Job Description

Job Title: Guidance Secretary / Registrar

Department: Student Services / Counseling Department

Reports To: Director of Guidance / Principal

Job Status: 195 days at 8 hours/day, 4 hours/day during the summer

Position Overview:

Plainfield High School is seeking an organized, detail-oriented, and welcoming Guidance Secretary / High School Registrar to join our Guidance team.

In this vital dual-role, you will serve as the administrative anchor for the Counseling Department and the custodian of official student records. You will handle sensitive academic records, manage course registrations, schedule student/counselor appointments, and serve as a primary point of contact for students, parents, post-secondary institutions, and staff.

Key Responsibilities

• Maintenance of Records: Maintain accurate, complete, and confidential permanent student records (transcripts, cumulative files, standardized test scores, and enrollment records) in accordance with state/federal privacy regulations (FERPA).
• Transcripts & Verification: Process and transmit official high school transcripts to colleges, universities, trade schools, military recruiters, and employers; verify graduation status for alumni and background agencies.
• Enrollment & Withdrawals: Process all incoming student enrollments, transfers, and official withdrawals. Request cumulative records from previous schools and forward records to receiving institutions.
• Diplomas & Graduation: Verify graduation requirements, order diplomas, and assist with prep work for commencement ceremonies.
• Counselor Support: Schedule appointments for school counselors, manage department calendars, and handle incoming phone calls, emails, and mail.

Qualifications & Skills

• Education: High School Diploma or GED equivalent required. (Associate degree or college coursework preferred).
• Experience: Minimum 2�3 years of administrative support or secretarial experience, preferably in a school district or educational setting.
• Technical Proficiency (preferred):
• Strong proficiency with Student Information Systems (SIS) such as PowerSchool, Infinite Campus, Skyward, or similar platforms.
• Experience with transcript delivery systems (e.g., Parchment, Naviance, Xello, Common App).
• Proficiency in Google Workspace.

For questions, please contact:

Mr. Brent Schwanekamp, Principal

Plainfield High School

bschwanekamp@plainfield.k12.in.us