Job Description

Public Skills Australia (PSA) has been appointed by the Department of Employment and Workplace Relations (DEWR) as one of 10 Jobs and Skills Councils. PSA works with employer and employee representatives from the Public Safety and Government industry-sectors – Police, Fire and Emergency Services, Correctional Services, Defence, and all levels of Government – to ensure Australia’s vocational education and training (VET) system delivers better outcomes for learners and employers. A primary function of PSA is to provide workforce planning, industry intelligence and training product development in support of industry needs and government priorities.

The Grants and Submissions Officer is accountable to the Manager Business Operations and works closely with other Directors and Managers across Public Skills Australia to scope, draft, coordinate and manage Grant and Activity submissions for the federal government to secure funding for project
work. The Grants and Submission Officer will lead the development of activity and other grant submissions to secure funding for projects in support of the Public Safety and Government industry. The position is required to work across Public Skills Australia to identify, plan for and draft submissions and coordinate activities to establish projects. The role is further required to manage the
administration of projects underway for reporting, budgeting, invoicing and contract management activities.

The Grants and Activity Submissions Officer will require a combination of budgeting and planning expertise, coordination and monitoring skills, and strategic thinking to forecast future project work.

Responsibilities:

• Identify, scope and draft Grant and Activity submissions in partnership with delivery teams
• Track and coordinate budgets, milestones, invoices and contracts for projects.
• Report on and monitor the progress of projects that emanate from grant and activity submissions.
• Ensure contracts and invoices meet governance requirements of the Grant Agreement and internal policies and procedures.
• Support effective financial stewardship of the organisation, including ensuring all financial obligations, regulations and compliance requirements for the company are adhered to.
• Prepare quality submissions and progress reports that identifies risks, opportunities and will result in successful project implementation.
• Oversee day to day activity submission progress in collaboration with staff who deliver the projects.
• Deliver quality work on time, in line with governance and consultation processes and to required standards.
• emonstrate appropriate professional behaviour in line with company values and encourage colleagues to do the same by leading by example.

Key selection criteria

Essential

• Qualification(s) and/or equivalent experience/training relevant to the responsibilities of the position.
• Demonstrated experience consistently delivering high quality verbal and written content on time and to required standards.
• Demonstrated experience contributing to and collaborating with other internal stakeholders to ensure successful outcomes for an organisation.
• Demonstrated experience as a coordinator of multiple projects.
• Demonstrated experience in grant and activity submission development.
• Demonstrated experience in reporting and working with executive level stakeholders.
• Demonstrate ability to support contract management.
• Demonstrate the ability to be flexible and responsive to changing priorities and multi-task.
• Demonstrated experience in working with federal government.

Desirable

• Experience working within service-focused private companies
• Experience working in public safety and/or government contexts.
• Experience in working in small companies or not for profits.
• Relevant certification from professional bodies.

How to apply

Your application should include a CV/Resume of no more than 4 pages and a Cover Letter of no more than 2 pages The Cover Letter should not repeat information contained in the CV but specifically address the ‘essential’ Key Selection Criteria. Any queries and requests should be directed to the HR and Recruitment Officer at careers@publicskillsaustralia.org.au.

Applications close Sunday 26 April 2026. Applications will be processed as they are received, interviews and appointment may occur before the end date.