Job Description

Graduate Program Coordinator II

Agency

Texas A&M University

Department

Dean Of Education

Commensurate

College Station, Texas

Staff

What we want

We have an opportunity for a Graduate Program Coordinator II for the College of Education and Human Development. This position will serve in a key role facilitating a positive academic experience for graduate students by assisting graduate student admissions and recruitment activities, student success activities, and performing general administrative tasks. If you meet the qualifications stated below and this job description sounds appealing, we invite you to apply to be considered for this great opportunity.

What you need to know

Salary: Compensation will be commensurate to selected hire’s experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Other Requirements and Factors:May require work beyond normal office hours and/or work on weekends.

Qualifications

Required Education and Experience

• Bachelor's degree or equivalent combination of education and experience.

• At least one year of experience in higher education or a related field.

Preferred Qualifications

• Master’s degree in higher education, student affairs, or a related field.

• Two or more years of experience in graduate program coordination, student services, or higher education administration.

• Experience with graduate admissions processes and application systems (e.g., CAS).

• Experience supporting student success, retention, or engagement initiatives.

• Knowledge of university policies, procedures, and academic program operations.

• Experience working with student information systems (e.g., ARCS, AIS, COMPASS, Navigate).

• Experience coordinating events, orientations, or student programming.

• Ability to analyze student data and generate reports to support program improvement.

• Experience collaborating with faculty and academic departments.

Knowledge, Skills, and Abilities

• Organizational, analytical, and record-keeping skills.

• Effective communication and interpersonal skills.

• Ability to oversee and coordinate events or activities for graduate students.

• Knowledge of graduate admissions and program operations.

• Knowledge of academic advising principles and student support.

• Ability to evaluate and improve program practices.

• Ability to multitask and work cooperatively with others.

Essential Duties/Tasks

Graduate Student Program Coordination & Support

• Advise graduate students on degree requirements, course selection, and academic progress.

• Collaborate with students to establish academic goals and support timely completion.

• Provide guidance on registration, enrollment processes, and academic policies.

• Communicate deadlines, milestones, and program expectations.

• Maintain documentation of student advising interactions and progress.

Program Administration & Records Management

• Maintain accurate student records, degree plans, and advising materials.

• Track applications, admissions decisions, faculty advisor assignments, and degree audits.

• Coordinate registration processes and graduation verification.

• Ensure compliance with university policies and data integrity standards.

Graduate Admissions & Onboarding Support

• Assist prospective and admitted students with application systems (e.g., CAS), including document submission and inquiries.

• Support admissions workflows and onboarding processes.

• Contribute to new student orientation planning and delivery.

Student Engagement, Retention & Outreach

• Monitor student progress and conduct proactive outreach to support persistence.

• Develop and participate in orientations, workshops, and student success initiatives.

• Connect students with campus resources (career services, counseling, academic support).

• Support advising-related events and programming.

Faculty & Unit Collaboration

• Serve as a liaison between students, faculty, and the Graduate and Professional School.

• Provide guidance to faculty on university policies and academic processes.

• Partner with faculty to monitor student progress and address concerns.

• Participate in departmental meetings, committees, and continuous improvement efforts.

Advising Resources & Program Support

• Maintain advising materials, communications, and program resources.

• Assist with special projects, reporting, and program coordination as needed.

Who We Are

The College of Education and Human Development (CEHD)is committed to enhancing educational achievement and health outcomes, fostering innovation & development, and influencing policy & practice in the fields of education, health, sport, business, and government. Now the fifth largest College at Texas A&M University withnearly 5,000enrolled students, we are not justa college for teachers We are acollege for leaders - not just in education, but also business, sport, health, and government.https://education.tamu.edu/about/

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.