Job Description

HAL - Payroll Accountant - UPL

Department: Guest Svc

Employment Type: Fixed Term Contract

Location: Philippines - UPL

Reporting To: Finance Manager

The Payroll Accountant is responsible for overall processing and maintaining of the ship’s payroll records and salary wages. Ensures the effective processing of Hotel and Beverage Service Charges flows through Payroll System. Serves as the Onboard Brightwell Representative and is responsible for program implementation and maintenance. Oversight of Time and Attendance System.

Maintains a daily cash float to replenish Float Holders daily as necessary including processing of Global Foreign Currency.

Reporting to the Finance Manager, the Payroll Accountant is responsible for safeguarding the financial controls put in the place by the organization. In order to consistently exceed guest expectations and provide the highest levels of product and services, additional duties and responsibilities may be assigned as needed.

Key Responsibilities

Key Responsibilities

• Ensure all payroll, premiums, Hotel and Beverage Service Charges earnings, deductions, corrections and other manual payroll entries are recorded in Payroll System. Process and administer repatriating crew payroll. Ensure month-end payroll processing is completed & reported in a timely manner. Communicate accordingly with shore side Payroll and Human Resources.
• Provide two hours service each evening to all crewmembers within the HR Office to respond to all payroll inquiries.
• Operate the Global Foreign Currency (GFC) exchange program during non-North America itineraries; ensure compliance with required procedures and reporting, and ensure all users receive adequate and ongoing training in foreign cash handling and the GFC program usage.
• Supervise all cash floats. Ensure that float count procedures are being followed by all float holders and that all float holders receive continuous cash handling training and supervision. Perform float verification counts as per accounting policy.
• Monitor the administration related to the Fidelio Time and Attendance module.

General Responsibilities

• Assists and attends to crew payroll inquiries. Provide Daily Draws for all applicable staff. Coordinates with shore side payroll as appropriate.
• Ensure all SEA-Wire and Direct Deposit information is relayed to the Payroll Department and follow up on any issues that may arise.
• Process Allotment as required, maintain accurate records in System and submit corresponding files to the shore side office for processing. Follow up on any issues that may arise.
• Monitor the daily and weekly working hours of all crewmembers onboard through the Time and Attendance modules.
• Process monthly Insurance (INS) and Short Term Disability (STD) reporting.
• Interpret and advise Officers and Crew regarding Shipboard policies/procedures and benefits, in conjunction with Human Resources Manager (depending on issue).
• Verifies validity of all expense claims submitted by team members. Coordinate with Finance Manager for payment.
• Responsible for following all applicable Onboard Accounting Policies.
• Process payroll data and reports as applicable in respective Onboard Systems.
• Conducts audits for all Cash Float Holders. Reports the results and variances to the Finance Manager for further action.
• Balances/banks out each Cash Float holder daily ensuring optimal cash preservation and control. Provides all monies to Finance Manager for booking into Cashbook.
• Maintain positive, effective, and respectful working relationships with co-workers, supervisors, managers, and officers within and across department boundaries.
• Comply with company policy regarding waste separation and environmental compliance
• Must be familiar and adhere with the Safety and Environmental Protection Policy and the SEMS and carry out the policies and procedures appropriate for his/her position.
• Uphold and display high standards of professionalism, integrity, honesty, attendance, punctuality, and personal appearance.
• Actively promote the use of the Company’s proprietary Navigator App and responsible for acquiring the necessary skills and knowledge to effectively assist guests with the workings of the App.
• Perform other logically related duties as assigned or as directed.

Skills, Knowledge & Expertise

• Requires College or University degree/diploma in Administration/Accounting, Hospitality, or related field.
• Minimum 2 year experience in the Hospitality Industry in Financial administrative positions showing progressive growth in responsibility.
• Marlins score of 95 and above.
• Strong analytical and management skills.
• Prior shipboard experience covering skills related to the payroll position.
• Commitment to follow established policies and procedures.
• Able to work independent in order to perform objective audit and reporting tasks.
• Able to work well and communicate effectively with shipboard personnel.
• Ability to multi-task and handle constantly changing priorities.
• Leadership, training and organizational skills demonstrated through past experience. Ability to keep information confidential at all times.
• Strong communication skills including written and verbal English communication.
• Working knowledge of computers and the ability to navigate within a variety of software programs such as Excel, Word and PowerPoint. Working knowledge of database programs and the ability to work with these types of programs proficiently.

Physical & Travel Requirements

• While performing the essential functions of this job, all team members are required to stand; walk long distances on the ship; use hands to touch, handle or feel; reach with hands and arms; talk, hear, taste and smell. All vessel positions require repetitive motion of bending, climbing, going up and down stairs and lifting more than 25 pounds. This job requires specific vision abilities to include close vision, distance vision, color vision, peripheral vision, depth perception and ability to adjust focus.
• All team members must be physically able to participate in emergency lifesaving procedures and drills. All vessel positions require full use and range of arms and legs as well as full visual, verbal and hearing abilities to receive and give instructions in the event of an emergency including the lowering of lifeboats.
• Work within different temperature changes—indoors to outdoors.
• Able to pass basic safety course.
• Able to work 7 days per week.
• This is a minimal description of duties. Other work requirements may be necessary and assigned as business or maritime law dictates.