Job Description

We're Hiring: Head of Procurement & Contracts

Department: Finance

Reporting to: Director, Finance

We are supporting our client by hiring an experienced Head of Procurement & Contracts to join their team.

Job Purpose Summary:

The Head of Procurement and Contracts is responsible for managing THE COMPANY's procurement and contract administration activities to ensure efficient, transparent, and cost-effective procurement operations. The role oversees the preparation of procurement documentation, vendor sourcing and evaluation, contract administration, and coordination with the Finance Department regarding procurement budgets and expenditures. The position ensures procurement processes comply with internal policies, governance frameworks, and contractual obligations while supporting operational and project requirements.

Detailed Roles & Responsibilities:

• Procurement Planning & Purchasing Operations:
  • Manage the preparation and processing of purchase requests, RFQs, and purchase orders in accordance with approved procurement procedures.
  • Oversee procurement activities to ensure timely acquisition of goods and services required by THE COMPANY departments.
  • Ensure procurement documentation is properly prepared, reviewed, and approved in accordance with internal governance procedures.
  • Monitor procurement workflows to ensure compliance with procurement policies and internal control requirements.
  • Maintain proper records of procurement transactions and supporting documentation.
• Vendor Management & Approved Supplier List:
  • Maintain and manage the approved vendor list for goods and service providers.
  • Evaluate supplier capabilities, qualifications, and performance before vendor approval.
  • Monitor vendor performance and address supplier performance issues when necessary.
  • Coordinate vendor registration, documentation, and qualification processes.
  • Promote competitive sourcing practices to ensure value for money and supplier diversity.
• Cost Analysis & Procurement Evaluation:
  • Prepare price comparison sheets and procurement evaluation reports for procurement decisions.
  • Analyze supplier quotations and proposals based on cost, quality, and service criteria.
  • Support management in selecting suppliers through transparent and competitive evaluation processes.
  • Identify opportunities for cost optimization and procurement efficiency.
  • Maintain records of procurement evaluations and supplier selection decisions.
• Contract Administration & Contract Lifecycle Management:
  • Oversee administration of procurement contracts from contract award through completion.
  • Track key contract milestones including start dates, completion dates, and deliverable schedules.
  • Monitor contract performance to ensure suppliers meet contractual obligations.
  • Manage contract documentation including contract extensions, amendments, and variations.
  • Ensure contracts are properly archived and maintained within the contract management system.
• Contract Risk Management (Bonds, Insurance & Compliance):
  • Monitor contract-related performance bonds, advance payment guarantees, and insurance requirements.
  • Ensure suppliers maintain valid insurance policies and contractual guarantees throughout the contract duration.
  • Track expiry dates of bonds, guarantees, and insurance coverage.
  • Coordinate with relevant departments to ensure contractual compliance by vendors.
  • Identify contractual risks and recommend appropriate mitigation actions.

Skills:

• Technical / Functional Skills:
  • Strong knowledge of procurement, tendering, and contract management.
  • Experience in CAPEX and OPEX procurement environments.
  • Knowledge of commercial terms, pricing structures, and cost analysis.
  • Understanding of contract lifecycle management and claims handling.
  • Familiarity with ERP systems (e.g., Odoo) and procurement modules.
  • Knowledge of governance frameworks and financial controls.
• Professional Skills:
  • Strong negotiation and commercial judgment skills.
  • Leadership and team management capabilities.
  • Analytical and problem-solving abilities.
  • Strong communication and stakeholder management skills.
  • High level of integrity, transparency, and accountability.

Education & Professional Certificates

Education:

• Bachelor's degree in engineering, Finance, Accounting, or Business Administration.

Certificates:

Preferred Certifications include:

• CIPS (Chartered Institute of Procurement & Supply).
• PMP (Project Management Professional).
• Certified Professional in Supply Management (CPSM).
• Certified Purchasing Professional (CPP).

Computer Litracy:

• Advanced computer skills.
• Proficiency in:
  • ERP systems (e.g., Odoo).
  • MS Excel.
  • Procurement and contract management systems.

Languages:

English fluent.

Arabic is preferred.

Experience

• 8–12 years of experience in procurement and contract management roles.
• Minimum 3–5 years in a managerial or leadership role.
• Experience in real estate, construction, or CAPEX-intensive environments is strongly preferred.