Job Description

ABOUT POLYTAINERS:

Polytainers is a leading manufacturer of rigid plastic packaging serving the food, dairy, beverage, and consumer goods industries across North America. We combine advanced manufacturing technology with a strong commitment to quality, safety, and sustainability.
Our success is driven by our people. We offer a team-oriented work environment, opportunities for career growth, and a strong focus on safety and continuous improvement. At Polytainers, you’ll be part of a stable, growing organization where your contributions make a real impact.

Reporting to the Graphics Manager, the Graphics Coordinator is responsible for coordinating all graphics projects between the Graphics Department, customers, Customer Service, Sales, and the Printing Departments across both Polytainers manufacturing facilities. This role ensures artwork projects progress efficiently from initiation through completion while maintaining accurate documentation, effective communication, and adherence to established timelines.
The Graphics Coordinator also plays a key role in supporting the Company's Food Safety and Quality Management System by following all applicable food safety, quality, and regulatory procedures to ensure customer and compliance requirements are consistently met or exceeded.
POSITION RESPONSIBILITES:

Project Coordination
• Coordinate graphics projects from initiation through completion, ensuring all stakeholders are informed of project status and deadlines.
• Generate document numbers for artwork using the SAP Manage Document application.
• Research product and artwork history using SAP, FileMaker Pro, and Esko.
• Create graphics job dockets in FileMaker Pro using information provided by Customer Service, Master Data, and customers.
• Create and manage project tickets within the planning system, ensuring projects are accurately tracked and updated throughout each stage.
• Maintain and update project information within the docket database and Esko Digital Docket throughout the project lifecycle.
• Coordinate communication between Graphics, Customer Service, Sales, and Printing departments across both manufacturing plants.
• Communicate directly with customers, design agencies, and external prepress suppliers regarding artwork approvals, timelines, and project requirements.
• Provide regular project status updates to the Graphics team and other internal stakeholders.
Artwork & Production Support
• Proofread artwork and PDF proofs before customer release to ensure accuracy and completeness.
• Produce information sheets and plate box labels for each project and upload required documentation to the production server.
• Review digital plate files to verify all artwork and production information is complete and accurate before release to the Printing Department.
• Update and replace information sheets, plate box labels, and server files whenever colour changes occur during production.
• Perform final SQF documentation and quality checks before project completion.
Documentation & Administration
• Maintain accurate project documentation and billing information within the docket database.
• Send estimates to customer to obtain PO and prepare billing documentation for submission to Finance upon project completion.
• Complete and record the weekly discontinued items report
• Maintain organized filing systems for graphics documentation.
• Coordinate shipping and receiving of ink drawdowns, target proofs, and other graphics materials.
• Monitor and distribute departmental mail as required.
• Perform other administrative and departmental duties as assigned
• Follow all Food Safety, SQF, GMP, and Quality Management System procedures.
• Ensure graphics documentation complies with SQF standards.
• Participate in continuous improvement initiatives that support efficiency in departmental workflow.

SKILLS/EXPERIENCE REQUIRED:

Education
• High School Diploma or equivalent required.
• Post-secondary education in Graphic Communications, Printing Technology, Business Administration, Project Management, or a related field is considered an asset.
Experience
• Previous experience in graphics coordination, printing, packaging, project coordination within a manufacturing environment is preferred.
• Experience in the packaging or label printing industry is considered an asset.
Technical Skills
• Strong computer and database management skills.
• Experience with FileMaker Pro, SAP, Esko, or similar graphics workflow systems is an asset.
Communication Skills
• Excellent verbal and written communication skills.
• Strong interpersonal skills with the ability to build effective working relationships with customers, suppliers, and internal teams.

CORE COMPETENCIES FOR THIS POSITION

The successful candidate will demonstrate:
• Strong organizational and project coordination skills with the ability to manage multiple priorities simultaneously.
• Exceptional attention to detail and commitment to accuracy.
• A strong sense of urgency, ownership, and accountability.
• Excellent time management and prioritization skills.
• Sound analytical and problem-solving abilities.
• The ability to work independently while contributing effectively within a collaborative team environment.
• Excellent customer service and relationship management skills.
• Adaptability and flexibility in a fast-paced manufacturing environment.
• Resilience and professionalism when managing changing priorities and tight deadlines.
• Strong communication skills and the ability to collaborate effectively with employees at all levels in the organization.
• Embraces continuous improvement by recommending and supporting changes that streamline processes and improve team performance.

Working Conditions
• Ability to manage a high-volume workload while meeting deadlines.
• Flexibility to work overtime, and statutory or long weekends when business needs require.
• Ability to thrive in a dynamic manufacturing environment where priorities may change quickly.
• Commitment to maintaining confidentiality and professionalism in all interactions.

This job posting reflects existing vacancy. Details will be clarified during the recruitment process, if selected.
Polytainers does not directly use artificial intelligence to screen, assess or select applicants. However, Polytainers does use Indeed.com to publicly advertise this posting and Indeed.com does use artificial intelligence as part of the screening process. More information about how Indeed.com uses artificial intelligence in their process can be found here: How Indeed Uses AI: Employer Tools and Responsible Use
This position is open to applicants legally authorized to work in Canada.

Polytainers is proud to be an Equal Employment Opportunity employer. Polytainers is committed to diversity and inclusivity in employment and welcomes applications from qualified individuals of diverse backgrounds. Polytainers is also committed to providing accommodations for people with disabilities. If you require an accommodation, we will work with you to meet your needs.