Commonwealth of Kentucky

Grants Administrator

Commonwealth of Kentucky  •  $47k - $71k/yr  •  Frankfort, KY (Onsite)  •  3 hours ago
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Job Description

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11/15/2026 (11:59 PM ET)

2605895

Grants Administrator

Pay Grade 14

Salary

$3,917.68 - $5,876.52 Monthly

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 40.0 HR/WK

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Hiring Agency

Justice & Public Safety Cabinet | Kentucky State Police

Location

919 Versailles Road

Frankfort, KY 40601 USA

Description

Kentucky State Police is the premier, full service law enforcement agency in the Commonwealth of Kentucky. With the highest level of professionalism and integrity the Kentucky State Police works to prevent, reduce and deter crime and the fear of crime, enhance highway safety through education and enforcement, and safeguard property and protect individual rights.

The Financial & Grants Management Branch is responsible for establishing and maintaining an accounting system in compliance with state and federal guidelines. The Grants Section, within the Branch, provides technical expertise to ensure all grants within the Agency are administered in accordance with these guidelines.

Key Responsibilities

  • Administers and implements approved financial agreements with third parties for the provision of program services. Establishes grant budget setup and maintenance within eMARS to accurately report and set up budget controls. Prepares all federal financial reports and submits reimbursement requests; completes federal drawdowns for expended funds; reconciles grant related expenditures and revenues to eMARS; provides audit assistance during federal site visits; and assists in budget development for grant applications. Monitors grant related overtime and salaries for personnel to ensure compliance with federal OT and salary caps and approved grant award budgets.
  • Coordinates with program managers and project directors to assure adherence to budgetary guidelines and pre-audits grant expenditures. Monitors federal grant expenditures against grant award budgets in an effort to identify, record, and quantify impact. Performs daily analysis of revenues and expenditures in eMARS to ensure compliance with grant award federal and state budgetary guidelines.
  • Monitors grant program budget activity; prepares financial close-out documents; prepares grant budgetary revisions; creates various eMARS documents needed to manage expenditures and revenues received for grant awards; prepares and submits all required monthly and quarterly financial reports and works closely with various federal agencies.
  • Provides estimated cost figures with regard to purchases, overtime, allocations, federal caps, remaining balances; provides projections on available funding for alternative activities.
  • Assists with preparation of annual schedule of expenditures of federal awards (SEFA). Assist others within the branch and agency to eliminate backlog.

Preferred Knowledge/Skills/Abilities:

  • eMARS experience
  • Proficient in Excel
  • Attention to detail
  • Ability to multi-task
  • Strong written and verbal communication

If you are interested in a challenging yet rewarding career with the Kentucky State Police ¬¬¬where you can make a positive difference in your local community, we would love to review your application.

Minimum Requirements

EDUCATION: Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS: Four years of research or administrative experience.

Substitute EDUCATION for EXPERIENCE: A master's degree will substitute for one year of the required experience.

Substitute EXPERIENCE for EDUCATION: Research, administrative, or clerical experience will substitute for the required education on a year for year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.): NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. Travel is required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Kristie Graham at kristie.graham@ky.gov.

An Equal Opportunity Employer M/F/D

Commonwealth of Kentucky

About Commonwealth of Kentucky

Come for a job. Stay for a career. Make a difference for a lifetime!

GROW your career! Looking for interesting and diverse career opportunities? Look no further! Explore the many unique and fascinating jobs found across the Commonwealth of Kentucky.

LEARN with us! The Commonwealth of Kentucky offers our employees on-the-job training and online professional development courses. With thousands of unique positions available throughout the Commonwealth, you can increase your knowledge on the job -- and set your career goals for the future.

LEAD with us! We are a community of doers, thinkers, learners, leaders, and achievers. We can help you find your perfect job match and then excel in that role. We have programs and tools to help you grow in your position and become a leader as the best version of yourself!

SERVE with us! Careers in public service are diverse, interesting and rewarding. They allow you to truly make a difference in the communities that you serve. If you have a passion around serving your community while you grow your skills and your career, join the many employees across the Commonwealth who are finding perfect work opportunities and getting the satisfaction of touching lives and making a lasting impact.

Achieve your professional goals while working for Commonwealth’s largest employer. Whether this is your first job or you’re transitioning from the military or another career, we offer a diverse opportunity for all educational and experience levels in full-time, part-time, temporary, or seasonal capacities. Employees can work in a civil service, non-civil service, appointed, or elected position. Come grow, learn, lead and serve with us!

For employment opportunities with the Commonwealth of Kentucky, visit careers.ky.gov.

Industry
Government & Public Safety
Company Size
5,001-10,000 employees
Headquarters
Frankfort, Kentucky
Year Founded
1792
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