitate, and support best practices in early education and family service in conjunction with the staff, management, and other content area leads.

• Participate in training opportunities, state meetings, committees, and task forces as appropriate.

• Maintain strict confidentiality concerning Head Start/Early Head Start children, families, and staff per established policies and procedures.

• Establish and carry out content-relevant MOUs for the program.

• Create, foster, and maintain a positive culture and climate across the program and support the mission and vision of CREC and CREC Head Start.

• Ensure compliance with Head Start Performance Standards and all federal, state, and local entities.

• Comply with all company policies and procedures.

• Other duties as assigned.

Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

SUPERVISORY RESPONSIBILITY

This position manages, and is responsible for, the performance management of the employees of the department and assists with hiring as needed.

COMPETENCIES

• Analytical - Synthesizes complex or diverse information; Collects and researches data; Uses intuition and experience to complement data; Designs work flows and procedures.
• Problem Solving - Identifies and resolves problems in a timely manner; Gathers and analyzes information skillfully; Develops alternative solutions; Works well in group problem solving situations; Uses reason even when dealing with emotional topics.
• Project Management - Develops project plans; Coordinates projects; Communicates changes and progress; Completes projects on time and budget; Manages project team activities.
• Technical Skills - Assesses own strengths and weaknesses; Pursues training and development opportunities; Strives to continuously build knowledge and skills; Shares expertise with others.
• Customer Service - Manages difficult or emotional customer situations; Responds promptly to customer needs; Solicits customer feedback to improve service; Responds to requests for service and assistance; Meets commitments.
• Interpersonal Skills - Focuses on solving conflict, not blaming; Maintains confidentiality; Listens to others without interrupting; Keeps emotions under control; Remains open to others' ideas and tries new things.
• Written & Oral Communication - Speaks and writes clearly; Listens and gets clarification; Responds well to questions; Speaks and writes clearly and informatively; Varies communication style to meet needs; Demonstrates group presentation skills; Participates in meetings.
• Teamwork - Balances team and individual responsibilities; Exhibits objectivity and openness to others' views; Gives and welcomes feedback; Contributes to building a positive team spirit; Puts success of team above own interests; Able to build morale and group commitments to goals and objectives; Supports everyone's efforts to succeed.
• Change Management - Develops workable implementation plans; Communicates changes effectively; Builds commitment and overcomes resistance; Prepares and supports those affected by change; Monitors transition and evaluates results
• Delegation - Delegates work assignments; Matches the responsibility to the person; Gives authority to work independently; Sets expectations and monitors delegated activities; Provides recognition for results.
• Leadership - Exhibits confidence in self and others; Inspires and motivates others to perform well; Effectively influences actions and opinions of others; Accepts feedback from others; Gives appropriate recognition to others.
• Managing People - Includes staff in planning, decision-making, facilitating and process improvement; Takes responsibility for subordinates' activities; Makes self available to staff; Provides regular performance feedback; Develops subordinates' skills and encourages growth; Solicits and applies customer feedback (internal and external); Fosters quality focus in others; Improves processes, products and services.; Continually works to improve supervisory skills.
• Quality Management - Looks for ways to improve and promote quality; Demonstrates accuracy and thoroughness.
• Cost Consciousness - Works within approved budget; Develops and implements cost saving measures; Contributes to profits and revenue; Conserves organizational resources.
• Diversity & Ethics - Demonstrates knowledge of EEO policy; Shows respect and sensitivity for cultural differences; Treats people with respect; Educates others on the value of diversity; Promotes a harassment-free environment; Builds a diverse workforce; Keeps commitments; Works with integrity; Upholds organizational values.
• Organizational Support - Follows policies and procedures; Completes administrative tasks correctly and on time; Supports organization's goals and values; Benefits organization through outside activities; Supports affirmative action and respects diversity.
• Strategic Thinking - Develops strategies to achieve organizational goals; Understands organization's strengths & weaknesses; Analyzes market and competition; Identifies external threats and opportunities; Adapts strategy to changing conditions.
• Judgement - Displays willingness to make decisions; Exhibits sound and accurate judgment; Supports and explains reasoning for decisions; Includes appropriate people in decision-making process; Makes timely decisions.
• Motivation - Sets and achieves challenging goals; Demonstrates persistence and overcomes obstacles; Measures self against standard of excellence; Takes calculated risks to accomplish goals.
• Planning/Organizing - Prioritizes and plans work activities; Uses time efficiently; Plans for additional resources; Sets goals and objectives; Organizes or schedules other people and their tasks; Develops realistic action plans.
• Professionalism - Approaches others in a tactful manner; Reacts well under pressure; Treats others with respect and consideration regardless of their status or position; Accepts responsibility for own actions; Follows through on commitments.
• Quality - Demonstrates accuracy and thoroughness; Looks for ways to improve and promote quality; Applies feedback to improve performance; Monitors own work to ensure quality.
• Quantity - Meets productivity standards; Completes work in timely manner; Strives to increase productivity; Works quickly.
• Safety and Security - Observes safety and security procedures; Determines appropriate action beyond guidelines; Reports potentially unsafe conditions; Uses equipment and materials properly.
• Adaptability - Adapts to changes in the work environment; Manages competing demands; Changes approach or method to best fit the situation; Able to deal with frequent change, delays, or unexpected events.
• Initiative - Volunteers readily; Undertakes self-development activities; Seeks increased responsibilities; Takes independent actions and calculated risks; Looks for and takes advantage of opportunities; Asks for and offers help when needed.
• Innovation - Displays original thinking and creativity; Meets challenges with resourcefulness; Generates suggestions for improving work; Develops innovative approaches and ideas; Presents ideas and information in a manner that gets others' attention.

