Job Description

Salary: £25,000 to £28,000 per annum

Hours: 37.5 hours per week, Monday to Friday. Blended working arrangement could be considered with 2 days a week working from home.

Reports to: Transport Solutions Manager

Location: Harlow, Essex. Easily commutable from London Liverpool Street or Tottenham Hale Station. We offer a free minibus service to/from Harlow Town Train Station as well as free parking and EV charging on site.

About the role:

At the Motability Foundation, we fund, support, research and innovate so that all disabled people can make the journeys they choose. 

We’re building a Transport Solutions Team that can work flexibly across all the tools in our delivery kit – from grants and innovation pilots to research, partnerships, and commercial interventions. This includes a growing portfolio of projects tackling key challenges like inclusive EV charging, complex community transport funding opportunities, and large-scale research such as the National Centre for Accessible Transport. 

We are now recruiting a Grant Administrator to help us deliver our vision. As a key member of the Transport Solutions team, you will work to provide operational support to the team and organisations applying to support their work in the disability transport sector.

What you will be doing:

• You will be the first point of contact for potential grant applicants answering their questions, processing submitted applications, and checking eligibility against criteria.

• Provide administrative support across the Transport Solutions funding portfolio, ensuring smooth day-to-day operations and high-quality service to applicants and grantees.

• Manage shared inboxes and correspondence, responding to enquiries and allocating tasks to team members, providing support where needed.

• Ensuring all of our data records are kept up to date including managing key documentation and ensuring information is recorded correctly for audit purposes

• Preparing documentation for panel meetings, including agendas, decision packs and dashboards.

• Processing data submitted with monitoring reports which will feed into the overall impact demonstration of the programmes managed by the team.

Your experience:

Must haves:

• Demonstrable ability to prioritise when faced with a continuous flow of applications and variable workload.

• Previous experience in providing support to a busy team

• Strong communication skills with the proven ability to build rapport with a range of stakeholders

• Highly organised and with the ability to adapt to a variety of systems

• Attention to detail.

• Strong IT skills including experience working with the MS Office suite including Excel.

• A desire to learn and develop skills

Nice to haves:

• Prior experience of working in the disability sector.

• Previous experience around organisation-level grant making.

If you’re interested in applying and excited about working with us but are unsure if you have the right skills and experience, we'd still encourage you to apply.

Benefits

Who are we?

We are building a future where all disabled people have the transport options to make the journeys they choose.

We fund, support, research and innovate so that all disabled people can make the journeys they choose. We oversee the Motability Scheme and provide grants to help people use it, providing access to transport to hundreds of thousands of people a year. We award grants to charities and organisations who provide different types of transport, or work towards making transport accessible. We also carry out ongoing research, in partnership with disabled people and key stakeholders in the industry, to inspire innovations that continue to champion accessible transport for all.

Why choose us?

We want working for the Motability Foundation to be the best career move you’ve ever made. When you join the Motability Foundation you will join a group of people who are supportive, innovative and motivated to improve the lives of our beneficiaries.

We value everyone’s unique qualities and celebrate having a diverse, equitable and inclusive culture where everyone feels safe to be their authentic selves. This is embedded into our values, Collaborative, Respectful and Evolving.

We bring our people together through our People Forum, Equity, Diversity and Inclusion Forum, Social Squad and our Wellbeing Champions and our employee Spotlight Awards help us recognise the excellence and dedication of our staff.

We are proud to be recognised as Disability Confident Leader, have attained Platinum Level Award for Investors in People and are members of the Business Disability Forum.

A career with Motability Foundation can offer you so much more than earning potential, we pride ourselves in offering some fantastic benefits. Some of these include:

• 26 days annual leave, plus the option to buy/ sell up to five days.
• One wellbeing day for extra flexibility.
• Pension scheme - Up to 20%, including a 10% non-contributory contribution and matched contributions up to 5%.
• Life Assurance of four times your salary.
• Private healthcare through BUPA for you and your family, along with a Medicash Health Plan.
• Employee assistance programme: GP appointments, eye tests, flu vaccinations, sick pay and free gym and yoga sessions.
• Enhanced Parental Leave, including Adoption Pay.
• Free parking, EV charge points and a minibus service to/from the town centre and train station.
• Fresh fruit, breakfast snacks, and a Dress for Your Day dress code.
• Learning and development opportunities to help you grow.

Our vision is to create a charity where everyone feels like they belong, benefits from and participates in, the work we do. We actively encourage applications from people of all backgrounds and cultures, and we aim to be an employer of choice for candidates with disabilities.

As a Disability Confident Leader, we have committed to ensuring that disabled people and those with long term health conditions have the opportunities to fulfil their potential. We want to ensure everyone has the opportunity to perform their best when interviewing and when working with us, so if you require any reasonable adjustments that would make you more comfortable, please let us know so that we can do our best to support you.

To help us create an inclusive workplace we are committed to offering to interview every disabled applicant who meets the minimum criteria for the job. Some of our roles attract a high volume of applications and in some circumstances, we may need to limit the number of interviews offered to disabled and non-disabled candidates.