Job Description

Overview

People. Passion. Pride. This is what has driven our teams since 1833.

Since that time, we have developed to become a critical partner in the global aviation industry, delivering time-critical logistics services at over 300 locations in 65 countries, across 6 continents.

But at the heart of our business is our people.

Role Purpose

This Role is an entry level administration role. Working within the GSE department on ensuring customer invoices are submitted in a timely manner and to ensure the department maintains yearly budget goals. The role requires the ability to demonstrate initiative and work as an enthusiastic team member, while performing a wide range of human resource functions.

What you will be doing

• Prepare all related paperwork
• Assist with general administration alongside the GSE Manager.
• Filing
• Data capturing
• Customer Invoice Submittal within company standards.
• File retention and audits
• Proficient in Microsoft office applications.
• Keeping an inventory on all parts that is required for the GSE department.
• Responsible for leaving a good first impression with all visitors and callers
• Ensure the safe and secure operations, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Assist with all other duties that may be assigned
• Functions must be executed in a professional, efficient, and friendly manner.
• Ensures safe and secure operation, in accordance with the highest possible standards of health, safety, security and all government statutory requirements
• Performs other duties as assigned

Safety, Security, Wellbeing and Compliance:

You will have a responsibility and duty whilst at work to take reasonable care of the health, safety and wellbeing of yourself and others in accordance with provided information, training, and workplace health and safety rules or procedures. The company is committed to providing a safe working environment for all staff members. In all areas of our business there is a potential risk to the health, safety and welfare to everyone on our sites through the misuse of alcohol and drugs. As such the Company prohibits such misuse and carries out regular testing to enforce our Substance Misuse Policy.

What we are looking for:

• High School Diploma or equivalent
• Minimum of 1 year working in an office environment
• Ability to read, write and speak fluent English
• Must have strong relational and communication skills
• Typing minimum of 35 wpm
• Excellent organizational and administrative skills
• Must be able to multitask and meet tight deadlines
• Microsoft Word, Excel and Outlook experience essential
• Ability to read, analyse and interpret complex documents
• Must enjoy working with a diverse group of people in a dynamic environment
• Must possess a Valid driver’s license in good standing.
• Ability to lift up to 35 lbs., comfortable with bending, kneeling and pushing and pulling file boxes
• Must pass driver’s test with the Department of Airports and obtain a driver’s license to drive on Airport Operational Area (AOA).
• Must pass FBI background check and obtain US Customs seal.
• Must pass pre-employment medical and a Drug test.

Diversity

Menzies Aviation are a committed equal opportunity employer and encourage applications for suitably qualified and eligible applicants regardless of sex, race, disability, age, sexual orientation, gender reassignment, religion or belief, marital status, pregnancy, and maternity. We strive to create an inclusive working environment, where the different knowledge, perspectives, experiences, and approaches of our global workforce are represented. Where everyone feels valued and can reach their full potential.

Please be aware that as part of our recruitment process, we may look to use a variety of resourcing tools to help us understand your skills and experience in relation to the role. Please feel free to contact the recruiter below, if there are any reasonable adjustments to our process that you would like us to consider.

As part of our recruitment process, we will always consider how candidates fit with our values which you can learn more about here.

Application Instructions

Is this role ticking all the boxes for you? If so, please click apply now!