A best-in-class city that attracts best-in-class talent, Philadelphia is an incredible place to build a career. From our thriving arts scene and rich history to our culture of passion and grit, there are countless reasons to love living and working here. With a workforce of over 30,000 people, and more than 1,000 different job categories, the City of Philadelphia offers boundless opportunities to make an impact.
As an employer, the City of Philadelphia values inclusion, integrity, innovation, empowerment, and hard work above all else. We offer a vibrant work environment, comprehensive health care and benefits, and the experience you need to grow and excel. If you’re interested in working with a passionate team of people who care about the future of Philadelphia, start here.
What we offer
Agency Description
The Philadelphia Police Department (PPD) is the nation's fourth largest police department, with over 6300 sworn members and 800 civilian personnel. The PPD is the primary law enforcement agency responsible for serving Philadelphia County, extending over 140 square-miles in which approximately 1.5 million reside. Geographically, the Department is divided into twenty-one police districts (each headed by a captain), which comprise six police divisions (Northwest, Northeast, East, Central, Southwest, South - each headed by a Divisional Inspector), into two major sections of the city, Regional Operations Command North (ROC North) and Regional Operations Command South (ROC South), each headed by one Chief Inspector under Patrol Operations. Personnel are assigned to work in 55 different locations throughout Philadelphia, with Police Headquarters located in the 6th Police District, in Center City, at 400 North Broad Street.
Position Summary
The Grants Manager is responsible for the full lifecycle management of grant funding for the Philadelphia Police Department. This role oversees grant research, application development, compliance, post-award administration, and audit coordination to ensure alignment with legal, fiscal, and operational requirements. The position serves as the primary liaison between the agency, funding entities, and City leadership, ensuring funding opportunities are maximized and managed effectively.
Essential Functions
Lead and manage all aspects of grant administration, including research, application development, award management, and closeout processes.
Identify and evaluate funding opportunities, assessing alignment with agency priorities and operational needs.
Prepare and coordinate grant applications, ensuring accuracy, completeness, and compliance with all requirements.
Interpret award documents and ensure adherence to all legal, fiscal, and programmatic conditions.
Oversee post-award activities, including budgeting, expenditure tracking, and funding drawdown/reimbursement processes.
Ensure compliance with federal, state, and local grant requirements, including monitoring regulatory changes.
Manage grant closeout procedures, ensuring all deliverables and reporting obligations are fulfilled.
Serve as the primary point of contact with funding agencies throughout the grant lifecycle.
Represent the agency during grantor reviews, audits, and monitoring activities conducted by funding agencies, the Office of the Inspector General, and the City Controller.
Lead responses to audit findings and implement corrective actions as necessary.
Prepare and submit accurate and timely reports to funding agencies, as well as internal reports to agency leadership and City executives.
Collaborate with City departments, including Central Finance, Procurement, the Mayor’s Office of Grants, and the Managing Director’s Office.
Engage with grant managers across departments to coordinate efforts and share best practices.
Provide strategic guidance to law enforcement executives regarding funding opportunities, risks, and compliance considerations.
All other duties as assigned.
Required Competencies, Knowledge, Skills, and Abilities
Knowledge
Extensive knowledge of grant management practices across the full grant lifecycle
Strong knowledge of federal and state grant regulations, including Title 2 CFR Part 200 (Uniform Administrative Requirements)
Knowledge of Generally Accepted Accounting Principles (GAAP) and auditing standards
Knowledge of federal grant programs, particularly those administered by the U.S. Department of Justice, and Commonwealth of Pennsylvania funding programs
Knowledge of municipal finance, budgeting, and procurement processes within a large local government environment
Knowledge of law enforcement agency operations, structure, and funding needs
Skills
Skill in researching and analyzing complex funding opportunities and grant requirements
Skill in budgeting, financial tracking, and fiscal management of grant funds
Skill in preparing clear, concise, and accurate reports, applications, and correspondence
Skill in managing multiple projects with competing priorities and deadlines
Skill in stakeholder engagement and cross-functional collaboration across departments and agencies
Abilities
Ability to interpret complex regulatory and financial information and apply it in a practical operational context
Ability to assess funding opportunities and communicate risks, benefits, and strategic implications to executive leadership
Ability to serve as the agency’s representative during audits, reviews, and compliance monitoring
Ability to coordinate across multiple City departments and external funding entities
Ability to manage the full grant lifecycle independently while ensuring compliance and accountability
Bachelor’s degree in Public Administration, Finance, Accounting, Criminal Justice, or a related field or equivalent experience.
Minimum of 5–7 years of experience in grant management, preferably within a government or law enforcement environment.
Demonstrated experience managing federal and/or state grants, including compliance with 2 CFR Part 200.
TO APPLY: Interested candidates must submit a cover letter, resume, writing sample and references.
Salary Range: $90,000 - $107,000
Discover the Perks of Being a City of Philadelphia Employee:
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*The successful candidate must be a city of Philadelphia resident within six months of hire
Effective May 22, 2023, vaccinations are no longer required for new employees that work in non-medical, non-emergency or patient facing positions with the City of Philadelphia. As a result, only employees in positions providing services that are patient-facing medical care (ex: Nurses, doctors, emergency medical personnel), must be fully vaccinated.
The City of Philadelphia is an Equal Opportunity employer and does not permit discrimination based on race, ethnicity, color, sex, sexual orientation, gender identity, religion, national origin, ancestry, age, disability, marital status, source of income, familial status, genetic information or domestic or sexual violence victim status. If you believe you were discriminated against, call the Philadelphia Commission on Human Relations at 215-686-4670 or send an email to faqpchr@phila.gov.
For more information, go to: Human Relations Website: http://www.phila.gov/humanrelations/Pages/default.aspx
This city will never settle for good enough. We’re fueled by passion and connection and backed by talent and potential. It’s that drive that sets us apart nationally and unites us locally. If you want to create a better Philadelphia, start here!
Representing a best-in-class city that attracts best-in-class talent, the City of Philadelphia provides growth and learning opportunities that will set you up for future success. We believe in empowering our employees through hands-on experience and job exposure. Growth doesn’t come without hard work—a career with the City will challenge you to push your expertise to the next level.
