Job Description

Overview

The Grants Manager oversees the implementation of a grant-making strategy and the designation of sub-grants to organizations providing services and support to the Project. The Grants Manager will manage the financial administration of sub-grants, including approval of financial records and invoices. Ensures monitoring, compliance, and reporting of sub-grants. Oversees the financial capacity building of all sub-grantees and provides practical operational guidance to build the management capacity of the local organizations to meet contractual requirements and minimum reporting standards. Ensures timely and cost-effective project implementation, reporting activity results, and meeting project deliverables.

This position will be closed on September 27th, 2026.

Responsibilities

Leadership

• Advise and contribute to the design, development, and implementation of sub-grants management
• Oversee the process of selecting sub-grantees for Award, and this will include establishing the selection criteria for sub-grantees and conducting pre-award assessments to determine the responsibility of prospective sub-grantees, and providing feedback to all applicants
• Make determinations of risk profiles of prospective sub-grantees and recommend appropriate approaches to mitigate the risks identified, including the development of special award conditions.
• In addition to pre-award assessments, the Grants Manager will also be responsible for the following pre-award tasks:
• Ensure sub-grantee meets selection criteria
• Budget analysis and negotiations
• Complete submission of award documents for review and approval by Project Finance Director, Chief of Party and/or Country Director, or as specified in the Delegation of Authority (DOA) matrix.
• Advise and contribute to monitoring and evaluation of activities in the context of grants management policies, procedures, and practices
• Ensure sub-grantees follow policies, procedures, and practices consistent with USG, Jhpiego, and JHU regulations
• Responsible for overall financial and administrative management of sub-grantees, ensuring strict adherence to USG accounting policies and procedures
• Provide technical assistance to staff and grantees on administrative policies and procedures for grants management. Technical assistance on the following topics will be provided in conjunction with the Project Finance Director:
• Work collaboratively with the project team and headquarters staff to assure proper project and financial reporting, spending, and compliance

Management

• Develop financial systems and procedures for sub-grantees.
• Review, approve and manage sub-grantee budgets
• Coordinate the monthly reporting process when each grantee project submits requests for reimbursements and reports financial status, monitoring and evaluation data, and a narrative progress report.
• Review monthly financial reports and ensure that expenses are in accordance with the terms of the agreement and USG, Jhpiego, and JHU rules and regulations
• Ensure that sub-grantees properly safeguard funds
• Process sub-grantee invoices upon approval
• Train sub-grantee staff on USG, Jhpiego, and JHU financial reporting and accounting procedures. Identify training and other management and administrative support needs for sub-grantees
• Contribute to the annual work planning process for project
• Supervise grants officer(s)

Required Qualifications

• A bachelor’s degree or equivalent in Finance or Accounting, Project Management, Economics or related field with 6 -7 years of relevant experience, a Master's Degree will be an added advantage.
• Minimum of 5 to 6 years of experience in grants design, accounting, and/or sub-grant management on large donor-funded international projects
• Demonstrated expertise with USG cost principles, reporting requirements, financial regulations, and management systems
• Demonstrated experience managing the implementation of public health projects of over USD 1M per year in developing countries, with emphasis on RMNCAH
• Advanced skills in [Excel and QuickBooks]
• Proficiency in word processing and Microsoft Office
• Experience in developing replicable and sustainable projects in Tanzania
• Ability to work in a complex environment with multiple tasks, short deadlines, and intense pressure to perform
• Fluent in written and spoken English and Kiswahili
• Excellent facilitation, oral and written communications skills
• Ability to travel nationally and internationally

Preferred Qualifications

• Strong interpersonal, facilitation, and written communication skills in English; fluency in Kiswahili required.
• Excellent analytical, organizational, and problem-solving skills, with strong attention to detail and ability to manage multiple grants, deadlines, and priorities effectively.
• Strong grants management and coordination skills, including experience in grants development, implementation, compliance, reporting and monitoring of donor-funded projects.

Jhpiego offers competitive salaries and a comprehensive employee benefits package.

Please apply at www.jhpiego.org/careers

Applicants must submit a single document for upload to include cover letters, resume, and references.

For further information about Jhpiego, visit our website at www.jhpiego.org

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Note: The successful candidate selected for this position will be subject to a pre-employment background investigation. Jhpiego is an Affirmative Action/Equal Opportunity Employer.

Jhpiego, a Johns Hopkins University affiliate, is an equal opportunity employer and does not discriminate on the basis of gender, marital status, pregnancy, race, color, ethnicity, national origin, age, disability, religion, sexual orientation, gender identity or expression, veteran status, other legally protected characteristics or any other occupationally irrelevant criteria. Jhpiego promotes Affirmative Action for minorities, women, individuals who are disabled, and veterans.

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