Graduation Specialist
Academic Staff
Regular
Stu Rcds & Curr Spec II (Inst)
The UWM Registrar’s Office provides effective and reliable service in support of the University’s academic mission. We facilitate and support student admission, enrollment, retention and graduation in various ways, and provide information and services to UWM faculty and staff. The office is comprised of five service areas: academic, administrative, records, student, and transfer.
The Registrar’s Office maintains academic records, upholds institutional policies, and performs the essential functions that enable enrollment, instruction, and degree completion. We provide timely and reliable service and create a caring, compassionate, and collegial environment for students, faculty, staff, alumni, and the public. By adhering to ethical and legal standards, supporting technological infrastructure, and collaborating with campus partners, we promote a culture of innovation and excellence at the university.
Under the direction of the Senior Associate Registrar, the Graduation Specialistplays a key role in reviewing and evaluating student academic records todetermineeligibility for graduation.This positionutilizes our degree audit system,Stellic, along with the Student Information System,toensure allundergraduatedegree requirements are accurately completed, clears students for graduation, and posts degrees to official student records in compliance with institutional policies, accreditation standards, and federal and state regulations.This position requires effective communication skills, attention to detail,the ability to learnnew technology,and the ability topositivelycollaborate with others ina mostlyremote environment.
The incumbent may have theoptionto perform these duties inamostlyremote work environmentAnticipated on-site requirementsincludeonlyoccasional on-campus obligations,suchas theannual divisionalmeetingand office retreat.
UWM is ateam-orientedand collaborativeenvironment,and frequent collaboration with colleagues is expected andrequired
Theindividual in this position is expected to have the technical skills necessary to support work in our PeopleSoft-based Student Information System, anancillary degree audit system, as well asMicrosoft Office software systems. Exceptional communicationand customer serviceskillsarenecessary to work with campus departmental staff, academicadvisors,andstudents This mixture of “hard” and “soft” skills is critical to the success of the position and the functions it is expected to complete.
Responsibilities:
Manages important administrative functions related to studentgraduation review and clearance.
Review student academic records to verify completion of degree requirements, including coursework, credit totals, GPA, residency, and program-specific requirements.
Conduct detailed degree audits for undergraduatestudentsfrom assigned Schools/Collegesand clear eligible students for graduation.
Resolve discrepancies related tothe student record, includingtransfercreditand degree auditexceptions in collaboration withcolleagues in the Registrar’s office oracademic departments.
Completes Degree posting andrecordsmaintenance for assigned schools/colleges.
Post awarded degrees to official student records following conferral.
Maintain and update student records in the student information system (SIS).
Process corrections or updates to academic records as needed.
Supports Graduation and Records team as needed to best support students.
Provides back up forprocessing of diploma orders
Performs data entry to update students’ records. This may include updates to grades, repeats, and academic standing.
Communicatesregularly with academic advisors to resolve graduation-related issues.
Provides guidance to students and staffregardinggraduation processes and deadlines.
Bachelor’s degree or equivalent combination of education and experience.
Demonstrated experienceinterpretingcomplexpolicies.
Ability to function effectively using multiple software platforms.
Demonstrated professionalcommunication and collaboration skills
Demonstrated experienceenforcingFERPA or other similar privacypolicies orregulations.
Professional experiencemaintainingand auditingcomplexrecords
Proven ability to managemultiple tasks with exceptional attention to detail, ensuring accuracy andtimeliness.
Experience working inan educational setting.
Reasonable Accommodations
Pursuant to university policy, UWM provides reasonable accommodations to qualified individuals with disabilities who are employees or applicants for employment. Employment opportunities will not be denied because of the need to make reasonable accommodations for a qualified individual with a disability. If you need assistance or accommodation in applying because of a disability, please contact uwm-jobs@uwm.edu or 414-229-4463. This job announcement and other material on this site will be made available in alternate formats upon request to an individual with a disability.
Confidentiality of Applicant Materials
UWM is a State agency and subject to Wisconsin’s Open Records Law. UWM will not, however, reveal the identities of applicants who request confidentiality in writing except as may be required by Wisconsin’s Open Records law. In certain circumstances, the identities of “final candidates” and/or the identity of the appointed applicant must be revealed upon request.
CBC and Reference Check Policy
Employment will require a criminal background check. UWM takes the prevention of sexual misconduct seriously. As such, you and your references will be required to answer questions regarding any past findings of sexual violence and sexual harassment or any pending allegations of sexual violence or sexual harassment.
Annual Security and Fire Safety Report (Clery Act)
For the UWM Annual Security and Fire Safety Reports (i.e., Clery Report), which includes statistics about reported crimes and information about campus security policies, see http://www.cleryact.uwm.edu/, or call UWM’s Dean of Students Office, Student Union 345 at (414) 229-4632 for a paper copy.
Employment Authorization
In compliance with federal law, all persons at the time of their start date will be required to verify identity and eligibility to work in the United States and to complete the required employment eligibility verification form upon hire.
UW is an Equal Opportunity Employer
Qualified applicants will receive consideration for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, pregnancy, disability, status as a protected veteran, or any other bases protected by applicable federal or State law and UW System policies. We are committed to building a workforce that represents a variety of backgrounds, perspectives, and skills, and encourage all qualified individuals to apply.
