Group Lease Administrator

At IVC Evidensia, we are a leading veterinary services provider in Europe and North America with more than 2,500 clinics and hospitals across 19 countries and around 42,000 employees. We aim to have an extraordinary impact on animal lives, supporting in the region of 25,000 animals every single day across our international network. IVC Evidensia exists to champion the long-term health and welfare of animals and deliver our purpose of Healthy Animals, Happy Owners.

The lease administrator is part of the Group Lease Accounting team within IVC Evidensia reporting to the Group Lease Accountant. IVCE currently operates in 20 countries across UK, Europe and North America and manages approx. 8,000 leases equating to a total liability of around £650 million.

This role will be working in close cooperation with country and GBS teams to manage the IVCE Lease portfolio, controlling the inputs to and outputs to and from IVCE’s lease accounting software, ensuring that any discrepancies are proactively identified and resolved, and therefore global Lease portfolio is accurate and up to date.

Key Accountabilities/Responsibilities:

* Abstract relevant information from lease agreements and associated documents across the Group. Information to be found includes but not limited to asset details, start date, end date, payment amount, payment frequency, and IFRS16 relevant clauses.
* Ensure compliance with lease related policies, consult with Lease Accountant (Methodology & compliance) for clarifications.
* Proactively cross check lease data by liaising with finance, GBS, legal, property and other teams across IVC to gather any additional information and clear outstanding issues.
* Manage and update lease details, acquisition data, corrections, and periodic registers accurately in lease management software, ensuring compliance with established controls, systems and document storage organization.
* Answer lease portfolio related queries from any relevant stakeholders.
* Participate in lease related payments review and approval processes
* Update workload coordination and management solutions with relevant information about lease processing statuses, matters arising, decisions made and other relevant information to ensure comprehensive audit trail for each lease and/or asset.

Experience/Qualifications:

* Ability to work with other lease administrators as a team.
* Methodical approach.
* Able to work with a wide range of stakeholders to achieve goals.
* Good communication skills.
* Excellent attention to detail.
* Competent IT skills, including Excel.
* Basic understanding of lease payments and invoice processing and accounting.
* Understanding of IFRS 16 lease accounting ideal but not essential.
* Experience handling lease agreements or similar documents ideal but not essential.
* Oracle Fusion experience ideal but not essential.

Following receipt of your application, you will be contacted by one of our experienced hire recruitment team.

At IVC Evidensia we are a committed to Diversity, Equality, Inclusion and Belonging, we are keen to hear from candidates from all minority and diverse groups. As a Disability Confident Employer, we are keen to hear from candidates with disabilities and long-term health conditions and would be happy to discuss any reasonable adjustments needed during the recruitment process.