Job Description

Job Title Graduate Student Employee Biweekly - Undergraduate Admissions Recruitment - Campus Events - BC

Job Classification Graduate Student Employee Biweekly

Department Undergraduate Admissions

Hiring Manager Blake Sunny

Contact Blake_Sunny@baylor.edu

Work Schedule 20 Hours per week between 8am and 5pm - 5 weekend events per semester.

Desired Length of Employment Fall/Spring

Pay Rate $13.00/hr

• Must be an enrolled graduate student – not undergraduate
• Must commit to one year of employment with Undergraduate Admissions
• Must work 20 hours per week and attend 5 weekend events per semester
• Must be able to lift up to 25 pounds and drive a vehicle
• Must possess strong communication, organization, and problem-solving skills
• Must be able to work both independently and as part of a team

Job Responsibilities

Student Leadership & Advising

• Co-supervise over 160 undergraduate students serving as Baylor Experience & Admissions Representatives (BEARs)
• Create and distribute event-specific assignments and detailed role descriptions for BEARs to ensure clarity and accountability during events
• Send regular communication to student staff regarding schedules, expectations, and event logistics
  

Event Planning & Coordination

• Collaborate on the planning and execution of Undergraduate Admissions events such as Premiere, Invitation to Excellence, Daily Visits, and other large-scale recruitment experiences
• Pack and organize event materials, signage, and supplies; ensure accurate inventory before and after events
• Create detailed event schedules and checklists for student
• Support logistics with campus partners, vendors, and academic departments to ensure seamless execution
• Schedule and assist with pre-event preparation meetings with BEARs and staff
• Send timely reminder emails, day-of instructions, and follow-up communication to ensure student staff are well-prepared
• Assist with on-site event execution, including setup, check-in, problem-solving, and guest experience oversight
  

Event Operations, Inventory & Storage Management

• Take ownership of the Campus Visits event storage room, ensuring it remains organized, functional, and event-ready
• Conduct regular inventory audits of event materials, supplies, and equipment, maintaining accurate and up-to-date records
• Partner with the Assistant Director to develop and manage a check-out system for event materials to improve accountability and tracking
• Monitor supply levels and communicate needs for restocking, repairs, or replacements in a timely manner
• Oversee the proper use, organization, and return of all event materials following events
• Manage event linens, including ensuring proper collection, storage, and coordination for cleaning and reuse
  
  

Administrative & Operational Support

• Maintain clear records of student availability, performance, and responsibilities at events
• Collaborate with the Campus Visits team, including two other Graduate Assistants, to manage the daily and event operations of the Hurd Welcome Center
• Support marketing and communications initiatives related to visits and events
• Provide input and support for continuous improvement of events, training, and guest services
  

Employer Baylor University
Work Location Mark and Paula Hurd Welcome Center
Work Address 901 S University Parks Dr, Waco, TX 76706