Job Description

Mid-Willamette Valley Community Action Agency

OUR MISSION: EMPOWERING PEOPLE TO CHANGE THEIR LIVES AND EXIT POVERTY BY PROVIDING VITAL RESOURCES AND COMMUNITY LEADERSHIP

Our Vision: All people are respected for their infinite worth, and supported to envision and reach a positive future.

The Grants and Compliance Manager will oversee a team of grant and procurement professionals while ensuring the organization's compliance with federal, state, and local regulations. This role will manage all aspects of grants administration, from research and proposal development to monitoring, reporting, and compliance with funding requirements. The Grants and Compliance Manager will work closely with the CFO and other departments to support the organization's financial health, transparency, and sustainability, ensuring efficient management of grants and procurement activities.

MINIMUM QUALIFICATIONS To perform this job successfully, an individual must be able to perform each essential duty listed below satisfactorily. The requirements listed below are representative of the knowledge, skill, and/or ability required.

EDUCATION and/or EXPERIENCE

• Bachelor's Degree in Accounting, Finance, Business Administration, Public Administration, or related with two years' experience, or
• Six years of related experience, including two years of supervisory experience.
• Prior experience with grant accounting and Federal grant requirements is required.

CERTIFICATES, LICENSES, REGISTRATIONS

• Registration with the Office of Child Care Central Background Registry.
• Valid Oregon Driver's License and insured vehicle available for use on the job or acceptable alternative.
• Candidate must pass pre-employment and random drug/alcohol screenings.

ESSENTIAL DUTIES and RESPONSIBILITIES

This job description is not intended to be all-inclusive.

Audit/Monitoring (10%)

• Assists the CFO in organizing planning, preparing and overseeing all tasks related to month and year-end accounting and reporting including the annual audit, preparation of data for financial statements.
• Monitors agency cash flows as it pertains to grant funding; report status to CFO and Deputy Executive Director timely.
• Reviews journal entries, financial status reports, federal financial reports, and other reports prepared and input by other accountants.
• Coordinate all audit and grant funder monitoring and review activities.
• Oversees preparation of journal entries to adjust and correct agency accounts per analyses and reconciliations and assigns to accounting staff for input.
• Prepare analyses requested by the CFO to aid in financial management of the agency; recognize issues that should be raised and prepare data for presentation to the CFO using own initiative.

Compliance (15%)

• Maintain advanced working knowledge of GAAP, OMB Uniform Guidance (2 CFR 200), and cost principles of agency grant agreements and awards. Apply this knowledge to control accounting functions, advise accounting staff and ensure adequacy of agency controls and procedures related to grant activity, accounting and reporting.
• Apply advanced accounting theory, accounting and management skills to develop and implement agency accounting policies, procedures and use of systems; ensure integrity, accuracy and control of data; and control the expenditure of funds.
• Assist in the development and documentation of business processes and accounting policies to maintain and strengthen internal controls.
• Understand the policies and procedures for purchasing and contracting in accordance with applicable federal, state and local laws and procedures.

Grants Management (40%)

• Collaborate with program teams and finance to create accurate and comprehensive grant budgets, ensuring proper allocation of funds and compliance with funder specifications.
• In collaboration with Chief Program personnel, oversee and coordinate the submission process for federal and state grants, ensuring all documentation is complete, accurate, and submitted on time.
• Build and maintain positive relationships with funding agencies, ensuring effective communication and transparency throughout the grant cycle.
• Provide training and guidance to staff on grant processes, compliance, and reporting to ensure a consistent and well-informed approach to managing grants across the organization.
• Implement systems for tracking and monitoring grant expenditures, ensuring that funds are being used appropriately and within approved budget categories.
• Work closely with program directors, finance, and senior leadership to align grant management with organizational goals and ensure effective program implementation.

Procurement Management (15%)

• Oversee the organization's procurement activities to ensure compliance with federal, state, and local regulations, including Uniform Guidance (2 CFR 200), and applicable nonprofit and funder requirements.
• Provide leadership and guidance to procurement staff to ensure consistent application of procurement policies, procedures, and internal controls.
• Review and approve procurement actions, contracts, and purchasing decisions to ensure allowability, cost reasonableness, and alignment with grant and program requirements.
• Partner with program managers, operations, and finance leadership to ensure procurement activities support program objectives while maintaining compliance and fiscal responsibility.
• Monitor procurement-related expenditures and practices to identify compliance risks, control costs, and ensure adherence to approve budges and funding restrictions.
• Support competitive procurement processes, including oversight of solicitations, vendor selection, and documentation, in accordance with organizational policy and regulatory requirements.
• Identify procurement-related risks and implement corrective actions or process improvements to strengthen controls and reduce audit and monitoring exposure.
• Ensure accurate and complete procurement records are maintained and available for audits, monitoring reviews, and internal reporting.
• Collaborate with the compliance team to provide training and technical assistance to staff involved in procurement to promote understanding of requirements and best practices.

Staff Management & Leadership (20%)

• Provide direct supervision, coaching, and performance management for the grants and compliance team.
• In conjunction with the Controller, establish clear roles, expectations, and workflows to ensure effective coordination across grants management, procurement, and compliance functions.
• Monitor team workloads and performance to ensure timely grant management, compliance monitoring, and reporting in a high-volume, deadline-driven environment.
• Identify training needs to ensure consistent delivery of grants, procurement, and compliance training across the finance team.
• Conduct regular performance evaluations and provide ongoing feedback aligned with organizational goals, compliance requirements, and best practices.
• Serve as a subject matter resource and escalation point for complex grants, procurement, or compliance issues encountered by team members.

Percentages are approximate and may vary based on organizational needs.

SUPERVISORY RESPONSIBILITIES

This position provides direct supervision to the Grants and Compliance team and is responsible for assigning work, evaluating performance, and ensuring compliance with organizational and funder requirements.

PHYSICAL DEMANDS

• Specific vision abilities required by this job include close vision and ability to adjust focus.
• Occasionally lift up to 25 pounds.
• Manual dexterity for handling office equipment.

WORK ENVIRONMENT

• Mostly indoor work environment with frequent interruptions and demands.
• Working evenings and weekends when necessary.
• Occasional remote work from home.
• Occasionally exposed to outside weather conditions.
• Driving in all weather conditions.

MWVCAA is proud to be an Equal Opportunity Employer. We do not discriminate based upon race, religion, color, national origin, sex, sexual orientation, gender expression, age, veterans, and people with disabilities or any other protected category. We welcome all people to join us in achieving our Mission. If you require any assistance in the application process, or reasonable accommodations to perform the essential duties of the position, please notify a member of our team at (503) 585-6232