Compensation Range: $23 - $ 26 per hour (depends on experience)
Type: Full-time (Non-exempt)
Reports to: Accounting Manager
Location: New York - 10018
Expected Workweek: Monday - Friday | 9 AM to 6 PM (with an hour of lunch break)
The Accounting Specialist supports the financial operations and administrative stability of GLOBAL OPS. This role is responsible for maintaining accurate financial records, managing accounts payable and receivable processes, supporting billing operations, and ensuring the integrity of daily financial transactions.
The Accounting Specialist plays a key role in ensuring financial discipline, operational transparency, and reliable accounting practices across the organization. This position requires a highly detail-oriented professional capable of managing multiple responsibilities while maintaining accuracy and strong documentation standards.
This role supports leadership by ensuring financial data is organized, timely, and reliable for operational decision-making and company growth.
Record and maintain daily financial transactions in the accounting system.
Ensure proper posting, classification, and documentation of financial entries.
Maintain organized and accurate financial records and supporting documentation.
Assist with reconciliation of financial data and internal accounting records.
Generate and distribute client invoices according to company billing cycles
Monitor outstanding receivables and payment timelines
Assist with follow-up on overdue invoices to maintain healthy cash flow
Maintain accurate records of receivables and payment activity
Support leadership in tracking billing and collections performance
Process vendor invoices and ensure proper documentation
Verify vendor charges and maintain organized records
Ensure timely vendor payments and proper transaction posting
Maintain clear documentation for all payable transactions
Prepare and manage regular billing documentation for client accounts.
Maintain accurate financial records to support reporting and auditing processes.
Ensure financial records meet internal standards for organization and traceability.
Assist leadership with financial documentation requests when necessary.
Perform financial data entry with a high level of accuracy.
Support administrative office functions including answering employee queries related to payroll, vacation time, and safe & time; opening, distributing and responding effectively to mail.
Conduct internet research or administrative tasks that support operational or financial functions.
Assist with evolving operational needs as the company continues to grow.
Minimum 2+ years of bookkeeping, accounting, or finance-related experience in a professional office environment
Strong experience working with QuickBooks or comparable accounting software
Demonstrated ability to manage financial records accurately
Experience working with DCAS (Department of Citywide Administrative Services) program documentation and billing processes
Familiarity with government or municipal contracting environments
Experience supporting accounting functions in a service-based organization
Proficiency in Microsoft Office (Excel, Word, Outlook)
Strong spreadsheet and Excel formula capability
Experience with Google Workspace applications
Strong data entry skills and numerical accuracy
Exceptional attention to detail and organizational discipline
Strong analytical and problem-solving ability
Ability to manage multiple priorities and meet deadlines
Excellent written and verbal communication skills
Ability to quickly learn and adapt to new systems and technologies
High level of professionalism, confidentiality, and integrity
Associate degree or certificate in Accounting, Finance, Bookkeeping, or Business Administration preferred
Success in this role will be measured through the following operational indicators:
Accuracy of financial records and transaction entries
Timeliness of invoice generation and billing cycles
Timeliness of receivable collections and reduction of overdue invoices
Consistency and reliability of accounts payable processing
Quality and organization of financial documentation
Responsiveness to leadership and operational support requests
Compliance with internal financial procedures and documentation standards
The Accounting Specialist is expected to maintain a high level of reliability, precision, and financial accountability in daily operations.
GLOBAL OPS believes in developing strong internal talent and providing opportunities for professional growth.
High-performing Accounting Specialists may progress into roles such as:
Senior Accounting Specialist
Accounting Manager
Senior Accounting Manager
Growth within the organization is based on performance, reliability, leadership potential, and the ability to support expanding financial operations as the company scales.
GLOBAL OPS is committed to delivering high-level security services through disciplined operations, professional leadership, and a strong culture of accountability.
Our mission is to protect clients, communities, and teams through operational excellence and unwavering professionalism.
At GLOBAL OPS, we specialize in creating and implementing tailored security solutions that cater to the unique needs of our diverse clientele. Our commitment extends to governmental, organizational, educational, corporate, and individual entities. Established in 2009 by former distinguished members of the Israeli Security Agency (Shin Bet), Israeli Ministry of Defense, and the Israeli Defense Forces, our leadership team, later joined by top U.S. military and security operatives, brings unparalleled operational knowledge and expertise to the security industry.
Physical Security Arm:
We provide comprehensive physical security solutions that seamlessly integrate with existing facilities, addressing both security concerns and budget constraints. Our approach ensures uninterrupted daily operations while maintaining the highest standards of safety.
Technology:
In project design, we leverage cutting-edge systems and platforms to deliver fully customized technological solutions that align with our clients' specific security requirements. We are committed to staying ahead of the curve, anticipating and addressing tomorrow's potential threats while operating effectively in today's dynamic environment.
Our Achievements:
To date, we have successfully implemented security solutions at over 200 institutions, including schools, community centers, residential events, and delegations throughout the Tri-state area. Our track record reflects our dedication to providing top-notch security services across diverse settings.
Join Our Team:
GLOBAL OPS is currently seeking On-Call, Full-Time, and Part-Time Unarmed & Armed Security Agents to join our esteemed physical security team. If you are passionate about contributing to a safer future and possess the skills we are looking for, we invite you to share your resume with us at careers@globalops.com.
