Job Description

We are looking for a Hands-on Marketing Project Manager for a company in Gothenburg. Start is ASAP, 6 months limited contract. This role is 100% onsite in Gothenburg.

We are looking for an experienced, hands-on Marketing Project Manager to coordinate the execution of an upcoming launch.

The launch strategy and agency selection have already been completed. Your role will be to turn the agreed plans into coordinated execution: bringing together Product, Legal, MarCom, agencies and other stakeholders, maintaining timelines, following up on commitments and ensuring that risks and issues are addressed promptly.

Embedded in the MarCom team, you will provide the structure and follow-through needed to keep the launch on track. You will work closely with the MarCom lead accountable for asset delivery and report directly to the Head of MarCom.

Key responsibilities

Cross-functional coordination

• Maintain an integrated launch plan covering milestones, dependencies, deliverables and decision points.
• Coordinate activities across Product, Legal, MarCom, agencies and other relevant teams.
• Ensure that every action has a clear owner and deadline, and follow up consistently on commitments.
• Organise project meetings, capture decisions and actions, and keep stakeholders aligned.
• Identify dependencies and bottlenecks early, and coordinate the actions needed to resolve them.

Agency delivery coordination

• Act as the day-to-day coordination contact for the appointed agencies.
• Track agency progress against agreed briefs, deadlines, deliverables and standards.
• Coordinate reviews and approval workflows with the relevant internal owners.
• Flag delays, gaps or deviations and follow up on corrective actions.
• Work closely with the responsible MarCom lead to support timely asset delivery.

Reporting and escalation

• Provide clear, concise progress updates to the Head of MarCom.
• Maintain visibility of outstanding actions, risks, issues and decisions required.
• Escalate concerns early, explaining their likely impact and recommending next steps.
• Ensure that decisions and changes are communicated to everyone affected.

Event execution

• Coordinate operational readiness ahead of the launch event.
• Maintain the execution schedule, responsibilities and on-site coordination plan.
• Be present on site to coordinate teams, agencies and suppliers during execution.
• Support practical issue resolution and escalate matters requiring an accountable owner’s decision.

Scope and accountability

This is an execution-focused project management role, not a strategic or creative leadership assignment.

• Launch strategy and agency selection are already in place and are not part of this assignment.
• You are responsible for project coordination, timeline management, follow-up, delivery tracking and escalation.
• Final accountability for asset delivery remains with the designated MarCom lead.
• Content, creative, product and legal approvals remain with the relevant internal owners.
• You support these owners by keeping workflows moving and making issues visible; you do not replace their decision-making or approval responsibilities.

Experience and capabilities

We are looking for someone who brings:

• Experience managing cross-functional marketing, communications or product launch projects.
• Strong agency coordination skills and experience working with multiple internal stakeholders.
• Excellent planning, organisation and follow-through.
• Experience supporting live events, including on-site execution.
• The ability to influence without formal authority and hold stakeholders to agreed commitments constructively.
• Sound judgement about when to resolve an issue directly and when to escalate.
• Clear, concise communication and confidence working with senior stakeholders.
• A proactive, practical approach and the ability to stay calm under pressure.

What success looks like

• Teams and agencies have a shared understanding of priorities, responsibilities and deadlines.
• Milestones, dependencies and approval requirements are actively tracked.
• Risks and delivery issues are surfaced early, with clear actions and owners.
• The Head of MarCom has reliable visibility of progress and decisions needed.
• The launch event is well coordinated, with clear ownership and effective on-site support.

This role requires fluency in English and Swedish.

This is a full-time consultant position in Gothenburg through Incluso. Start is ASAP, 6 months limited contract. This role is 100% onsite in Gothenburg.

Please submit your CV as soon as possible since we will review the applications on an on-going basis.

For more information about this role, please contact Marianne Nilsson recruiter at Incluso.