Job Description

Secretary to AP with Testing Support

Greenville Independent School District
Work Schedule: 216 Days
Wage/Hour Status: Non-Exempt
Reports to: Assistant Principal

Greenville ISD is seeking a highly organized and detail-oriented Secretary to AP with Testing Support to provide administrative and clerical support to the Assistant Principal while assisting with campus testing activities. This position plays a critical role in supporting campus operations, student services, and the successful administration of state and local assessments.

Primary Purpose

Provide administrative support to the Assistant Principal and assist with campus testing activities. Ensure efficient office operations while maintaining confidentiality and supporting student achievement initiatives.

Qualifications

Education and Certification

• High school diploma or GED required
• Associate degree or additional clerical training preferred

Special Knowledge and Skills

• Knowledge of general office procedures and practices
• Knowledge of student information systems and educational software preferred
• Knowledge of state and local testing procedures preferred
• Proficiency with Microsoft Office applications and standard office equipment
• Strong organizational, communication, and interpersonal skills
• Ability to maintain accurate records and documentation
• Ability to manage multiple tasks and deadlines simultaneously
• Ability to maintain confidentiality and professionalism

Experience

• Previous clerical, secretarial, or administrative support experience required
• Experience in a school setting preferred
• Experience supporting testing activities preferred

Major Responsibilities and Duties

Administrative Support

• Provide clerical and administrative support to the Assistant Principal.
• Maintain calendars, schedules, appointments, and meeting arrangements.
• Prepare correspondence, reports, presentations, and other documents as requested.
• Maintain student records, files, and documentation as assigned.
• Assist with campus communication and information dissemination.

Testing Support

• Assist with preparation and administration of state, district, and campus assessments.
• Prepare testing materials, student rosters, and required documentation in accordance with district and state procedures.
• Assist with organizing testing schedules, room assignments, and testing logistics.
• Maintain testing records and documentation as assigned.
• Assist with inventory, distribution, collection, and secure storage of testing materials.
• Support testing day operations and ensure testing procedures are followed.
• Assist with preparation and submission of testing-related paperwork and reports.
• Perform testing-related clerical duties as assigned by campus administration.

Student and Parent Services

• Assist students, parents, and visitors in a professional and courteous manner.
• Respond to inquiries and direct concerns to appropriate personnel.
• Support attendance, discipline, and campus administrative processes as assigned.

Office Operations

• Answer telephone calls, receive visitors, and route communications appropriately.
• Maintain office supplies, equipment, and records.
• Process forms, requests, and reports in a timely manner.
• Assist with campus events, meetings, and special projects as assigned.

Professional Responsibilities

• Maintain confidentiality regarding student and personnel information.
• Follow district safety protocols and emergency procedures.
• Support campus and district initiatives.
• Perform other duties as assigned by the Assistant Principal.

Supervisory Responsibilities

• None

Working Conditions

Physical Demands

• Frequent sitting, standing, walking, reaching, and use of office equipment.
• Frequent use of computers and data entry systems.

Environmental Factors

• Work in an office and campus environment.
• Frequent interaction with students, staff, parents, and visitors.

Mental Demands

• Ability to manage multiple responsibilities and deadlines.
• Ability to work with frequent interruptions.
• Maintain emotional control and professionalism in a fast-paced environment.

Why Join Greenville ISD

• Support student success through campus operations and assessment programs.
• Work alongside dedicated educators and administrators.
• Help ensure smooth and efficient campus operations.
• Be part of a district committed to excellence, service, and student achievement.