POSITION TITLE: Grants & Contracts Admin
COMPENSATION RANGE: 57,000.00 - 60,000.00 USD per year
EMPLOYMENT CLASSIFICATION: Professional Administrative
DEPARTMENT: Office of Spons Programs Operations
TARGET HIRE DATE: 9/1/2026
BENEFITS: UNC’s Career Hub
Candidates must have valid U.S. work authorization at the time of application; UNC cannot provide H-1B sponsorship at this time.
To ensure full consideration, applications must be received by 11:59pm (MT) on 08/28/2026
The Grant and Contract Administrator position is responsible for pre-
and post-award support for grants and contracts received by UNC. Pre-award
support facilitates the preparation and submission of proposals for grants and
contracts to external sponsors. Post-award support manages grants and contracts received by UNC. The
Office Research and Sponsored Programs (ORSP) provides leadership and support
to UNC stakeholders for externally funded (“sponsored”) research and scholarly
activities that advance the teaching, research, and service missions of the
university.
Job Duties:
Pre-Award (40%)
Budget development: Work with
principal investigators/project directors (PIs/PDs) from assigned
colleges/divisions to develop and vet grant proposal budgets for submission to
external sponsors in accordance with sponsoring agency guidelines/regulations
and in accordance with university policies and procedures. Review sub-awardee
budgets and ensure compliance with sponsoring agency guidelines/regulations.
Proposal development and submission: Review request
for proposals (RFPs) from funding agencies, coordinate with PIs/PDs from assigned colleges/units to
ensure that proposal complies with all relevant RFP requirements. Ensure that
proposals are submitted appropriately, following the RFP and university/ORSP
policies and procedures, with university authorizing signatures by application
deadline. For electronic proposal submissions, ensure that the university and
authorized personnel are registered in online systems and that PIs/PDs and
other key personnel have login access. Collect and vet sub-awardee compliance
documentation. Collect proposal data internally
using Streamlyne and route proposals internally for review and signature prior
to submission to the funding agencies.
Post-Award (40%)
Grant setup: Meet with PIs/PDs to plan initial
activities on new grants and contracts. Coordinate with Grant
Accountant/General Accounting Office to set up awards accounts.
Grant Monitoring: Monitor grant activity in
cooperation with Grant Accountant/General Accounting Office to ensure
compliance with relevant regulations. Interface with campus offices (e.g.
General Accounting, Payroll, Purchasing, etc.) to address grant questions or
issues that may arise during the conduct of the project. Process journal
entries, post award Subrecipient monitoring, export control/Foreign influence
(checking for foreign students working on grants). Support PIs/PDs and related
staff as they monitor and manage their awards. Interpret sponsor policies,
university policies, U.S. government's "Uniform Guidance", 2 CFR 200
and federal and state regulations related to the terms and conditions of the
award, the conduct of the project and the delivery and reporting of project
results. Monitor match accounts to ensure compliance with cost sharing
requirements of sponsor. Manage time & effort reporting for assigned
colleges/divisions as required by federal regulations and in accordance with
university policy. Assist department level staff involved with grants in
executing grant requirements related to fiscal reporting, invoicing and other
financial correspondence and actions with external sponsors and internal
constituents. Work with ORSP and faculty to respond to questions and award
adjustments communicated by sponsors.
Ensure award data is captured and maintained in Streamlyne.
Grant closeout: Close out awards with sponsoring
agencies according to university, state and federal regulations.
Training (5%)
As directed, the GCA position will provide training
directly to ORSP stakeholders.
Other (15%)
Assist with other duties assigned by ORSP
leadership.
Minimum Qualifications:
Bachelor's degree OR an
equivalent combination of education, training and work experience with
grant/contract budget development, proposal development and submission, or
project administration experience, preferably in an academic setting or
similarly complex detail-oriented environment.
Preferred Qualifications:
A working knowledge of the U.S.
government’s “Uniform Guidance”, 2 CFR 200 and federal regulations (e.g. PAPPG,
FAR, and governing sub awardee policies). The ability to communicate and
coordinate with a wide range of funding agencies and principal investigators in
a clear, prompt, and tactful manner. Sound fiscal and time management skills,
attention to detail, and a high degree of flexibility as demonstrated from
prior work experience. Well-developed computer skills with advanced Excel or
other spreadsheet programs. Proficiency or the ability to learn databases and
financial systems (e.g., Access, Banner). The ability to work in a
collaborative and collegial manner with coworkers. Certified Research Administrator
(CRA) desirable.
Benefits:
Benefits available include health, dental, vision, life and long-term disability insurance, as well as a selection of several defined contribution retirement plans for all full-time positions. Employees at UNC receive sick leave, and other leave options may be available based on position. Full-time employees are eligible to receive tuition waiver benefits, as well as dependents and spouses of UNC Employees who are employed at 0.5 FTE or above are eligible for undergraduate dependent tuition grants of up to 50%. These tuition grants will cover in-state tuition charges. Further requirements may exist. Other benefits may be available based on position.
About UNC
The University of Northern Colorado is a public doctoral/research institution located in Greeley, Colorado. UNC’s commitment to education began in 1889 and
continues to be a transformational force for our students. Recognized
as a top university for social mobility, UNC is proud to
be a Hispanic
Serving Institution and to serve more than 44% of our undergraduates who are the first in their
family to attend college. UNC is also committed to providing our faculty and staff with the support they need to succeed as professionals, educators, and in life. Please visit UNC’s Career Hub, to
learn more about UNC’s strategic plan, school programs, and employee benefits. Go Bears!
EEO Statement
The University of Northern Colorado offers an educational and working
environment that provides equal opportunity to all members of the UNC
community. In accordance with federal and state law, UNC prohibits unlawful
discrimination, including harassment, based on race, color, national origin,
religion, age, sex, sexual orientation, pregnancy, disability, genetic
information, and/or veteran status. UNC also prohibits discrimination based on
gender identity, and gender expression. Retaliation against persons who oppose
a discriminatory practice, file a charge of discrimination, or testify for,
assist in, or participate in an investigative proceeding relating to
discrimination is prohibited. Constitutionally protected expression will not be
considered discrimination or harassment under this policy. It is the
responsibility of all departments, employees, and students to ensure UNC’s
compliance with this policy.
ADA Accommodations
The University of Northern Colorado is committed
to providing reasonable accommodation to individuals with disabilities. If you
require reasonable accommodation in completing this application, interviewing
or otherwise participating in the employee selection process, please direct
your inquiries to 970-351-2718 or human.resources@unco.edu.
Background Check
Satisfactory completion of a background check, educational check, and authorization to work in the United States is required after a conditional offer of employment has
been made. The successful candidate must submit original transcripts within one (1) month of hire.
This position is contingent on funding from the Colorado State Legislature, approval by the Board of Trustees, and subject to the policies and regulations of the University of Northern Colorado.
Clery Act
In compliance with the Clery Act, the most recent University of Northern Colorado Annual Campus Security and Fire Safety Report is available online. A paper copy can be requested at the UNC Police Department. This report contains crime statistics and policy statements related to safety, conduct processes and Title IX investigations.
