Job Description

Market Range: 09

Hiring Range: $22.77/Hourly

ESSENTIAL JOB FUNCTIONS: The Grants Coordinator manages the administrative and financial operations for the day-to-day oversight of grants and contracts along with other financial functions for the College of Pharmacy. This position also performs duties to include but are not limited to working with faculty and staff on pre-award and post-award for grants and contracts through Research Administration and Sponsored Programs.

1. Provides administrative support to faculty, postdocs, students, and other staff with the implementation of grants and/or contracts proposal information in Cayuse to include state, NIH, fellowship, and other agencies.
2. Prepares budgets; monitors the funds for state, federal, and private sponsored grants, contracts, and sub-awards.
3. Manages subrecipient grant documentation and contracts.
4. Manages required documentation for various grants and contracts submission.
5. Responds to requests from Research Administration, Sponsored Projects, and other departments and sponsors relating to the grants or contracts.
6. Prepares Cayuse Proposals and 424 before submission and routes proposals and material transfer agreements (MTA).
7. Prepares and completes all required forms for sub-awards, carry-over requests, and no-cost extension requests.
8. Notifies the principal investigator of any required grant revisions and corrections; assists with revisions.
9. Understand and communicate the style requirements, policies, and guidelines of the different agencies as well as the Uniform Guidance.
10. Prepares grant closing documents and completes processes.
11. Processes pay/effort changes as needed.
12. Monitors payments for the sub-awards and contracts.
13. Complete Non-Compete Justifications (NCJs) for contracts and purchase orders.
14. Provides cost explanation forms for all expenses that post in error on grants.
15. Performs other duties as required.

MINIMUM REQUIREMENTS:

EDUCATION: High School Diploma or GED. (TRANSCRIPT REQUIRED)

EXPERIENCE: Five (5) years of related accounting/administrative experience; OR a Bachelor’s Degree and one (1) year of related accounting/administrative experience.

KNOWLEDGE, SKILLS, AND ABILITIES:

• Proficiency using the following software applications: Microsoft Word, Excel, PowerPoint, Outlook, and Adobe Acrobat.
• Excellent oral and written communication, project management, PC and Macintosh computer processing, multitasking.
• Knowledge of UT policies and procedures.