Job Description

Job Posting Title

Grants Management Specialist III

Agency

131 DEPARTMENT OF CORRECTIONS

Supervisory Organization

DOC Business Services

Job Posting End Date

Refer to the date listed at the top of this posting, if available. Continuous if date is blank.

Note: Applications will be accepted until 11:59 PM on the day prior to the posting end date above.

Estimated Appointment End Date (Continuous if Blank)

Full/Part-Time

Full time

Job Type

Regular

Compensation

$62,321.96

Basic Purpose

Positions in this job family assist agency staff in the planning, development, and submission of federal, state, and other grants; and will assist in the implementation of awarded grants. The incumbent will communicate the status of the grant application throughout the grant process. On-going activities for this position include tracking expenditures, validation, oversight of annual grant application processes, evaluation, and analysis. The incumbent assists appropriate program staff in using the grant criteria to achieve the goals outlined in the grant.

Typical Functions

• Provides guidance and assistance to agency staff related to submission of grant applications,
• Provides support in managing the grant tools available on the web-based grants management
• Provides training and monitoring as needed Assures timely and accurate reporting in compliance monitoring; reviews plan of action for effectiveness; ensures follow-up services are assigned as warranted.
• Ensures grantee compliance with the terms and conditions of the grant award
• Communicates effectively with interested parties and internal and external stakeholders throughout
• Suggest recommendations for improvement of administrative and management procedures and
• Presents grant information at state and federal meetings, and other venues. The presentations
• Participates in conferences, meetings, and training sessions
• Serves as a liaison between funder and other stakeholders

Level Descriptor

This is the specialist level of the job family where incumbents are responsible for performing advanced level activities within the grant life cycle, pre-award grant proposals, existing grants, and post-award grant activities at all levels of complexity. This may involve a varied and wide range of activities, audits, and interaction with staff responsible for preparing grant proposals, implementing and administering the grant, and any post-grant reports. Incumbents also may serve as team lead, train and assist lower-level and other staff in all aspects of the grant life cycle.

Knowledge, Skills, Abilities, and Competencies

Knowledge is required of current trends, best practices, and research in grants management; of federal regulations, grant administration rules, policies and procedures, grant awards, and allocation processes; and of relevant technology, applying software tools in managing grants, and developing online reports; and team development, dynamics and leadership. Skills required include auditing methodology, techniques, and theories; demonstrated planning and organizational skills with attention to detail; strong written, oral, and interpersonal skills; time management skills with a proven ability to meet deadlines; and strong analytical, problem-solving, and team leadership skills. Ability is required to apply a proactive approach and work independently while consistently meeting deadlines; function collaboratively as a team player with people of varied backgrounds, along with a range of other agencies, to deliver quality programs and services; prioritize tasks and delegate where necessary; function well in a high-paced and occasionally stressful environment; display conscientious commitment and willingness to provide courteous, consistent, and efficient customer service through the performance of the prescribed job duties; analyze grant proposals and manage budgets in accordance

with applicable rules, guidelines, and laws, and apply team leadership skills within the unit and other internal and external groups responsible for the grant life cycle.

Education and Experience

Education and Experience requirements at this level consist of a master’s degree from an accredited college or university in finance, business, or public administration and two years of experience in grants management or similar experience or a bachelor’s degree in accounting, finance, or business, or public administration and three years of experience grants management or related experience.

Special Requirements

Additional Information

Business Services

Equal Opportunity Employment

The State of Oklahoma is an equal opportunity employer and does not discriminate on the basis of genetic information, race, religion, color, sex, age, national origin, or disability.

Current active State of Oklahoma employees must apply for open positions internally through the Workday Jobs Hub

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