Job Description

Posting number: FAA09369-09/08/26

Department: Department of Public Health & Environment

Division: Prevention Services Division

Job classification: Temporary Aide

Posting type: Open

Categories: Administration, Administrative Assistant, Accounting and Finance, Grants Administration

Summary

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This is a temporary position. Applications will be considered from residents and non-residents of Colorado.

ABOUT CDPHE:

At the Colorado Department of Public Health and Environment, we are charged with protecting Colorado’s health and environment – a responsibility that affects every person and every community in the state. CDPHE is distinctive because we bring public health and environmental protection together, recognizing that healthy people depend on healthy places. Our teams prevent diseases and injury, respond to emergencies ranging from E.coli outbreaks to global pandemics, reduce air pollution, protect water quality, regulate health facilities, manage environmental hazards, and perform advanced laboratory testing. We turn science and data into action, set statewide standards, and work alongside local public health agencies and community partners to meet Colorado’s most pressing health and environmental challenges. Working at CDPHE means applying your expertise to complex, consequential work that can improve lives across the state.

Our mission captures this broad portfolio of work: to advance Colorado’s health and protect the places we live, learn, work, and play. Our vision is a healthy and sustainable Colorado where current and future generations can thrive. Achieving the mission and vision takes bold action, talented people, broad partnerships, and a commitment to serving every Coloradan.

IMPORTANT INFORMATION:

• The referral list generated by this position announcement may be used to fill multiple position vacancies and may be extended.
• Hybrid work options may be available at the supervisor’s discretion and based on business needs. The position will be based at 4300 Cherry Creek S Dr, Denver, CO 80246, USA.
• This is a Temporary position (9 months or less)

CDPHE Offers:

CDPHE offers a comprehensive benefits package and the opportunity to build a meaningful career in public service. Benefits include:

• Medical and dental plans.
• Colorado PERA retirement options, including defined benefit plan or defined contribution plan.
• Optional 401(K) and 457 retirement plans.
• Employer-paid life insurance.
• Short- and long-term disability coverage.
• Potential flexible working arrangements
• 11 paid holidays per year and generous paid time off.
• Free parking and access to RTD bus lines.
• Tuition assistance.
• Employee wellness programs.
• Professional development opportunities.
• Career opportunities throughout Colorado state government.

Some positions may qualify for the Public Service Loan Forgiveness Program.

Examples of duties

The Work Unit:

The Prevention Services Division works with partners across Colorado to improve the health of all Coloradans. Division professionals develop, review, implement and evaluate public health interventions proven to promote healthy living, prevent chronic disease, protect against injury and ensure access to health care and opportunities for a healthy lifestyle. The division strives to understand the needs of Colorado’s communities and encourages the contributions of stakeholders in identifying and solving public health problems. The division is committed to the professional development, collaborative effort, and sustained wellness of its workforce.

What You Will Do:

Serves as a point of contact and Project Officer for assigned grantees, providing guidance, coordination, and ongoing support to ensure successful implementation of contracted work in accordance with CDPHE fiscal, contracting, and program requirements. Collaborates and communicates with grantees, internal teams, grants management, fiscal staff, and subject matter experts to resolve issues, clarify processes, and facilitate timely completion of deliverables. Reviews and analyzes grantee work plans, establishes and monitors timelines, conducts regular meetings, and tracks contractor participation, performance, deliverables, and progress toward program objectives. Monitors contract performance and coordinates quarterly performance ratings, site visits, progress reports, and required documentation, ensuring records are accurate, complete, current, and maintained in accordance with established processes and the CDPHE Contract Monitoring User Guide. Provides regular reporting on grantee progress and performance to supervisors and technical teams and proactively follows up on time-sensitive requirements and deadlines. Develops and maintains program reference materials, standard operating procedures, and training resources; participates in cross-branch workgroups and committees; and performs data entry, research, and other administrative activities to support special projects, audits, process improvements, and program operations.

Key Responsibilities:

• Contracting Monitoring
• Program Administration
• Customer Service

Qualifications

Residency Requirement:

This is a temporary position. Applications will be considered from residents and non-residents of Colorado.

Class Code & Class Description:

P1A1XX Temporary Aide

Minimum Qualifications:

Experience Only:

Five (5) years of relevant experience in contract administration, program coordination, grants management, or administrative support within a public sector or non-profit setting, specifically involving compliance monitoring, stakeholder relationship management, and financial or project tracking.

Or

Education and Experience:

A combination of related education with a degree in Public Health, Healthcare Administration, Public Administration, Behavioral Health, Health Education, Health Promotion and/or relevant experience in contract administration, program coordination, grants management, or administrative support within a public sector or non-profit setting, specifically involving compliance monitoring, stakeholder relationship management, and financial or project tracking equal to five (5) years.

NOTE: An applicant may meet the minimum qualifications for this job in one of two ways: They may qualify through their work experience alone or through a combination of education and work experience.

