At Wellesley, our mission is to deliver an outstanding liberal arts education to women who will make a difference in the world. Our collaborative community, comprising of faculty, students, staff, and alumnae, is guided by our shared commitment to educational excellence. Join us in this transformative journey!
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Job Posting Title
Graduate InternAdmin Casual
Department Overview:
The Office of the Class Deans at Wellesley College is committed to providing holistic advising - from Orientation through Commencement - to all students in order to facilitate their growth and success at Wellesley and beyond. We strive to empower students to achieve their academic and co-curricular goals by providing comprehensive and proactive advising. Partnering with campus resources, we help students navigate their academic journey, make informed decisions, and maximize their potential as scholars. Through a lens of inclusive excellence, we promote resources and programs that empower students to navigate challenges and pursue their goals with confidence and purpose.
The Office consists of the Director of New Student and Transition Programs, Class Deans, the Associate Dean for Academic Integration and Advising, the Office Manager, Student Assistants, Orientation Coordinators, and Orientation Mentors
Reporting to the Associate Dean for Academic Integration and Advising, the Graduate Intern is a current graduate student who assists in the coordination and execution of the programs and services in the Office of the Class Deans. We are looking for someone with a solid understanding of the importance of holistic advising, strong technology skills, and the ability to engage in multiple projects. As a Graduate Intern, you will play a vital role in supporting the academic advising functions within our office. You will work closely with the Class Deans to assist students in their academic journey and provide valuable administrative support.
Key Responsibilities:
Assist Class Deans in providing academic advising to undergraduate students.
Support projects to transform the front-of-the-house functions in the Class Deans office through implementing Salesforce and other relevant technologies.
Respond to student inquiries and provide accurate and timely information regarding academic policies, procedures, and requirements.
Help students navigate course selection, registration, and other academic processes.
Conduct preliminary degree requirement audits and assist in tracking students' academic progress.
Contribute to the development and maintenance of advising resources, including online tools and informational materials.
Collaborate with Class Deans to improve advising practices and enhance the student experience.
Serve as an ambassador of the Class Deans Officeand interact with students related to advising questions and front-line support they may need.
Assist with the supervision of the student assistants in the Office.
Assist with the development and facilitation of student training. (For current students in the Office and if we develop a Peer Mentor program)
Assist in the communication and marketing efforts of the Office.
Assist with on-going assessment of social media engagement, marketing initiatives, and programs.
Perform general office functions as required in the Office of the Class Deans, including answering phones, responding to emails, preparing materials, planning events, completing data entry, and other duties as assigned.
Learning Outcomes:
As the Graduate Intern in the Office of the Class Deans, you will have the opportunity to:
Develop strong communication and interpersonal skills by interacting with a diverse population of students, faculty, and staff.
Gain a comprehensive understanding of academic policies, procedures, and requirements in a higher education setting.
Enhance your problem-solving and critical thinking abilities through assisting students with complex academic situations.
Strengthen your organizational skills by managing and maintaining accurate records and files.
Acquire proficiency in utilizing academic advising software and online tools.
Cultivate a professional work ethic and the ability to prioritize tasks in a fast-paced office environment.
Build a network of professional contacts within the academic advising and higher education community.
Expand your knowledge of student development theories and strategies for supporting student success.
Qualifications:
Currently enrolled in a graduate program in [relevant field, e.g., Higher Education, Counseling, etc.].
Strong written and verbal communication skills.
Excellent interpersonal skills and the ability to work effectively with diverse individuals.
Attention to detail and the ability to maintain confidentiality.
Proficiency in Google Suites and willingness to learn new software (Workday, Salesforce, etc.)
Prior experience in academic advising or higher education is desirable but not required.
Candidates must be legally authorized to work in the United States without employer’s sponsorship now or in the future
Note: This position description is intended to convey information essential to understanding the scope of the internship. It is not intended to be an exhaustive list of qualifications, skills, duties, or responsibilities associated with the position.
Position Details:
This is a part time, up to 12 hours a week, non benefitted position during the academic year (August - May).
Salary
The pay rate for this role is $25 an hour.
Wellesley’s mission is to provide an excellent liberal arts education to women who will make a difference in the world. We advance our mission by working together as a community—faculty, students, staff, and alumnae.
Apply today and take your first step toward a rewarding career with Wellesley College – where your unique strengths and success are celebrated as part of our shared commitment to inclusivity!
Worker Sub-Type
Intermittent Fixed (Fixed Term)
Time Type
Part time
EEO Statement
At Wellesley, we embrace and honor difference and diversity. We believe the best ideas—the best solutions—draw on a range of voices, perspectives, and experiences. As a college, and as a community, we are dedicated to assuring that all members of the Wellesley community have an equal opportunity to flourish.
Wellesley College is an Equal Opportunity Employer and prohibits discrimination against qualified individuals in hiring and advancement based on any legally protected status. Candidates who believe they can contribute to the College community are encouraged to apply.
It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
