Job Description

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Job Posting Title:

Graduate Assistant - Dean of Students Office

Title of Job: Graduate Assistant - Dean of Students Office

The Dean of Students Office seeks a Graduate Assistant to support a variety of initiatives, programs, and operational functions across the Division of Student Affairs. Working closely with the Student Affairs Administrator/Special Projects Lead, the Graduate Assistant will assist with student engagement efforts, program development, assessment, communications, special projects, and departmental operations. This position provides valuable hands-on experience for graduate students interested in careers in higher education, student affairs, student development, and educational leadership. The Graduate Assistant will gain exposure to a broad range of functional areas within Student Affairs and contribute to initiatives that support student success, belonging, engagement, and well-being.

DUTIES AND RESPONSIBILITIES:

• Assist the Student Affairs Administrator/Special Projects Lead in coordinating projects across the division.
• Support with student reimbursements and funding.
• Create and distribute promotional materials, including flyers, presentations, newsletters, social media content, and other communication materials.
• Assist with maintaining departmental communications, websites, and outreach efforts.
• Support marketing and recruitment efforts for Student Affairs programs and initiatives.
• Assist with data collection, assessment, and reporting efforts related to Student Affairs programs and services.
• Maintain accurate records, documentation, and project materials.
• Complete weekly updates and progress reports as directed by the supervisor.
• Support divisional priorities and strategic initiatives as assigned.
• Participate in cross-functional projects that support the goals of the Dean of Students Office and Division of Student Affairs.
• Prepare transition documents and resource materials to support continuity of operations.
• Provide support for departmental operations as needed.
• Perform other duties as assigned.
  

REQUIRED QUALIFICATIONS

Education and Experience:

Education: Bachelor’s degree and enrollment in a Master’s degree program in Higher Education Administration, Public Policy, Education, or another related field.

Experience: Experience developing and maintaining positive and trusting relationships with members of various community organizations, schools, and outreach programs.

Licenses/Certifications: Valid driver's license and a driving record acceptable to the College's automobile insurance carrier.

Knowledge, Skills, and Abilities:

• Excellent interpersonal, writing, and verbal communication skills.
• Ability to work effectively with HMC students.
• Ability to work independently and exercise good judgment in decision-making.
• Ability to prioritize multiple duties/tasks and meet deadlines.
• Ability to think strategically, plan effectively, and manage projects/events.
• Personal integrity and demonstrated commitment to high standards and attention to detail.
• Ability to thrive in a collaborative team environment and interact successfully with individuals with varying abilities, backgrounds, interests, and beliefs.
• Ability to work weekends depending on programmatic needs.
• Adept at using software such as Microsoft Office Word, Excel, PowerPoint, Access, and Adobe Acrobat.
  

Preferred Qualifications:

● Experience in an educational environment.

● Experience in managing a student program and working with students.

Remote Work Eligibility:

All staff positions, regardless of remote work eligibility, require an initial 30-calendar-day on-campus work period. Based on an evaluation by the Area Leadership Group (supervisor, area leader and area Cabinet member) and HR, this position is classified as Category A as defined in the College’s Remote Work Policy, with no ad-hoc remote work flexibility. Your position is essential to on-campus operations and requires you to work exclusively on campus. Additionally, remote work is subject to the College’s remote work policy. The College reserves the right to revoke or modify a remote work arrangement for any staff, at any time and for any reason, as articulated in the College’s remote work policy.

Physical Requirements:

While performing the duties of this job, the staff member is regularly required to sit, stand, use hands and fingers and talk or hear. The employee is occasionally required to reach with hands and arms. The individual must regularly lift and/or carry up to 10 pounds and occasionally lift and/or move up to 25 pounds. Specific vision abilities required by this job include close vision, distance vision, and the ability to adjust focus. The physical demands described here are representative of those that must be met by an employee to perform the essential functions of this job successfully. Reasonable accommodations may be made to enable individuals with disabilities to perform the essential functions.

Hours:

Regular office hours are 8:00 a.m. to 5:00 p.m. However, days and hours may vary due to the needs of the department or the College. A work schedule will be arranged at the start of each term and is expected to be followed for the duration of the term unless modified with prior approval.

Classification:

This is a non-exempt, part-time, temporary, up to 20 hours per week, non-benefits eligible position. The anticipated duration of this position is July 1, 2026 to May 29, 2027

Salary

The anticipated starting salary is $17.50/hour. Salary will be commensurate with qualifications and experience.

Reports To:

This position reports to the Student Affairs Administrator/Special Projects Lead

Additional Information:

This job description defines the essential job duties of the position. Harvey Mudd College expects that employees hired for this position can perform the essential functions of the job without imposing risk of substantial harm to the health or safety of themselves or others. It may also include marginal functions, generally defined within Title I of the Americans with Disabilities Act.

Regular employment at the College is for no specified period; conditions and status of employment (hours, pay, title, duties, etc.) are subject to change at any time. Employment is at-will and employees, and likewise the College, are free to end the employment relationship at any time, for any reason, with or without notice or cause, unless otherwise prohibited by law.

Harvey Mudd College is an Equal Opportunity Employer. Qualified applicants will be given consideration for employment without regard to age, race, gender, national origin, sexual orientation, protected veteran’s status, disability, or any other characteristics protected by applicable law.

Please note that in order to be considered an applicant for any staff position at Harvey Mudd College you must apply for each position for which you believe you are qualified.