QUALIFICATIONS:

• Bachelor's Degree (BA) from four-year college or university, or one to two years of related experience and/or training, or equivalent combination of education and experience.
• Ability to maintain a flexible schedule, evenings and occasional weekend work may be required

TRAVEL REQUIREMENTS

Motor Vehicle Operator's License, and reliable personal vehicle, is required for local travel between centers, and attendance at meetings, trainings, and professional learning opportunities as required.

PHYSICAL DEMANDS & WORK ENVIRONMENT

The physical demands described here are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Working in CREC's Early Childhood program requires prolonged standing/movement, frequent bending and crouching, lifting and carrying up to 50 lbs, fine motor skills for manipulating small objects, clear speaking voice, good vision and hearing, the ability to focus on multiple tasks simultaneously, and sometimes the need to move quickly to respond to student needs. Staff require the ability to work in a high-energy environment with varying noise levels (from quiet to loud) based on student activity. Staff is expected to work both indoors and outdoors (as needed) and may be expected to participate in off-site field experiences.

WHAT'S IN IT FOR YOU?

• Group Health Insurance Plans
• Basic & Supplemental Life Insurance
• Long Term Disability & Short Term Disability options
• 403(b) Retirement Savings Plan with Employer Matching Contribution if applicable
• Flexible Spending Account Pre-Tax Savings for Health Care, Dependent Care, and Limited Purpose Post Deductible (if contributing to an HSA)
• Comprehensive benefit time package
• Employee Assistance Program
• Bereavement time & Religious Holidays
• Credit Union Access
• Tuition Reimbursement Program
• Employee Network Groups
• Access to professional learning opportunities with two fully paid courses through CREC University each year, empowering you to expand your skills and advance your career!
• Benefit from our exclusive partnership with Springfield College, offering a 15% discount on tuition for next-level degree programs to support your academic and career aspirations!

Based on terms and conditions during your employment, specific to your job classification and collective bargaining agreement.

DIVERSITY, EQUITY, & INCLUSION STATEMENT:

CREC strives to understand and confront the symptoms and causes of racism and prejudice�ranging from biases to aggressions to discriminatory policies, practices, and traditions�that harm people from systemically marginalized groups or that benefit privileged groups. CREC staff and students acknowledge and respect people of all identifiers, such as race, socioeconomic status, gender identity and expression, education, age, ability, ethnicity, culture, sexual orientation, language, nationality, religion, and veteran status

DISCLAIMER STATEMENT

The above is intended to describe the general content of and requirements for the performance of this job. It is not to be construed as an exhaustive statement of duties, responsibilities or physical requirements. Nothing in this job description restricts management's right to assign or reassign duties and responsibilities to this job at any time. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

To access the job description and salary range document, please click https://www.crec.org/careers/jobs.php