Job Description

Help shape an exceptional research journey and bring your organisational talent to a team that powers graduate research success.

• Salary Package: $88,670 - $100,815 per annum (HEW 5), plus 17% superannuation and annual leave loading (pro-rata for part-time appointments)
• Appointment Type: Part-time (0.6 FTE/ 21 hours per week), continuing position
• Macquarie University, Wallumattagal Campus, North Ryde

Are you an organised, people-focused professional who enjoys keeping the moving parts of a busy team running smoothly? The Graduate Research Academy (GRA) is looking for a Graduate Research Liaison Officer to provide high-quality administrative and coordination assistance to our Liaison Team.

Sitting within the portfolio of the Deputy Vice-Chancellor (Research), the GRA is a central unit that provides leadership, operations and administration for our graduate research students, supervisors and faculties. The Liaison Team acts as the business partnering link between the GRA and faculties and you will be right at the heart of that connection.

This is a rewarding opportunity to contribute to the experience of graduate researchers and academic staff, refine your coordination skills, and grow your career within a values-driven university that genuinely invests in its people.

About the Role

Reporting to the Director, Graduate Research Services and Governance, you will provide practical administrative assistance that keeps workshops, events, records and communications on track. Your day-to-day will include:

• Providing administrative assistance for graduate research workshops, functions, projects, activities and event logistics, including room bookings, catering and material preparation.
• Monitoring, maintaining and updating graduate research content across webpages, social media and learning platforms.
• Maintaining graduate research records, including tracking timely completion of student milestones (such as confirmation of candidature and progress reviews) and reviewing data for accuracy and reporting.
• Coordinating communications with graduate research students, supervisors and other stakeholders.
• Contributing to the design, development and implementation of improvements to administrative systems, processes and procedures.
• Monitoring group inboxes, responding to general enquiries and escalating where needed.
• Maintaining a working knowledge of graduate rules, policies, procedures and regulatory requirements, and applying these to provide advice to students and staff.
• Assisting in the preparation of meeting agendas, and taking and distributing minutes.

About Us

Macquarie is a university engaged with the real and often complex problems and opportunities that define our lives. Since our foundation in 1964, we have aspired to be a different type of university. Over the years, we have grown to become the centre of a vibrant local and global community. Connect with us today.

Within the portfolio of the Deputy Vice-Chancellor (Research), the Graduate Research Academy (GRA) provides leadership, support, operations and administration for the University’s graduate research students, supervisors and faculties. Led by the Pro Vice-Chancellor, Graduate Research, the GRA works in partnership with faculties to provide students with an exceptional graduate research training experience.

The Liaison Team provides the key business-partnering connection between the GRA and the faculties, supporting effective collaboration and the delivery of high-quality graduate research services.

About You

You are a proactive and adaptable administrator who takes pride in accuracy, service and getting things done. You enjoy building positive working relationships, juggling multiple priorities, and using sound judgement to keep things moving in a busy environment.

Selection Criteria

• A degree in a relevant field, or an equivalent combination of relevant experience and/or education/training.
• Demonstrated ability to work productively in a fast-paced environment, while also using initiative and working autonomously to manage a range of demands.
• Excellent interpersonal, verbal and written communication skills, including the ability to engage professionally and thoughtfully with people from diverse backgrounds.
• Ability to build and maintain effective working relationships with key internal and external stakeholders.
• Excellent time-management skills, with a demonstrated ability to respond to changing priorities, manage multiple tasks and meet deadlines using judgement and initiative.
• Excellent computing skills, including a sound working knowledge of the Microsoft suite and well-developed word processing and spreadsheet data-entry skills.

Note: The successful candidate will also be required to complete a police check prior to commencement.

*** Applicants must hold valid Australian work rights and be able to maintain those rights on an ongoing basis for this continuing appointment.

How to Apply

To be considered, please apply online with your CV and a cover letter outlining how your experience meets the selection criteria (above).

Applications Close: Sunday 20 September 2026 at 11:59 p.m. (AEST)

We reserve the right to progress or decline an application prior to the application closing date. We also reserve the right to close the advertisement early if a sufficient number of qualified applicants is received.

For enquiries about the role, please contact Catherine Murphy, Director, Graduate Research Services and Governance at catherine.schedlich@mq.edu.au

Why work at Macquarie

We rank amongst the top employers in the Australian Workplace Employers Index, having recently earned a five-star rating in the QS World Rankings with the highest rating for employability.

Our prime location is just a short walk from Macquarie University Metro Station and Macquarie Shopping Centre. Enjoy the benefits of working at a campus that offers:

• 17% Superannuation
• Subsidised onsite parking options
• Flexible working options
• Training and professional development
• Onsite childcare facilities
• Discounted health insurance (Medibank)
• Onsite vacation care
• Employee Assistance Program
• Subsidised membership at the Sport & Aquatic Centre
• Onsite GP, imaging & physio clinics

Pre-Employment Checks

Macquarie University cultivates a workplace defined by safety, ethical conduct, and strong integrity. Prior to completion of an offer of employment, preferred candidates will be required to participate in a combination of pre-employment checks relevant to the role they have applied for.

Your employment is conditional upon the completion and maintenance of all role-required pre-employment or background checks in terms satisfactory to the University.

If you're already part of the Macquarie Group (MQ University, U@MQ, MQ Health, MGSM), you'll need to apply through your employee Workday account. To apply for this job: Login to Workday and go to the Careers App > Find Jobs.

Applications Close:

20/09/2026 11:59 PM

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A Place Where You Belong

At Macquarie, we believe diversity makes us stronger, inclusion drives our success, and belonging inspires us to do our best work. We are proud to foster a community where different backgrounds, identities, and experiences are valued, and where our people are empowered to thrive through supportive leadership, shared responsibility, and a deep commitment to genuine care and respect for our community. Find out more about our vision for a truly inclusive workplace in our Diversity, Inclusion and Belonging Framework.

Flexible Work

At Macquarie, we believe by providing flexibility in when, where and how work is done, we can support our staff to manage their personal commitments, while optimising their work performance and contributions to the University. See how we lead in flexible work to enable an outcome focused and inclusive workplace. To learn more about our culture and hiring process, visit our Jobs at Macquarie page.