Job Description

ABOUT US

The Howard County Public School System (HCPSS) is one of the leading school systems in Maryland and the nation. To learn more about us and our 2024 -2029 Strategic Plan, please visit our website and our careers page Join our award-winning workforce and make a difference in the lives of our students!

ABOUT THE APPLICATION PROCESS

Before you begin, please read the job posting below carefully including the Application Requirements specific to this position. Be sure your application reflects experience and education required to meet the minimum and any preferred qualifications listed. Our application guide includes detailed instructions to assist you. Once your application has been submitted, you will not be able to add documentation or make any changes.

Please note that application submission will be available only through 11:59 PM on the date prior to the indicated end date. If no end date is indicated, the posting will remain open indefinitely

Job Posting End Date:

06-04-2026

Reminder: Current permanent and temporary employees must apply through the Jobs Hub in Workday, not the external career site.

Under the direction of thePrincipal,theGrade Scheduling Processor ensures the integrity and accuracy of the

school’s student information system. This role is central to the grading, reporting, and master

scheduling processes, requiringhigh levelsof confidentiality and technical precision.

MINIMUMQUALIFICATIONS

Applicants must meet all qualifications below to be considered for the vacancy.

Education:

• High School diploma or GED (must scan and upload to the online application). Education completed outside the United States must be evaluated by an MSDE approved organization. For a list of approved vendors, please click here 

Experience:

• Two years of general administrative or clerical experience. AnAssociate Degreeor the successful completion of 60 credit hours from an accredited college or university may be substituted for up to two (2) years of the required experience.

PREFERRED QUALIFICATIONS

Experienceutilizingeducational technology platforms, such as Canvas (LMS), Synergy (SIS),andHoonuitPowerSchool Unified Insights (Data Warehouse).

ESSENTIAL POSITION RESPONSIBILITIES

The below list is a summary of the functions of the job, not an exhaustive or comprehensive list of allpossible jobresponsibilities, tasks, and duties.

Grading

• Through the use ofthe student information system, ensure all teacherssubmitaccurategrades in compliance with HCPSS policies.

• Process report cards for students and families to access.

• Responsible for final grade calculation, verification, and updating thecourse history on student transcripts at the end of each term.

• Provide support for transfer students, ensuring the continuity and

accuraterecording of their grades per HCPSS policies.

• Responsible for grade changes throughout the year, resultinginupdatesin the student information system.

Administrative Reporting

• Provides,compilesand prioritizes reports fromnumeroussources forvarious groups and departments.supportsstaff with data analysis.

Master scheduling

• Inputs,maintains, and updates the master schedule in Synergy basedon administrative guidance.

• Runs reports to support data-driven decisions on section counts andstudentschedules.

• Supports counselors and administrators by providing data and reports toensure all students have a full schedule throughout the year.

Student schedules and changes

• Processstudent schedule changes, verify compliance with HCPSSpolicies and procedures, andfacilitategrade transitions when schedulesaremodified,throughout the year.

ESSENTIAL KNOWLEDGE, SKILLS, AND ABILITIES

The below list is a summary of the knowledge, skills, and abilitiesrequiredfor success in this position, not an exhaustive or comprehensive list.

Knowledge

• Student Information Systems (SIS): knowledge of Synergy (the primary SIS forHCPSS), including modules for grading, master scheduling, and transcriptmanagement.

• HCPSS Grading & Reporting Policies: Thorough understanding of Policy 8020regardinggrading scales, weighted averages, and credit requirements.

• Regulatory Compliance: Knowledge of FERPA (Family Educational Rights and PrivacyAct) to ensure student data privacy and COMAR (Code of Maryland Regulations)regardingstudent records.

• Transcript Interpretation: Understanding of course codes, credit recovery,and howtransfer credits (from out-of-district or international schools) map toMarylandgraduationrequirements.

Skills

• Data Analysis & Reporting:Proficiencyin running queries and using tools (like Excel orSIS-native reporting) toidentifyconcerns including but not limitedtoschedule gaps or grading anomalies.

