Job Description

HDR Coordinator (Faculty of Medicine and Health)

• Employment Type: Full – time (35 hours a week)
• Duration: Fixed term until 31st August 2027
• Remuneration $108,021 base, plus 17% superannuation and leave loading
• Work rights required: Visa sponsorship is not available for this position. Candidates must hold full rights to work in Australia to be considered for this position.
• Location: Kensington, Sydney

About UNSW:

UNSW Medicine & Health is a national leader in learning, teaching and research, with close affiliations to several of Australia’s finest hospitals, research institutes and health care organisations. With a strong presence at UNSW Kensington campus, the faculty have staff and students in teaching hospitals in Sydney as well as regional and rural areas of NSW including Albury/Wodonga, Wagga Wagga, Coffs Harbour and Port Macquarie.

Details of the role

The Higher Degree Research (HDR) Coordinator is responsible for all aspects of HDR candidate administration, and for providing the highest quality service and support to current and prospective HDR candidates, Postgraduate Coordinators and supervisors.

The role has an emphasis on enhancing HDR candidate experience and is a lead contributor to a culture of continuous improvement in HDR coordination. A strong emphasis is also placed on the role to achieve effective working relationships and working as part of a team with other HDR Coordinators in the Faculty.

This role plays a central part in supporting the research training lifecycle, ensuring HDR candidates and supervisors receive seamless, high-quality guidance from admission through to graduation. Working closely with academic leaders and professional colleagues, you will coordinate complex candidature processes, provide trusted advice on research administration matters, and contribute to initiatives that enhance the overall HDR experience. The position suits someone who enjoys managing multiple priorities, navigating sensitive or complex issues with professionalism, and building strong relationships across diverse stakeholder groups. You will also contribute to faculty-wide projects, communications, and events.

The role reports to the Senior HDR Coordinator, supporting the Associate Dean (Research Training) and Postgraduate Coordinators of allocated Schools. The role has no direct reports.

Some key skills required:

• Relevant tertiary qualification with subsequent relevant experience or equivalent competence gained through any combination of education, training and experience.
• Coordinate all aspects of postgraduate research administration for researchers from assigned Schools and/or Centres, delivering an efficient support service across enrolment, scholarships, progression and graduation processes.
• Provide advice, guidance and administrative support to School Managers, Heads of School and Postgraduate Coordinators on a range of complex candidature issues.
• Demonstrated ability to work collaboratively and productively within a team, and to take initiative and work independently while managing competing demands.
• Highly advanced interpersonal, written and oral communication skills.
• Demonstrated experience providing effective customer service and support to clients at all levels.
• Coordinate the research progress review process, ensuring participation of appropriate panel members and overseeing completion of associated tasks.
• Coordinate development, reviews, updates and maintenance of communications and marketing materials related to the HDR program, including website and intranet content.

Please refer to the position description for full details.

UNSW Benefits and Culture

• 17% Superannuation and leave loading​
• Flexible working ​
• Additional 3 days of leave over the Christmas Period​
• Access to lifelong learning and career development ​
• Progressive HR practices​

More information on the great staff benefits and culture can be found here.

Pre-Employment Checks:

Aligned with UNSW’s focus on cultivating a workplace defined by safety, ethical conduct, and strong integrity preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

These pre-employment checks may include a combination of some of the following checks:

• National and International Criminal history checks
• Entitlement to work and ID checks
• Working With Children Checks
• Completion of a Gender-Based Violence Prevention Declaration
• Verification of relevant qualifications
• Verification of relevant professional membership
• Employment history and reference checks
• Financial responsibility assessments/checks
• Medical Checks and Assessments

Compliance with the necessary combination of these checks is a condition of employment at UNSW.

How to apply:

Please click on Apply now to apply online. Applications should not be sent to the contact listed below. Please provide a resume and a separate document addressing the skills and experience listed in the Position Description. A copy of the Position Description can be found on JOBS@UNSW

Contact

Frank McHenry, Talent Acquisition Associate

E: f.mchenry@unsw.edu.au

Applications close: Sunday 13th September before 11.30pm Sydney time

UNSW is committed to equity diversity and inclusion. Applications from women, people of culturally and linguistically diverse backgrounds, those living with disabilities, members of the LGBTIQ+ community; and people of Aboriginal and Torres Strait Islander descent, are encouraged. UNSW provides workplace adjustments for people with disability, and access to flexible work options for eligible staff. The University reserves the right not to proceed with any appointment.