Job Description

Key Responsibilities Develop, implement, and monitor procurement policies, procedures, guidelines, and controls in line with approved organizational requirements and applicable regulations. Receive and review procurement requests and ensure timely execution in accordance with approved procurement policies and delegated authorities. Manage the end-to-end procurement and tendering process, from requirement initiation and tender launch through evaluation, award, and contract signing. Prepare, review, and maintain procurement and contractual documentation, ensuring compliance with approved procedures and requirements. Prepare contracts, coordinate contract execution, monitor contractual obligations, and follow up on related bank guarantees, securities, and renewals. Establish and maintain a comprehensive contracts archive and ensure the contracts database is accurate, updated, and properly documented. Manage relationships with suppliers, service providers, contractors, and other external partners, while coordinating with relevant internal departments. Monitor supplier and contract performance and ensure services are delivered in accordance with agreed contractual terms, quality standards, and timelines. Support the development of the department’s strategic and operational plans and ensure procurement activities are aligned with the entity’s overall objectives. Monitor key performance indicators (KPIs), prepare periodic procurement and departmental performance reports, and submit them to the Department Director. Participate in the preparation and monitoring of the department’s annual budget in coordination with Finance and other relevant departments. Identify opportunities to optimize procurement costs, improve operational efficiency, and enhance supplier performance. Ensure all procurement activities are conducted in compliance with approved policies, delegated authorities, governance requirements, and applicable laws and regulations. Develop and implement initiatives related to team learning, professional development, training, and employee engagement to improve overall service delivery. Establish appropriate controls for procurement operations and continuously identify opportunities to improve productivity, efficiency, and service quality. Provide strategic and operational support to the Department Director and prepare relevant reports, analyses, and recommendations as required. Perform any other duties and responsibilities related to the department’s activities as assigned by the Executive Director of the Support Services Sector. Requirements Bachelor’s degree in procurement, supply chain management, business administration, finance, or a related field. 8–12 years of relevant experience in procurement, contracts, tender management, or supply chain operations , preferably within a government or large corporate environment. Strong knowledge of procurement policies, tendering procedures, contract management, supplier management, and commercial negotiations. Experience managing end-to-end government procurement and tendering processes is highly preferred. Strong understanding of contracts, bank guarantees, performance bonds, and supplier/service-provider agreements. Strong analytical, negotiation, communication, and stakeholder-management skills. Experience working with ERP/procurement systems and contract management platforms. Strong knowledge of MS Office, particularly Excel and PowerPoint. UAE Government / Federal Government procurement experience would be an advantage if this is specifically required for the role.