Job Description

Purpose of the Position:

The Grants and Community Outreach Program Manager provides comprehensive support for externally funded projects and community engagement initiatives within the College of Nursing. This position is responsible for coordinating pre-award and post-award grant activities, supporting faculty investigators, managing operational aspects of community outreach programs, fostering community partnerships, and overseeing program reporting and administrative functions. The position plays a key role in advancing the College's research, service, and community impact missions.

Duties/Responsibilities

Grant Management and Research Support

Pre-Award Grant Support:

• Provide administrative support to faculty, principal investigators, and project teams in the preparation and submission of grant proposals.
• Coordinate the collection and organization of proposal materials, including biosketches, letters of support, budgets, budget justifications, and sponsor-required documents.
• Maintain grant submission schedules and monitor proposal deadlines to ensure timely and compliant submissions.
• Facilitate communication among investigators, College leadership, university research administration offices, and external collaborators.
• Maintain proposal records and grant development documentation in accordance with institutional requirements.

Post-Award Grant Support:

• Assist principal investigators in the administration and coordination of awarded grants and contracts.
• Monitor project timelines, reporting requirements, deliverables, and compliance obligations.
• Coordinate the collection and organization of progress reports, evaluation data, performance metrics, and sponsor-required documentation.
• Maintain grant records and files in compliance with university, sponsor, and regulatory requirements.
• Organize project meetings, prepare materials, track action items, and support follow-up activities.
• Support communication among project stakeholders and assist with monitoring project implementation and progress.

Program Coordination and Community Engagement

Neighborhood Nursing Program Operations:

• Coordinate daily operations of the UAH Neighborhood Nursing Program, including project timelines, work plans, deliverables, event logistics, and community site activities.
• Maintain program calendars, databases, activity schedules, and project tracking systems.
• Prepare and organize program materials, workflows, meeting records, outreach resources, and operational documentation.
• Coordinate communication and scheduling for faculty, students, volunteers, community health workers, and community participants.
• Assist with onboarding, orientation, and training activities for students, volunteers, and outreach personnel.
• Ensure effective implementation of established program processes, community engagement strategies, and operational protocols.

Community Partnerships and Outreach:

• Support the development and maintenance of collaborative relationships with community organizations, healthcare providers, government agencies, schools, housing communities, faith-based organizations, and nonprofit partners.
• Coordinate community meetings, outreach events, health promotion activities, and engagement initiatives.
• Collaborate with the College of Nursing Marketing Team and University Marketing and Communications to develop outreach materials and communication strategies.
• Represent the College and provide administrative and logistical support at community events and partnership meetings.
• Assist with the coordination and maintenance of memoranda of understanding (MOUs), partnership agreements, and related documentation.

Data Management, Reporting, and Resource Coordination:

• Track program activities, participant engagement, health screenings, referrals, and key performance indicators using approved systems.
• Prepare routine reports, dashboards, summaries, and updates for internal and external stakeholders.
• Coordinate purchasing activities, inventory management, supply distribution, and resource requests.
• Assist in documenting program outcomes, community impact measures, and continuous quality improvement initiatives.

Minimum Requirements:

• Bachelor's degree in public health, healthcare administration, nursing, business administration, education, social sciences, or a related field, or a combination of education and years of experience.
• 2 years of full-time verifiable work experience in program coordination, grant administration, project management, community outreach, or a related area.
• Demonstrated organizational, communication, and project management skills.
• Proficiency with Microsoft Office Suite and data tracking systems.
• Ability to manage multiple priorities, deadlines, and stakeholder relationships in a fast-paced environment.
• Strong organizational and administrative skills.
• Excellent written and verbal communication abilities.
• Ability to work independently and collaboratively with diverse stakeholders.
• Strong attention to detail and commitment to accuracy.
• Ability to maintain confidentiality and handle sensitive information.
• Demonstrated ability to build and sustain community partnerships.

Desired Qualifications:

• Experience supporting grant-funded programs in higher education, healthcare, or nonprofit settings.
• Knowledge of federal, state, and private grant processes and reporting requirements.
• Experience coordinating community engagement or public health initiatives.
• Familiarity with university research administration systems and procedures.
• Experience developing reports, dashboards, and program evaluation documentation.

Published Salary (if available):

$48,000 - $50,207