Job Description

Overview

$32.00- $38.00 HR DOE

Join our Team! We offer an excellent benefits package!3 weeks vacation * 12 days sick leave * 13 holidays* medical * dental* vision* life insurance * LTD * AD&D * pension * 403b * catastrophic & accident ins *

Position Summary

For over a century, Catholic Community Services of Western Washington (CCSWW) has provided services for youth, immigrants, older adults, and people experiencing homelessness throughout western Washington state. Our employees and volunteers come from many faith traditions to serve and support poor and vulnerable people through the delivery of quality, integrated services and housing. Our focus is on those individuals, children, families, and communities struggling with poverty and the effects of intolerance and racism. We actively join with others to work for justice.

The Grant and Revenue Accountant II provides advanced accounting, financial analysis, reconciliation, reporting, and compliance support for service-based funding, Medicaid billing, and complex grants, contracts, and other funding arrangements. The position manages higher-risk or technically complex portfolios, resolves significant discrepancies, and serves as a senior technical resource to CCSWW Finance and program leadership.

Responsibilities

PRIMARY RESPONSIBILITIES:

Revenue Accounting and Responsibilities

• Billing & Invoicing: Process service- and Medicaid-based billings, generate accurate invoices in compliance with contracts and funding agreements, and enter transactions into accounting systems.
• AR Management & Collections: Apply payments, reconcile customer accounts, monitor balances, lead collection efforts on delinquent accounts, and resolve discrepancies using credit/debit memos.
• Customer Support: Respond to inquiries from customers and funding sources regarding invoices and payments, and prepare customer statements and refund requests.
• Accounting & Reconciliations: Prepare journal entries, reconcile subsidiary records to the general ledger, investigate variances, and maintain complete transaction documentation.
• Operations & Process Improvement: Manage assigned responsibilities independently to meet deadlines while identifying opportunities to improve workflow efficiency, reporting, and internal controls.

Grants Accountant II Responsibilities

• Financial Operations: Prepare invoices, drawdowns, financial reports, and routine accounting entries.
• Budget & Spending Oversight: Monitor grant budgets, expenditures, matching requirements, and funding deadlines.
• Reconciliations & Discrepancy Resolution: Reconcile accounts across internal systems and resolve reporting variances.
• Audit & Documentation Support: Maintain thorough records and prepare schedules for audits and funder reviews.
• Process Improvement: Support the implementation of internal controls and grant compliance procedures.

Shared Compliance and Collaboration

• Documentation & Collaboration: Maintain audit-ready financial records while partnering with program, grant, and finance teams to support organizational goals.
• Escalation: Promptly report compliance risks, unsupported expenses, missed deadlines, or unresolved discrepancies.
• Confidentiality & Compliance: Safeguard sensitive financial and program data, adhering strictly to privacy regulations like HIPAA when applicable.
• Special Projects: Perform other related duties and ad-hoc projects as assigned.

Qualifications

QUALIFICATIONS

• Education: Bachelor's degree in Accounting, Finance, Business Administration, or equivalent experience.
• Experience: 5+ years of progressive accounting background, specializing in grants, contracts, or nonprofit/government-funded environments.
• Technical Knowledge: Advanced expertise in GAAP, grant accounting, internal controls, and regulations like 2 CFR 200.
• Technical Skills: Proficient in advanced Excel, financial systems, and cross-system data reconciliation.
• Core Competencies: Strong analytical, communication, and problem-solving skills to interpret funding rules and guide leadership.
• Credentials: CPA or advanced degree preferred