Details
Open Date
07/17/2026
Requisition Number
PRN45667B
Job Title
Graduate Student Coord II
Working Title
Graduate Student Coord II
Career Progression Track
E
Track Level
FLSA Code
Professional
Patient Sensitive Job Code?
No
Standard Hours per Week
40
Full Time or Part Time?
Full Time
Shift
Day
Work Schedule Summary
Monday-Friday 8:00am-5:00pm
VP Area
Academic Affairs
Department
00068 - Mechanical Engineering
Location
Campus
City
Salt Lake City, UT
Type of Recruitment
External Posting
Pay Rate Range
$56,000-$60,000
Close Date
07/27/2026
Priority Review Date (Note - Posting may close at any time)
Job Summary
With moderate institutional and departmental knowledge, this position works within the Robotics and SIME programs to coordinate a diverse population of students regarding their academic planning and progress.
The Robotics Program is an interdisciplinary collaboration between constituent departments (Department of Mechanical Engineering, the Department of Electrical and Computer Engineering, and the Kahlert School of Computing) within the Price College of Engineering, and is currently administrated by the Department of Mechanical Engineering. At the undergraduate level, students may earn a Minor or Certificate in Robotics. At the graduate level, students may earn a Certificate, M.S. (Project), M.S. (Thesis), or Ph.D. in Robotics. Students may also do a concurrent B.S./M.S. with a B.S. in Mechanical Engineering and M.S. in Robotics.
The SIME Program (Systems Engineering, Industrial Engineering, and Engineering Management) is hosted by the Department of Mechanical Engineering. In Systems engineering, students may earn a M.S. degree ( MSSE), a graduate certificate ( GCSE), or an undergraduate certificate ( UCSE). In Engineering Management, students may earn a Masters degree ( MEM) or a graduate certificate ( GCEM). Students may also do a concurrent B.S. in Mechanical Engineering with the MSSE or MEM degrees.
The primary responsibility of this position will be to support students pursuing graduate degrees in Robotics and SIME, but this position should also involve coordinating with existing undergraduate and graduate advisors in Mechanical Engineering and other affiliated departments.
This position will assist the University in promoting a climate of respect that cultivates and sustains transformative practices by forging spaces of possibility where students feel safe, valued, welcomed, and respected in their quest for individual success through the aforementioned programs of study.
Responsibilities
- Performs administrative tasks to support graduate students in the Robotics and SIME programs of study. Activities include, but not limited to, recordkeeping, program of study coordination, scheduling, course-planning, graduation tracking.
- Coordinates with undergraduate advisors in Mechanical Engineering and other affiliated departments to support undergraduate students who may wish to obtain a minor in Robotics or a certificate in Robotics or SIME, or who may wish to do a hybrid B.S./M.S. program (i.e. B.S. in constituent department + M.S. in Robotics or SIME)
- Coordinates with graduate advisors in Mechanical Engineering and other affiliated departments to support students who may wish to obtain a graduate certificate in Robotics or SIME
- Actively participates in campus-based professional development communities, including but not limited to GAPA or other relevant campus-based organizations that directly impact their position. Duties include subcommittee participation.
- Collects and disseminates information to students, faculty and departments about changes in degree requirements or University policies and adjusts advising strategies as appropriate. This includes assisting with maintenance of websites and email lists for the Robotics and SIME programs.
- May participate in search committees for new hires related to the Robotics and SIME programs, including both staff and faculty roles.
- Participates in programming communities for students within their area. Including, but not limited to activities such as overseeing a mentoring program, student organization, etc.
- Advises on graduate committee development. May assign course-work for specific program of study.
- Provides curriculum feedback at the program level. May submit program curriculum changes to university-wide curriculum tracking. Coordinates scheduling of ROBOT and SIME courses, which may be cross-listed with courses in Mechanical Engineering and other affiliated departments.
- Power user for University-wide application review platforms. Coordinate and organize admission portfolios for graduate committees.
- Participates in recruitment activities for potential graduate student candidates. Processes graduate school applications and coordinates with graduate committees with any interview processes.
- Acts in partnership with faculty to coordinate scheduling qualifying exams and defenses. Assists students with developing a working relationship with faculty in the assigned program.
- Participates in events management related to graduate programs, graduate student orientation, graduate conferences, and professional development events.
With increased institutional knowledge, acts as a resource for graduate student roles and is a liaison between the Robotics and SIME programs and the Graduate School on campus.
This job description is not designed to contain or be interpreted as a comprehensive inventory of all duties, responsibilities and qualifications required of employees assigned to the job.
Minimum Qualifications
Bachelor’s degree or equivalency (one year of education can be substituted for two years of related work experience).
2 years’ of related experience.
Demonstrated human relations and effective communication skills
Applicants must demonstrate the potential ability to perform the essential functions of the job as outlined in the position description.
Preferences
Proficient in Excel, Word, PowerPoint.
Previous experience with graduate programs preferred, either as a student or advisor.
Good time management skills and ability to prioritize competing priorities.
Type
Benefited Staff
Special Instructions Summary
Additional Information
The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior
URS service, may elect to enroll in
URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from
URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.
This position may require the successful completion of a criminal background check and/or drug screen.
The University of Utah values candidates who have experience working in settings with students and possess a strong commitment to improving access to higher education.
Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.
Consistent with state and federal law, the University of Utah does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34
CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.
To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Title IX (
OEO). More information, including the Director/Title IX Coordinator’s office address, electronic mail address, and telephone number can be located at the:
University of Utah Non‑Discrimination pageOnline reports may be submitted at
https://oeo.utah.edu
https://publicsafety.utah.edu/safetyreport/ This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.
As per
University of Utah policy 5-108: Transfer of Benefits Eligible Staff Members, a new hire to the University of Utah who is still serving a 12 month probationary period will not be hired into another University of Utah job (a transfer) until the successful completion of the probationary period.