**You must substantiate that you meet the minimum qualifications when filling out the Work Experience section of the application. Failure to do so will result in the application not moving forward in the hiring process. “See resume” will not be accepted. Resumes are considered supplemental information and are not considered in the initial evaluation. In addition, part-time work will be prorated when determining whether minimum qualifications are met.**

PREFERRED QUALIFICATIONS:

In addition to the minimum requirements, the successful candidate in this position will have the following highly desirable experience and competencies:

1. Contract Monitoring Experience: Direct experience interpreting, applying, and enforcing fiscal and contracting compliance standards, preferably within a public sector or public health agency
2. Grantee Relationship Management: Demonstrated success in serving as a primary point of contact for external partners, including experience in facilitating meetings, resolving conflicts, and managing complex stakeholder relationships.
3. Data Management Proficiency: Intermediate to advanced proficiency in database tools (e.g., Google Sheets, Excel, or internal CRM systems) used for tracking deliverables, participation metrics, and project status.
4. Budget & Financial Processing: Proven ability to manage and accurately process financial documents, including invoices, reimbursement requests, and expense reconciliations against contract budgets.
5. Customer Service & Stakeholder Support: Proven ability to deliver high-quality, solution-oriented support to internal and external partners. This includes experience proactively anticipating needs for technical assistance, and communicating effectively to minimize operational delays and ensure partner success.
6. Process Improvement & Documentation: Demonstrated ability to follow standard operating procedures (SOPs), program templates, and training materials to maintain operational efficiency.
7. Effective Communication & Stakeholder Engagement: Demonstrated proficiency in conveying programmatic or fiscal information clearly and professionally to diverse audiences, including internal team members and external grantees. This includes the ability to facilitate productive group meetings, utilize active listening skills to process and capture critical information.
8. Time-Sensitive Project Coordination: Proven ability to manage multiple competing priorities and proactively monitor timelines to ensure organizational objectives are met.

CONDITIONS OF EMPLOYMENT:

• This is a temporary position. Applications will be considered from residents and non-residents of Colorado.
• A pre-employment background check will be conducted as part of the selection process.
• This is a Temporary position (9 months or less).

Appeal Rights:

As an applicant who has been removed from consideration during the selection or comparative analysis process, you may file an appeal with the State Personnel Board and/or request a review by the State Personnel Director. A standard appeal form is available on the State Personnel Board website, https://spb.colorado.gov/forms-and-filing. If you appeal, your appeal must be submitted in writing on the official appeal form, signed by you or your representative, and received at the following address within ten (10) days of your receipt of this notice: Colorado State Personnel Board/State Personnel Director, Attn: Appeals Processing, 1525 Sherman Street, 4th Floor, Denver, CO 80203. Fax: 303-866-5038. Phone: 303-866-3300. Email address: dpa_state.personnelboard@state.co.us. The ten-day deadline and these appeal procedures also apply to all charges of discrimination. Refer to Chapters 4 and 8 of the State Personnel Board Rules and Personnel Director's Administrative Procedures, 4 CCR 801, for information about the appeals process. The State Personnel Board Rules and Personnel Director's Administrative Procedures are available at spb.colorado.gov.

Supplemental information

A complete application packet must include:

• Completed State of Colorado application.
• If using education to qualify for this position a copy of your transcripts (unofficial acceptable) or diploma must be provided with application. Transcripts must be attached to your colorado.gov/jobs application.
• If you are a veteran, a copy of your DD214 must be attached to your colorado.gov/jobs application.

The Selection Process:

• All applications that are received by the closing of this announcement will be reviewed against the Minimum Qualifications in this announcement. Candidates who meet the minimum qualifications proceed to the next step.
• Colorado Revised Statutes require that state employees are hired and promoted based on merit and fitness through a comparative analysis process.
• Part of, or all of, the comparative analysis for this position may be a structured application review, which involves a review of the information you submit in your application materials by Subject Matter Experts (SMEs) against the preferred qualifications.
• A top group, up to six candidates, will be invited to schedule an interview with the hiring manager.

E-Verify:

CDPHE uses e-Verify, an Internet-based system, to confirm the eligibility of all newly hired employees to work in the United States. Learn more about E-Verify, including your rights and responsibilities.

ADAAA Accommodations:

The State of Colorado believes that equity, diversity, and inclusion drive our success, and we encourage candidates from all identities, backgrounds, and abilities to apply. The State of Colorado is an equal opportunity employer committed to building inclusive, innovative work environments with employees who reflect our communities and enthusiastically serve them. Therefore, in all aspects of the employment process, we provide employment opportunities to all qualified applicants without regard to race, color, religion, sex, disability, age, sexual orientation, gender identity or expression, pregnancy, medical condition related to pregnancy, creed, ancestry, national origin, marital status, genetic information, or military status (with preference given to military veterans), or any other protected status in accordance with applicable law. The Colorado Department of Public Health and Environment is committed to the full inclusion of all qualified individuals. As part of this commitment, our agency will assist individuals who have a disability with any reasonable accommodation requests related to employment, including completing the application process, interviewing, completing any pre-employment testing, participating in the employee selection process, and/or to perform essential job functions where the requested accommodation does not impose an undue hardship. If you have a disability and require reasonable accommodation to ensure you have a positive experience applying or interviewing for this position, please direct your inquiries to our ADAAA Coordinator at cdphe_benefits@state.co.us or call 303-692-2060, option 5.