• Technical Troubleshooting: Ability to diagnose why a gradeisn'tcalculating correctly orwhyastudentschedule isflagging a conflict within thesystem.

• Master Schedule Management: Skill in manipulating section counts and teacher assignments within a digital environment based on administrative constraints.

• Advanced Record Keeping: High-level organization skills to manage the cyclicaldeadlinesofinterim reports, end-of-quarter processing, and final transcript updates.

Abilities

• Meticulous Attention to Detail: The ability to verify thousands of data points (grades, credits, schedules).

• Collaborative Problem Solving: Ability to work effectively with counselors and administrators to resolve scheduling conflicts or data discrepancies.

• Ability to Work Under Pressure:Maintainingcomposure and accuracy during "peak"seasons, such as the opening of school, end-of-term grading windows, and graduationprep

• Synthesizing Information: Ability to take raw data from multiple sources and compile it into a prioritized, actionable report for school leadership.

Working Hours

The duty day for this position is 7.5hours,which will include a 30-minute unpaid, duty-free lunch period.

APPLICATION REQUIREMENTS

Complete applications must besubmitted, and once your application has beensubmitted, you will not be able to add documentation or make any changes. Incomplete applications will not be acceptedResumes will not beaccepted in lieu of a completed application.

SELECTIONCRITERIA

Applicants who meet the minimum qualifications will be included in further evaluation.Interviews will be limited to those applicants who, in addition to meeting the basic requirements, have experience which most closelymatchthepositionqualifications and the needs of the school system.

EMPLOYMENT INFORMATION

Compensation

This is a 10-month per year position in the Howard County Education Association, Educational Support Professionals (HCEA-ESP) employee unit. The current salary rangefor this position is Grade 8 on the HCEA-ESPSecretaries and Assistants salary scale Step placement will bein accordance withthe salary procedures of the Howard County Public School System and the HCEA-ESP Master Agreement which considers relevant prior experience. Under the Fair Labor Standards Act, this position is not exempt from overtime

Retirement

Membership in the Maryland State Retirement Agency (MSRA) pension plan is a mandatory condition of employment for all employees who meet the eligibility and membership criteria defined in the State Personnel and Pensions Article and the Code of Maryland Regulations (COMAR). A qualifying employee cannot reject membership, nor can an ineligible employeeelectmembership.The annualcontribution to the pension plan will be 7% of an employee’s annual salary

Benefits

HCPSS offers a comprehensive benefits packagefor eligible employees.Information aboutadditionalbenefits such as paid time off can be found in the negotiated agreementfor employees in this bargaining unit.

Pre-EmploymentRequirements

Professional references will be contacted prior to any offerofemployment. Recommended candidates willbe requiredtoprovide references from current and recent supervisors.

All employees, regular and temporary, must be fingerprinted, have a criminal background investigation completed, and successfully complete the Maryland Employment History Review,pursuant toSection 6-113.2 of the Education Article, Annotated Code of Maryland.In addition, some positions will requirecompletion of a physical examination and/or drug testing

Anyone offered employment isrequiredto provide proper identification and documentation of eligibility for employment in the United States. HCPSSparticipates in E-Verify anddoes not offer employee sponsorship.

For questionsregardingthisposting, please contact natasha_mahasa@hcpss.org .

EQUAL OPPORTUNITY EMPLOYER

To request an accommodation during the application or interview process due to a documented disability, please email humanresources@hcpss.org

HCPSS celebrates diversity and is committed to creating an inclusive environment for all employees and applicants and prohibits discrimination, harassment, and retaliation of any kind. HCPSS is committed to the principle of equal employment opportunity for all employees in providing them with a work environment free of discrimination and harassment. All employment decisions at HCPSS are based on organizational needs, job requirements and individual qualifications, without regard to race, color, religion or belief, national, social or ethnic origin, sex (including pregnancy), age, physical, mental or sensory disability, sexual orientation, gender identity and/or expression, marital, civil union or domestic partnership status, veteran status or present military service, family medical history or genetic information, family or parental status, or any other characteristic protected by federal, state or local laws.