Job Description

Founded in 2014, and listed on the ASX since 2015, Superloop’s purpose is to enable better internet for Australian homes and businesses. We enable challenger retail brands (including Superloop and Exetel brands) to take a larger share of the market, leveraging Superloop’s Infrastructure-on-Demand platform. Superloop provides connectivity and services to customers in three segments of the market: Consumer, Business and Wholesale. Our offerings leverage Superloop’s investments in physical infrastructure assets that include fibre, subsea cables and fixed wireless, as well as Superloop’s software platforms. Hundreds of thousands of homes and businesses rely on Superloop and Exetel every day for their connectivity needs.

Visit www.superloop.com to learn more.

Business Unit Overview

Superloop’s broader Legal & Corporate Services business unit is a small but influential team comprising Lawyers, People & Culture, WHS, as well as Regulatory, Government Affairs and Compliance professionals. The team supports all aspects of the business, managing exciting and complex matters ranging from technology development and commercialisation to sales agreements with corporate customers across broadband, telecommunications and managed services.

The Regulatory, Government Affairs and Compliance stream focuses on optimising the regulatory and government environment to enable Superloop’s continued success, while further maturing compliance processes that are integral to achieving our operational and strategic objectives.

Role Purpose

The Governance Administrator assists the Chief Legal and Corporate Officer/Company Secretary and the Deputy Company Secretary in supporting the Board and senior management on corporate governance, board operations and administration matters. While this role can be fast-paced, it requires a high level of precision and demands discretion, as well as strong organisational and prioritisation skills.

Key Responsibilities

• Provide high-quality and efficient company secretarial administrative support to the Company Secretarial team, the Board and its Committees.

• Manage the annual Board cycle, including Board, Committee and Shareholder meetings, and assist with coordinating annual and periodic reporting and the corporate calendar.

• Perform day-to-day Board administration tasks, including:

  • Coordinating meetings of the Board, Board Committees and Shareholder events, including the Annual General Meeting.

  • Distributing all Board and Committee papers within prescribed deadlines via the Board’s electronic portal (Diligent).

  • Coordinating meeting presenters.

  • Preparing for Board, Committee and Shareholder meetings (including set-up and pack-down of physical meetings and technology set-up for virtual meetings).

• Manage documentation, including maintaining e-files and meeting packs, uploading documents to the Director Portal (Diligent), and editing presentations, papers and minutes as required.

• Maintain all Board, Board Committee and Shareholder-related registers and portals.

• Organise and coordinate meetings and appointments for the Company Secretary (as required), including researching background information and preparing and coordinating materials for meetings and events.

• Support the Company Secretarial team to proactively develop, implement and monitor Board and corporate policies in accordance with good governance principles.

• Assist the Company Secretarial team in finalising document execution bundles, including supporting papers, in compliance with delegations and authorities approved by the Board.

• Develop, administer and monitor the Corporate Board and Committee Calendar to ensure organisational compliance throughout the year.

• Provide general administrative support to the broader Legal & Risk team, including Legal, Regulatory and Compliance team members.
  

Qualifications and Experience

• A qualification from the Governance Institute of Australia, ideally a Graduate Diploma of Applied Corporate Governance (desired)

• At least 2 years’ experience in a similar role supporting C-Suite executives and Boards of Directors.

• Experience preparing high-quality reports and presentations in Word and PowerPoint, with demonstrated ability to multitask, prioritise workload, and anticipate and manage stakeholder needs.

• Strong written and verbal communication skills, with excellent time management.

• An adaptable and team-oriented approach, with the ability to proactively respond to stakeholder needs.

• High level of initiative and accountability, with willingness to take ownership of autonomous tasks and embrace new challenges.

• Excellent attention to detail.

Desirable

• Experience using electronic Board portals (such as Diligent Board Books).

• A bachelor’s degree in law, accounting or business administration.

• Previous Board support experience with an ASX-listed entity (or equivalent), or legal secretarial or similar experience.

Key Deliverables

• Timely and accurate preparation and distribution of Board and Committee papers.

• Board and Committee work plans that inform the development of papers.

• Accurate and up-to-date company secretarial records.

• Smooth delivery of meeting set-up and post-meeting close-down activities.

On Offer

• Free Home Broadband

• Free Mobile SIM plan

• Flexibility – 3 days/week in the office

• Lunch on Wednesdays, snacks, donuts and more!

• Diverse and inclusive culture

• Gain skills and build relationships to succeed in the telco and tech industries, at Superloop and beyond.

At Superloop, we’re dedicated to creating a supportive and inclusive workplace where everyone feels safe, valued, and empowered to be who they are. We actively embrace diversity and celebrate the unique backgrounds, perspectives, and experiences of our team members. As an equal opportunity employer, we welcome applicants from all backgrounds to apply, regardless of gender, age, faith, ethnicity, nationality, sexuality, neurodiversity, or physical ability. We’re committed to ensuring that our hiring processes are accessible and inclusive for everyone interested in joining Superloop.