Commonwealth of Kentucky

Grants Administrator

Commonwealth of Kentucky  •  $43k - $65k/yr  •  Frankfort, KY (Onsite)  •  3 hours ago
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Job Description

 

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8/10/2026 (11:59 PM ET)

2603728

Grants Administrator

Pay Grade
14

Salary

$43,210.08 - $64,816.08 Annually

Employment Type

EXECUTIVE BRANCH | FULL TIME | ELIGIBLE FOR OVERTIME PAY | 18A | 37.5 HR/WK

Hiring Agency

General Government Cabinet | Department of Military Affairs

Location

100 Minuteman Parkway EOC Building
Frankfort, KY 40601 USA

Description

The Division of Emergency Management is hiring a Grants Administrator that implements and oversees approved
financial agreements with subrecipients for the provision of program services and, or, develops and reviews
grant applications. Monitors compliance with grant agreement guidelines.

Job duties include but are not limited to the following:

  • Responsible for accounts payable functions related to grant-funded programs.
  • Ensures financial transactions with subrecipient and vendor are processed accurately and timely in compliance
    with state, federal program specific guidelines.
  • Monitors and reconcile expenditures.
  • Validates documentation.
  • Collaborates with internal, external stakeholders and maintaining detailed records for
    audits and reporting.
  • Reviews, verifies, processes invoices, payment requests from subrecipients and contractors funded by
    federal, state grants.
  • Ensures expenditures are allowable, allocable, properly supported with documentation in accordance with
    grant agreements and applicable regulations.
  • Monitors expenditures for assigned grants and subawards to ensure compliance with approved budgets,
    grant terms and Uniform Guidance (2 CFR Part 200).
  • Assists in tracking obligations, disbursements, balances to prevent overspending or unallowable charges.
  • Maintains accurate documentation and records to ensure the federal awarding agency and auditors
    can verify federal regulatory compliance of the agency and subrecipients with 2 CFR 200.
  • Collects and maintains necessary compliance documentation.
  • Works closely with program managers and procurement personnel to ensure proper coding,
    authorization and timely submission of grant-related expenditures.
  • Provides guidance on allowable costs and assists with resolving issues related to purchase orders or vendor
    payments.
  • Provides support to the state emergency operations center during activations.

Minimum Requirements
EDUCATION:
Graduate of a college or university with a bachelor's degree.

EXPERIENCE, TRAINING, OR SKILLS:
Four years of research or administrative experience.

Substitute EDUCATION for EXPERIENCE:
A master's degree will substitute for one year of the required experience.

Substitute EXPERIENCE for EDUCATION:
Research, administrative, or clerical experience will substitute for the required education on a year for year basis.

SPECIAL REQUIREMENTS (AGE, LICENSURE, REGULATION, ETC.):
NONE

Working Conditions

Incumbents working in this job title primarily perform duties in an office setting. Travel is required.

Probationary Period

This job has an initial and promotional probationary period of 6 months, except as provided in KRS 18A.111.

If you have questions about this advertisement, please contact Crystal Simpson at crystal.l.simpson10.nfg@army.mil or 502-607-1541.

An Equal Opportunity Employer M/F/D
Commonwealth of Kentucky

About Commonwealth of Kentucky

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Achieve your professional goals while working for Commonwealth’s largest employer. Whether this is your first job or you’re transitioning from the military or another career, we offer a diverse opportunity for all educational and experience levels in full-time, part-time, temporary, or seasonal capacities. Employees can work in a civil service, non-civil service, appointed, or elected position. Come grow, learn, lead and serve with us!

For employment opportunities with the Commonwealth of Kentucky, visit careers.ky.gov.

Industry
Government & Public Safety
Company Size
5,001-10,000 employees
Headquarters
Frankfort, Kentucky
Year Founded
1792
Website
kentucky.gov
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