Job Description

Girls on the Run Southeastern Suburban PA: Program Operations & 5K Coordinator

Application Deadline: 30 August 2026

Department: Programming

Employment Type: Part Time

Location: Girls on the Run Southeastern Suburban PA

Reporting To: Brooke McKeever, Program Director

Compensation: $42,000 / year

• Balancing individual contribution with cross-functional collaboration.
• Working across difference to bring people together in pursuit of shared objectives.
• Providing human-centered, professional, and timely customer service.
• Adapting to ever-evolving circumstances within a nonprofit environment that can be quickly impacted by the broader sociocultural landscape.
• Coordinating small and large projects through use of effective project management, communication, and work execution methods.
• Performing administrative tasks that directly impact the organization’s day-to-day operations.

Core Duties & Responsibilities

• Deliver high quality experiences for participants, participant families, and running buddies, community participants, and volunteers through excellent operational delivery.
• Lead a 5K project team comprised of an external 5K event director, 5K volunteer leads, and internal council staff to develop and manage multiple volunteer, vendor, sponsor, and stakeholder relationships.
• Maintain detailed, highly organized, and up-to-date project planning and event documentation.
• Facilitate regular 5K project team meetings to ensure alignment to plan, timely and high-quality execution of tasks, and effective communication channels across team members.
• Collaborate with the 5K project team to evaluate and report on event successes and opportunities for improvement.
• Partner with Program staff to ensure seamless logistics and communications for program participants, coaches, caregivers, and community participants.
• Partner with Development staff to ensure seamless logistics and communications for sponsors, vendors, and community partners.
• Serve as the primary staff contact for external 5K operational partners, and provide central coordination to ensure effective execution of event tasks before, during, and after the events.
• Provide overarching leadership for the recruitment, onboarding, management, support, and empowerment of all 5K volunteers leading up to, on the days of, and following the events.
• Design, write, and deliver 5K-specific event communications in collaboration with other council staff members.
• Evaluate feedback and collaborate cross-functionally to continuously improve the 5K events.

• Reviewing, processing, and sending communications about coach and other volunteer clearance requirements.
• Reviewing, processing, and sending communications about coach First Aid/CPR certification requirements.
• Assisting with the process to gather information for, research, order, and distribute essential gear to sites and participants in need.
• Managing the council’s general Info email account and responding to or routing all inquiries in a timely, human-centered, customer service-oriented way.
• Processing program registration payment plans, refund requests, and credit card declines.
• Serving as a Small Group Facilitator at National Coach Training sessions for new coaches.
• Facilitating interest calls with individuals who submit general volunteer forms and routing them to the appropriate area based on interest, involvement motivation, and availability.

Qualifications

• Passion for the Girls on the Run mission, with the ability to effectively communicate issues surrounding empowerment, self-esteem, body image, and whole-person health.
• Minimum of three to five years of experience with project coordination and/or management.
• Strong communication skills, including written, verbal, and active listening skills, as well as responsiveness and professionalism in email communications.
• Comfort and adaptiveness within new and/or changing environments.
• Team-oriented and able to collaborate with a diverse array of individuals.
• Highly detail-oriented, with strong organizational skills.
• Strong interpersonal skills, with experience navigating feedback environments professionally and with positive intent.
• Proficiency in Microsoft 365 tools or willingness to learn (i.e., Outlook, Teams, Word, Excel, PowerPoint).
• Comfort with technology and willingness to learn and embrace new systems and tools to help create efficiencies and increase productivity individually and as a team.
• Ability to multitask, prioritize, manage one’s time, and make efficient, data-driven decisions.
• A continuous improvement mindset when it comes to best serving council constituents.

• Experience with Girls on the Run (or similar youth or wellness programs).
• Experience directly supporting and empowering volunteers.
• Familiarity with 5K events from operational and logistical standpoints.

Compensation and Benefits Information