Job Description

Purpose:

This position is responsible for providing administrative support and general office duties for the Head Start Director and Coordinators

Hours:40hoursperweek

Qualifications:

·Ahighschooldiplomaorequivalent(GED),wordprocessing/

computerskills.

·Apre-employmentphysicalandTBskintestisrequired.

Duties:

·Process and input monthly invoices into data systemEnsureall purchase orders arepaid through accountspayabledepartment.

·Work closely with the Head Start Director to monitor and track budget expenses to ensure accurate budget allocations and expenditures.

• Coordinate ordering of office supplies, materials, and equipment in a cost-effective manner.
• Work closely with program supervisors to monitor and edit employee time and attendance. Ensure efficient and accurate records are submitted through the automated timekeeping system.
• Serve as the authorized representative for CACFP program. Process, report and file monthly meal reimbursements and conduct required site visits.
• Perform office management functions, ensuring that requirements and deadlines are met.

·Set up and maintain a variety of office files and record keeping systems, making appropriate recommendations for changes in clerical and office procedures.

·Assists Head Start Director in preparing for monthly Board Meetings, Policy Council and management meetings, as needed.

·Arranges and tracks training and travel reservations and per diem for staff attending trainings and/or conferences.

·Assists as needed in preparation, updates, printing, and distribution of enrollment application, program calendar, parent handbooks, brochures, flyers, and other documents as directed.

·Coordinate and arrange meeting facilities.

·Ensuresconfidentiallyofallrecords.

·ActsaspublicrelationspersonforHeadStart.

·Attendsin-servicetrainingsessionsrelatedto job.

·Attendstoother dutiesasassignedbythe Head Start Director.