Job Description

About Us

VOALA

Helping Our Most Vulnerable Change Their Life Stories

Volunteers of America is a non-profit human services organization committed to serving people in need, strengthening families, and building communities. VOALA provides a variety of social services to Los Angeles area communities such as Head Start programs, Upward Bound college prep programs, veterans’ services, homeless shelters, low-income housing program as well as drug and alcohol rehabilitation. Learn more at www.voala.org.

PAY RATE: $30.55 - $32.16 Per Hour

BENEFITS: VOALA offers competitive medical, dental, vision and retirement benefits.

JOB SUMMARY AND PURPOSE

The Grant Administrator provides executive office support for the Development Staff (Director, Grant Manager and Grant Writer), and acts as event coordinator and scheduler. Establishes and maintains cooperative and harmonious working relationships with program staff across all VOALA while supporting the Development team’s efforts.

DUTIES AND RESPONSIBILITIES

• Under direction from the Director and the Grant Manager:
• Coordinate grant writing schedules; track and publish relevant deadlines for grant proposals and other work in progress, assisting the timely delivery of proposals.
• Performs relevant research to identify available grant opportunities and support grant writing efforts.
• Filing and clerical support for Development team, gathers and organizes documents needed for submission of proposals.
• Coordinates Development staff events and visits to program sites.
• Schedules and coordinates meetings, travel, and other group activities when required.
• Assumes additional responsibilities and performs special projects as needed.
• Answers telephone, e-mails, letters, and replies to questions accordingly.
• Take and relay messages.
• Establishes and maintains cooperative and harmonious working relationships with program staff, fostering regular information exchange between Development Staff and Programs.
• Perform other duties as assigned.

ESSENTIAL ABILITY ACKNOWLEDGEMENT

Ability to work and deal with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs, which may include clients with homelessness, mental illness, substance abuse, recently released from incarceration, and other challenges.

ESSENTIAL DUTIES:

• An essential function of this position requires incumbents to report to the office.
• Supports the CFO in property development projects
• Coordinate scheduling of proposal submissions and Development Team events
• Research in support of Grant Writing
• General filing and clerical support
• Direct support to grant writing efforts
• Special projects
• Coordinates staff training and administrative events
• Other duties as required and may be subject to change at any time.

MANDATED REPORTER

As service providers to the underprivileged and vulnerable in our community, all employees are considered Mandated Reporters, and must report any instance of physical or sexual abuse to proper authorities.

Qualifications

REQUIREMENTS:

• Must be able to pass a fingerprint clearance, background check, including criminal history, personal references, employment and education verifications
• Ability to perform under circumstances of possible emotional stress and conflicts dealing with difficult, uncooperative, and potentially aggressive clients as VOALA serves the neediest of the needy in our programs which may include clients with homelessness, mental-illness, substance abuse, recently released from incarceration and other challenges.

EDUCATION:

• Associates Degree in Business Administration, Management, or related field;
• OR Three years of related experience.

EXPERIENCE:

• One year of experience in Non-profit administration or program development

PREFERRED QUALIFICATIONS:

• Bachelor’s Degree in Business Administration, Management, or related field.
• Current California driver's license and clean driving record
• Bilingual in English and Spanish (written and verbal).

Volunteers of America is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, disability, protected Veteran Status, or any other characteristic protected by applicable federal, state, or local law.

This employer participates in E-Verify as required by the federal government and will provide the federal government with your Form I-9 information to confirm that you are authorized to work in the U.S.

If E-Verify cannot confirm that you are authorized to work, this employer is required to give you written instructions and an opportunity to contact Department of Homeland Security (DHS) or Social Security Administration (SSA) so you can begin to resolve the issue before the employer can take any action against you, including terminating your employment.