Commonwealth of Virginia

H0775 - Training Coordinator Wage

Commonwealth of Virginia  •  Suffolk, VA (Onsite)  •  2 days ago
Apply
AI can make mistakes so check important info. Chat history is never stored.

Job Description

Assist in developing and retaining a highly competent workforce by supporting the statewide learning manager. Support the goal of increasing opportunities for continuing education and new learning across class titles through the learning partnership program. Assist in monitoring the annual training budget and report monthly status of expenditures against allocations. Monitor the Learning Partnerships budget and report monthly status of expenditures. Process Learning Partnership applications and training records. Coordinate logistical activities for training events by coordinating the registration process; developing and publishing periodic training schedules; coordinating coaches and facilitators and providing materials for facilitators.  Maintain accurate inventory of training materials, supplies, and audio-visual equipment. Perform special duties as assigned.

How you will contribute:

  • Learning Partnership Program Support : Process Learning Partnership, seminar, and technical training requests according to policy. Review Learning Partnership applications and seminar and technical training requests for complete detail and analyze information to determine compliance with program requirements. Contact applicants if more information is needed to complete applications. Send letters of approval to applicants after approval by supervisor. Research data to resolve discrepancies in Learning Partnership and seminar requests. Communicate and coordinate with staff and supervisor to develop internal procedures to ensure accurate processing of Learning Partnership and seminar requests.
  • Learning Partnerships : Design and distribute marketing materials for Learning Partnership Program to ensure clarity of program procedures and to increase participation. Generate periodic reports on a quarterly basis to ensure participants adhere to the Learning Partnership guidelines. Monitor accounts owed back to Learning Partnerships by employees who leave VDOT with tenure on approved Learning Partnership grants, who drop a pre-paid class after adding and or drop date, or who do not make a satisfactory grade. Maintain database of money owed to VDOT; partner with program lead to send appropriate communications to employees to ensure follow up on collection of funds. Maintain and develop monthly budget reports and records; analyze for discrepancies, trends, issues; reconcile vendor statements and resolve discrepancies.
  • Perform duties as assigned.:
  • Records Management : Maintain accurate records of Learning Partnership, seminar, and technical training transactions by posting information in Cardinal, LMS, and Excel for the budget. Verify accuracy of fiscal transactions quarterly by reconciling paperwork with LMS and Cardinal. Maintain accurate training class records and up-to-date employee training histories using LMS database. Enter new employee data, create classes, register employees in classes and communicate enrollment status. Maintain files. Generate class roster and training reports. Ensure accurate records of certificates, degrees, and licensures received through Learning Partnership Program are included on LMS and Excel spreadsheets and generate quarterly status reports. Purge records according to state and VDOT records management guidelines and policy.
  • Training Budget Maintenance and Tracking : Process fiscal transactions in accordance with State and agency fiscal policies and procedures. Assist in preparing and monitoring annual training budget. Keep accurate records of expenditures using Excel, LMS, and Cardinal. Create, generate, and provide budget reports with preliminary analysis and review with Training staff. 


  • What will make you successful:
  • Ability to communicate effectively, orally and in writing. 
  • Ability to effectively coordinate meetings and classes.
  • Ability to organize and manage records. 
  • Knowledge of budget tracking and problem resolution.
  • Knowledge of office principles and practices. 
  • Skill in computer software programs, such as MS Office Suite, and automated financial programs. 

  • Minimum Qualifications:
  • Ability to assess workload, prioritize and handle multiple priorities. 
  • Ability to consult with customers on education and development planning.
  • Ability to maintain confidentiality.
  • Ability to perform data entry, process accounting transactions, organize and manage records.
  • Ability to set-up and operate various audio-visual equipment. 
  • Knowledge of state procurement policies, procedures, accounting practices, procedures, and budget tracking.
  • Skilled in giving presentations and facilitating training. 

  • Additional Considerations:
  • A combination of training, experience, or education in Business Administration, Accounting, Finance, or related field desired.  
  • Ability to monitor a budget and process transactions to meet deadlines.

  • Click below to learn more about the Competency Model associated with this Position:
    Competency Model

    Physical Requirements
    Physical Requirements

    VDOT employees must abide by VDOTs Code of Ethics and the Commonwealths Standards of Conduct.
    VDOT Code of Ethics
    Standards of Conduct
    Physical Requirements
    Physical Requirements

    VDOT utilizes a market based pay program, which has been approved by DHRM. Therefore, advertised rates of pay may or may not align with the Commonwealth pay bands.


    In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their Certificate of Disability (COD) provided by a Vocational Rehabilitation Counselor within the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Veterans are encouraged to answer Veteran status questions and submit their disability documentation, if applicable, to DARS/DBVI to get their Certificate of Disability. If you need to get a Certificate of Disability, use this link: Career Pathways for Individuals with Disabilities, or call DARS at 800-552-5019, or DBVI at 800-622-2155.


    Each agency within the Commonwealth of Virginia is dedicated to recruiting, supporting, and maintaining a competent and diverse work force. Equal Opportunity Employer.

    Please be aware all VDOT positions require pre-employment screenings. These screenings may include the following:
    • Fingerprint based Criminal History Background Check
    • DMV Record Check
    • Work History Verification
    • References
    • Pre-employment physical
    • Drug screen
    Commonwealth of Virginia

    About Commonwealth of Virginia

    The Commonwealth of Virginia is located in the South Atlantic region of the United States. It was the 10th state to be admitted to the Union on June 25, 1788. Home to approximately 8 million residents, Virginia is the 12th most populous state in the United States. The capital is Richmond, and its most populous city is Virginia Beach.

    The narrative history of the Commonwealth of Virginia often begins with the founding of Jamestown in 1607, near what is now modern day Williamsburg, Virginia. Jamestown became the first permanent English settlement in the New World, and the Virginia General Assembly, established on July 30, 1619, is now recognized as the oldest legislative body in the western hemisphere. When Virginia became a royal colony in 1624, the robust tobacco trade that had been developing in Virginia helped establish the American colonies as a powerful economic force. During the American Revolution, Virginia witnessed the final surrender of British forces at Yorktown and later became known as the birthplace of many revolution-era figures and future American presidents, including George Washington and Thomas Jefferson. To date, 8 United States presidents have been born in Virginia, more than in any other state.

    The modern government of Virginia is nearly identical in structure to the federal government, and is divided into 3 branches, these being the executive, legislative, and judiciary branches. The Virginia General Assembly is comprised of the 100-member House of Delegates and the 40-member Senate. A governor and lieutenant governor are elected every 4 years. Governors cannot be elected to or serve consecutive terms. Virginia’s judicial system consists of the Supreme Court of Virginia and the Court of Appeals of Virginia, the Circuit Courts, and the lower General District Courts and the Juvenile and Domestic Relations District Courts. Virginia has 13 electoral votes in presidential elections, and possesses 11 seats in the U.S. House of Representatives.

    Industry
    Government & Public Safety
    Company Size
    1,001-5,000 employees
    Headquarters
    Richmond, VA
    Year Founded
    1776
    Social Media