Job Description

The University of Pikeville is seeking qualified candidates for the position of Graduate Assistant – Faculty Virtual Professional Development Developer within the Office of Academic Affairs. This fully remote position will support the development, coordination, and implementation of an online professional development and onboarding program for new instructional hires.

Working collaboratively with Academic Affairs leadership and Teaching and Learning Center staff, the Graduate Assistant will assist in developing virtual learning opportunities, coordinating presenters, managing registrations, supporting continuing education (CE) processes, and evaluating program effectiveness.

During the initial term, the Graduate Assistant will focus on establishing program workflows, templates, records, and an introductory series of virtual professional development offerings. As the program develops, responsibilities will expand to include ongoing coordination, administration, and continuous improvement.

Responsibilities

• Collaborate with Teaching and Learning Center staff to develop and maintain a Canvas course shell to serve as a central resource for virtual professional development opportunities.
• Assist with identifying, recruiting, and coordinating qualified presenters for virtual workshops, webinars, and professional learning activities.
• Coordinate continuing education (CE) approval applications, supporting documentation, attendance verification, and related records under supervisor guidance.
• Assist presenters with preparation for virtual delivery, including technology checks, presentation logistics, and event procedures.
• Develop and maintain registration forms, participant lists, and communication materials using university-approved platforms.
• Coordinate participant communications, including registration confirmations, event reminders, access instructions, evaluations, and follow-up correspondence.
• Respond to routine participant inquiries and refer requests requiring institutional approval to the appropriate university office.
• Draft promotional materials, email announcements, website content, and outreach communications for supervisor review and approval.
• Collect and summarize participant evaluations and feedback to identify opportunities for program improvement.
• Prepare completion certificates for authorized issuance following verification of attendance and applicable requirements.
• Maintain accurate and organized records of program activities, CE approvals, registrations, attendance, evaluations, and certificates in accordance with university policies.
• Track participation, registration totals, and basic financial information provided by appropriate university offices.
• Assist with assessing professional learning needs through surveys, faculty consultation, participant feedback, and collaboration with community partners.
• Develop proposed professional development calendars, event planning timelines, workflows, and reusable program templates.
• Support the planning and delivery of an initial series of virtual professional development offerings, with programming aligned to available resources and assigned hours.
• Prepare end-of-term reports summarizing program accomplishments, participation, challenges, and recommendations for future improvement.
• Participate in regularly scheduled virtual supervisory meetings and maintain timely communication regarding assignments, deadlines, and project progress.
• Perform other related duties as assigned within the scope of the graduate assistantship.

Relationships:

The position requires regular virtual interaction with the Executive Director of Academics and Accreditation, Academic Affairs leadership, Teaching and Learning Center staff, faculty, presenters, participants, and community partners.

The Graduate Assistant must demonstrate professionalism, effective communication, confidentiality, and the ability to work collaboratively while independently managing assigned responsibilities in a remote environment.

Required Qualifications

• Enrollment in an eligible graduate program and continued eligibility for a university graduate assistantship.
• Strong written and verbal communication skills.
• Excellent organizational skills, attention to detail, and the ability to manage multiple assignments and deadlines.
• Ability to work independently, demonstrate initiative, and communicate proactively in a remote setting.
• Proficiency with email, videoconferencing platforms, word processing, spreadsheets, and shared electronic files.
• Ability to establish and maintain positive professional relationships with faculty, presenters, participants, and community partners.
• Ability to maintain confidentiality and comply with university policies regarding information security and records management.
• Reliable internet access and access to a private workspace suitable for confidential communications and virtual event support.

Preferred Qualifications

• Graduate study in social work, education, business, communications, or a related field.
• Previous experience coordinating events, webinars, training sessions, or educational programming.
• Experience using online registration systems, surveys, digital communications, or promotional design platforms.
• Familiarity with continuing education, professional development, or online learning programs.
• Interest in behavioral health, rural communities, and professional workforce development.

Prior experience administering professional development programs is not required. Training and supervisory support will be provided.

Work Schedule and Expectations:

This position is fully remote and requires approximately 20 hours of work per week. The Graduate Assistant will establish a regular work schedule with the supervisor that accommodates academic responsibilities and program needs.

The Graduate Assistant is expected to attend scheduled virtual supervisory meetings, maintain an organized record of assignments and deadlines, and respond to work-related communications within one business day during agreed-upon work periods, excluding university breaks and approved time off.

All program activities and records must be managed through university-approved accounts, platforms, and storage systems. Any proposed on-campus participation or travel must receive prior approval.

Supervision and Scope of Authority:

The Graduate Assistant will work under the direction of the Executive Director of Academics and Accreditation and receive regular guidance, training, and feedback.

Final approval of program content, continuing education applications, presenter agreements, fees, expenditures, refunds, and issuance of credit will remain with the supervisor and appropriate university offices.

The Graduate Assistant may assist in coordinating these activities but is not authorized to independently enter into agreements or make financial commitments on behalf of the university.

Graduate Assistantship Benefits:

In addition to a stipend and tuition remission in accordance with university graduate assistantship policies, this position provides valuable professional experience in educational program development, virtual event coordination, continuing education administration, professional communications, program evaluation, and project management.

The Graduate Assistant will also receive faculty mentorship and opportunities to build professional relationships with university personnel, practitioners, and community partners throughout the region.

**Graduate Assistants receive tuition waivers of up to 6 hours of classes per semester, housing & a meal plan. However, if the GA does not reside on campus, then he/she will receive a monthly stipend in lieu of room & board. The meal plan covers the actual number of weeks that classes are in session during the fall, spring, and summer semesters.

Important Notes:

Application review will begin immediately and will continue until the position is filled. Applications

received on or before 11/23/2026 will be given priority consideration.

Resume and other application materials will be reviewed to determine if you meet the required qualifications for the position. If it is determined that you meet the required qualifications, your application materials will be used to identify a top group of the most highly qualified candidates. Please, specifically address the qualifications, competencies and desired qualifications in your resume and application materials.

The University of Pikeville is committed to providing a safe and productive learning, living and working community. To achieve this goal, we conduct background investigations for all final applicants being considered for employment. Background investigations include a criminal history record check, and when appropriate, a financial and/or motor vehicle history.

The University of Pikeville is an equal opportunity employer committed to assembling a diverse, broadly trained faculty and staff. The University of Pikeville does not discriminate on the basis of race, ethnicity, color, sex, gender, gender identity, sexual orientation, religion, national origin, age or disabilities in its programs, activities, hiring, or the admission of students.

For more information about the University of Pikeville, please visit http://www.upike.edu. In addition to the application, interested applicants are requested to attach to their application a letter of interest, current resume, and the contact information for three to five professional references.