The Contract Associate is responsible for managing a portfolio of low-to-moderate-risk contracts throughout the contract lifecycle. Working under the direction of the Contract Manager, this position supports institution-wide supply chain contracting initiatives, price files, and GPO data management while ensuring compliance with applicable laws and UTMB policies.

ESSENTIAL JOB FUNCTIONS

• Oversee and prepare contract documents from initial stages through execution for low to moderate-level contracts.
• Review, negotiate, draft, revise, and amend contracts to ensure compliance with State of Texas, UT System, and UTMB rules and regulations.
• Ensure contract documents and records are complete, organized, and audit-ready in compliance with applicable laws and institutional policies.
• Participate in the development and fulfillment of contract requirements.
• Support data management efforts, including maintaining price files and producing reports to track contract compliance, performance, and savings.
• Perform routine information gathering and reporting.
• Assist with investigating and resolving contract-related issues.
• Coordinate work across departments and act as liaison between UTMB and subcontractors to support contract fulfillment.
• Electronically maintain contracting files, records, and documentation.
• Monitor contracts throughout their lifecycle, including renewals, amendments, and terminations.
• Communicate contract information clearly to stakeholders and assist with resolving inquiries.
• Perform all other duties as assigned within the Contracting team.

MARGINAL OR PERIODIC FUNCTIONS

• Participate in UTMB Supply Chain process improvement projects.
• Participate in UT Alliance and GPO activities.
• Provide local and State reporting support.

KNOWLEDGE, SKILLS, AND ABILITIES

• Strong analytical and organizational skills with the ability to review, draft, and revise documents accurately while managing multiple deadlines.
• Clear and professional verbal and written communication skills for collaboration with internal departments and external vendors.
• Proficiency in Microsoft Office Suite and ability to learn contract management systems and supply chain tools.
• Strong documentation and record management skills to maintain electronic files and ensure regulatory compliance.
• Problem-solving ability to investigate and resolve contract-related issues efficiently.
• Strong attention to detail to ensure compliance and data accuracy.
• Basic negotiation skills with ability to support contract revisions under guidance.
• Ability to work effectively in a collaborative environment.
• Ability to prioritize work across multiple deadlines.