Job Description

Job Posting Description

Position Summary:

Under general supervision of the Program Director and/or Department Division Manager coordinates the department/division’s residency/fellowship training program in accordance with department/GME (Graduate Medical Education) policies. Follows and helps to improve plans and processes on a yearly cycle that support department/GME requirements to ensure compliance, including recruitment and onboarding of trainees, maintenance of medical education databases and completion of projects. Plans and coordinates educational and social events in accordance with established priorities, time and funding limitations. Coordinates internal and external program relations, communicating with faculty and trainees to ensure smooth communications and effective and efficient coordination of GME training programs.

Key Responsibilities:

• Collaborates with training program leadership team to coordinate and provide administrative support, including evaluating, standardizing and improving office procedures, for all aspects of the GME training program for the department/division. Creates, updates, maintains and distributes educational materials and curriculum.
• Coordinates the candidate selection process. Coordinates and schedules interviews and follow-up. Acts as a resource for candidates, assisting as needed with travel arrangements.
• Coordinates all aspects of onboarding. Ensures the timely input of documents related to licensing, visas, credentialing and moonlighting in accordance with regulatory requirements.
• Participates in the design of content for annual orientation programs including determining speaker topics, selecting and inviting speakers. Schedules speakers, physical and virtual venues, trainings, and other new hire requirements including IDs, computer access and training.
• Collects and maintains required records and data for residents, fellows, faculty, and alumni. Maintains and ensures efficient utilization of GME databases including duty hours, evaluations and personnel records in accordance with department/GME requirements. Interprets and applies ACGME (Accreditation Council for Graduate Medical Education), other national accrediting agency/regulatory requirements and hospital policies to ensure compliance.
• Designs content, coordinates, prepares and distributes materials for educational curriculum, conferences, didactic sessions, M&M (Morbidity & Mortality) conferences, virtual and special events throughout the year. Coordinates evaluation and attendance tracking for events.
• Acts as a resource to trainees and as a liaison for the trainees/training program. Provides administrative support to trainees as directed by the program director. Informs trainees of policies, procedures and schedules. Works to diffuse conflicts by accommodating reasonable requests; escalates issues to manager as needed.
• Provides administrative support to the department as directed.

Minimum Qualifications

Education:

Associate's Degree

Experience:

2 years’ administrative work experience

Status

Full-Time

Regular, Temporary, Per Diem

Regular

Standard Hours per Week

40

Pay Range

$55369.60-$88576.80 Annual

Office/Site Location

Boston

Job Posting Category

Administration

Remote Eligibility

Part Remote/Hybrid