Job Description
Position Information
Position Title
Grants Accountant
Position Type
Staff
Department
Finance
FLSA
Non-Exempt
Union/Non Union
Non Union
Full Time or Part Time
Full Time
Grade
13
Salary Range
Hiring Salary Range
$61,113 - $67,224 / Annually
Fixed Term/Tenure Track (Faculty Only)
Regular or Temporary
Regular
Job Description Summary
This position is responsible for administering and monitoring the financial activities of grant-funded programs and contracts, including cash management, financial reporting, and account reconciliation. This position ensures compliance with applicable regulations and funding requirements and collaborates with project administrators, funding agencies, and auditors to support effective grant management and reporting.
Minimum Qualifications
EDUCATION AND EXPERIENCE
- Associate’s degree in accounting, business administration, or related field required.
- Four years of experience with grants accounting and/or working with a complex financial management system.
Criteria
CRITERIA The following criteria, which are not the sole criteria used in the final hiring decision, will be used to review the applications of those persons who meet the stated minimum qualifications and to select those qualified applicants who will be interviewed. Other information and observations made during the interview process may be considered in the selection process. A Resume/CV and cover letter are required with the application. Please ensure that your documents address the criteria listed below for this position.
ESSENTIAL DUTIES
- Administers post-award grant activities, including financial monitoring and reporting.
- Ensures that grant funds are expended in compliance with the granting agency regulations.
- Reviews grant expenditures for allowability and compliance with grant agreements, funding agency requirements, and institutional policies.
- Monitors grant expenditures to identify variances, funding concerns, and potential compliance issues, and recommends corrective actions as needed.
- Handles cash management functions for all grants including the preparation of reimbursement requests, drawdowns of funds and billing.
- Assists with preparing monthly, quarterly and year-end accounting entries and financial reports for all grants.
- Prepares journal entries and reconciles various general ledger accounts.
- Assists with the preparation and review of grant budgets, budget revisions, and funding reallocations in coordination with project directors and grant administrators.
- Coordinates grant closeout activities, including final reconciliations, financial reporting, resolution of outstanding balances, and compliance with funding agency requirements.
- Assists with internal and external audits by preparing financial schedules, supporting documentation, and responding to auditor inquiries related to grant-funded activities.
- Monitors applicable federal regulations for regulatory changes and updates to grants and contracts.
- Maintains current knowledge of changes in grant and contract-related policies, procedures and guidelines.
- Interacts with funding agencies, independent auditors and project directors; serves as the secondary accounting contact for all grants.
- Regularly meets with grant project administrators to provide updates on the financial status of grants and contracts.
- Provides guidance to project directors and departmental staff regarding grant accounting procedures, financial reporting requirements, and compliance standards.
- Develops relationships with granting agencies and grant project administrators and support staff to provide financial guidance and support for grant and contract-funded activities.
- Participates in process improvement initiatives and supports the development and implementation of internal controls to strengthen grant accounting operations and ensure regulatory compliance.
- Performs other duties as assigned.
KNOWLEDGE, SKILLS AND ABILITIES
- Ability to work with complex grant accounting requirements.
- Attention to detail in compiling, analyzing, preparing, and/or presenting periodic accounting entries and financial reports
- Ability to work with and provide assistance as necessary during annual audit performed by independent auditors
- Proficient computer skills
- Ability to coordinate and maintain excellent working relationships with grant project administrators, support staff, and outside grant agencies.
- Ability to interpret and analyze data
- Ability to maintain accurate files and prioritize
Job Requirements
PHYSICAL REQUIREMENTS
Must have the use of sensory skills in order to effectively communicate and interact with other employees and the public through the use of the telephone and personal contact as normally defined by the ability to see, read, talk, hear, handle or feel objects and controls. Physical capability to effectively use and operate various items of office related equipment, such as, but not limited to a, personal computer, calculator, copier, and fax machine. No significant climbing, stooping, kneeling, crouching, reaching, standing, walking, pushing, pulling, lifting, grasping, and repetitive motions.
OTHER REQUIREMENTS
- Ability to communicate effectively in spoken and written standard English.
- As required by the 1986 Immigration Act, be prepared to present acceptable documentation showing your identity and that you are a U.S. citizen or an alien who is authorized to work.
- A background investigation will be conducted prior to the offer of employment. A signed authorization for the release of personal information will be required if selected for an interview.
ACCOMMODATIONS
To perform this job successfully, an individual must be able to satisfactorily perform each essential job duty. Prince George’s Community College provides reasonable accommodations when requested by a qualified applicant or employee with a disability, unless such accommodation would cause undue hardship. Accommodation determinations are made on a case-by-case basis. If reasonable accommodation is needed, please contact the Equity, Culture, and Talent ( ECT) department.
Is Background Check Required?
Yes
Is the incumbent responsible for working with minor children or directly engaging with minor children on campus?
No
