Job Description

We are seeking a highly organized and proactive General Virtual Assistant with strong project management skills to oversee and execute multiple client projects simultaneously. This role is ideal for someone who thrives in structured yet fast-paced environments, can manage moving parts confidently, and ensures deliverables are completed on time and at a high standard.

You will act as a central point of coordination—managing workflows, refining presentations, maintaining brand consistency, and supporting a growing team of virtual assistants.

Key Responsibilities:

Project & Client Management

• Oversee multiple client projects from initiation to completion
• Track deadlines, milestones, and deliverables
• Ensure all projects are delivered on time and aligned with client expectations
• Communicate progress updates and proactively flag risks or delays
  

Presentation & Branding Support

• Create and refine PowerPoint presentations using existing templates
• Ensure brand consistency across decks and documents
• Improve slide flow, clarity, formatting, and visual alignment
• Adapt materials to different client audiences while maintaining branding standards
  

Team Leadership & Delegation

• Train and onboard junior Virtual Assistants
• Delegate tasks clearly and monitor execution
• Review work output for quality control
• Improve systems and processes to increase team efficiency
  

Operations & Execution

• Organize project documentation and workflows
• Maintain SOPs and internal systems
• Coordinate across tools (project management platforms, shared drives, etc.)

Support ad hoc administrative and operational tasks as needed

Requirements

Required Qualifications

• 2+ years of experience as a Virtual Assistant, Operations Assistant, or Project Coordinator
• Strong project management and organizational skills
• Advanced proficiency in Microsoft PowerPoint (design, formatting, slide refinement)
• Experience working with brand guidelines and templates
• Ability to manage multiple clients and deadlines simultaneously
• Strong written and verbal English communication skills
• Experience training, delegating, and supervising other VAs

Preferred Qualifications

• Experience with project management tools (Asana, ClickUp, Trello, Monday.com, etc.)
• Basic design sensibility and attention to visual detail
• Experience working in client-facing environments

Benefits

What we Offer:

• Opportunities for growth and advancement

Work Hours:

• Full-time Eastern Time business hours, Remote